Program Coordinator-Professional Mariner Training Center

Orange Coast College (OCC) is seeking an equity-minded, classified professional as a Program Coordinator-Mariner Training Center within the Instructional Services Wing as part of the Waterfront Campus. 
About Orange Coast College (OCC)
Orange Coast College's 164-acre campus is located in Costa Mesa just minutes from Southern California's beautiful beaches. Orange Coast College (OCC) was founded in 1947 with the mission to serve the educational needs of a diverse local and global community. The College empowers students to achieve their goals by providing high-quality, culturally responsive, and innovative programs and services through pathways leading to degrees, transfers, certificates, foundational skills, workforce development, and lifelong learning.  The College promotes student development, learning, and equitable outcomes by fostering a respectful, inclusive, caring, and participatory campus climate of student engagement and academic inquiry.  
OCC engages in a variety of professional development opportunities and partnerships so that we can serve disproportionately impacted groups. Student-centered activities that support OCC's mission include campus-wide student success projects funded by the Office of Student Equity; partnerships with local Hispanic Serving four-year institutions; active programs that work to improve the academic achievement of racially minoritized students, such as PUENTE and UMOJA; Extended Opportunity Programs and Services (EOPS) and Disabled Student Program and Services (DSPS) (known on OCC's campus as:  Accessibility Resource Center or ARC).  Additionally, OCC is an officially designated Hispanic-Serving Institution (HSI) and has an eligibility designation as an Asian American Native American Pacific Islander-Serving Institution (AANAPISI). 
D.E.I.A. - Diversity, Equity, Inclusion, Accessibility, and Anti-Racism
The Coast Community College District (Orange Coast College, Golden West College, and Coastline) continues to strengthen our efforts around diversity, equity, inclusion, accessibility, and anti-racism. Orange Coast College is focused on creating a culture of inclusive excellence by uplifting employees and students through an environment that is equitable, diverse, inclusive, and accessible. We have a strong focus and importance on D.E.I.A. and Anti-Racism (Diversity, Equity, Inclusion, Accessibility) and will be actively listening, assessing, and evaluating this throughout each stage of the application, recruitment, and interview process.

• Orange Coast College - Diversity, Equity, Inclusion, and Accessibility Page
• Orange Coast College - Diversity, Equity, Inclusion, & Accessibility Plan (DEIA)

Orange Coast College’s Waterfront Campus is located 5 miles south of OCC’s main campus in Newport Beach. The Waterfront Campus is one of a kind, boasting a state-of-the-art maritime training facility and a waterfront facility with boats ranging from 12 - 96 feet. The Waterfront Campus is home to programs including the School of Sailing and Seamanship - one of the largest community boating programs in the nation; the Professional Mariner Program, an accredited certificate and associates degree program for students entering the maritime industry; contract and fee-based career advancement classes for the maritime workforce; and OCC's nationally recognized intercollegiate Crew teams.

Mission:  The School of Sailing and Seamanship is part of an extraordinary coastal region that identifies strongly with boats and the sea, and plays an integral role in providing the community as well as students from greater Orange County and beyond with the opportunity to connect with coastal resources and the local maritime environment. The School of Sailing and Seamanship is committed to providing a unique learning community for recreational and professional mariners with a diverse and inspirational curriculum that fosters the development of knowledge and skills required in the areas of sailing, powerboating, seamanship, and navigation for the pursuit of safe boating. 

Core Values : 

• Excellence in serving and educating students 

• Increase access to sailing, powerboating, and seamanship education for a diverse group of students 

• Create equitable on-water opportunities through public access to facilities, materials, equipment, and information 

• Encourage life-long learning about boating, maritime careers, and the nautical environment 

• Teach ocean literacy and demonstrate care and concern for the marine environment 

• Practice creativity and innovation in developing new nautical courses and programs that meet the needs of current and future students 

• Ensure a positive and professional work environment by motivating, training, and supporting staff 

• Coordinates and participates in day-to-day student services operations for designated USCG-approved courses, community education, contract education, and credit programs and activities. Arrange adequate staffing. Monitors, and adjusts staffing assignments, and prioritizes services to ensure student needs are met in accordance with program goals. 
• Provides technical direction and information on issues pertaining to interpretation of policies and procedures. Develops efficient and thorough processes for the implementation of Professional Mariner Training Center (PMTC) programs. 
• Coordinates the administrative responsibilities of the Professional Mariner Training Center operations on a day-to-day basis. Monitors projects, budgets, and business transactions and expenses. 
• Oversees and coordinates not-for-credit student enrollment processes. Coordinates and participates in customer service, technical work, collecting and processing of registration, eligibility, and other program forms, applications, and documents. 
• Communicates expectations and provides guidance to other staff as well as PMTC facility users. Provides work direction for assigned temporary staff and student workers to ensure student needs are met. Serves as a team leader to oversee work of assigned temporary staff. 
• Creates and publishes course catalogs, bulletins, flyers, email newsletters, certificates, and awards. 
• Develops program marketing to recruit students, including community outreach, maintenance of the Waterfront Campus website, and various social media platforms to attract participation in for-credit and not-for-credit maritime programs. Represents the college by networking with other colleges, universities, and partners. 
• Serves as the point person for event planning and facilitation. Participates in planning and conducting recruiting and outreach events that may include funding and in-kind resource development activities. Follows up with arranging and facilitating tours and special presentations, in conjunction with evening and weekend events. Assists the academic administrator with organizing and conducting fundraising events and activities. 
• Communicate with the academic administrator on a regular basis regarding student concerns, not-for-credit program progress, and all safety matters. 
• Monitors enrollment and ensures class schedules are up-to-date and that the class curriculum is implemented based on proposed classes for not-for-credit classes. Facilitates arrangements and technologies for on-and-offsite classrooms and training sites to support for-credit and not-for-credit instruction. Establishes and maintains the master calendar for all classes and events at the PMTC including the coordination of the classrooms and other facility/shared resources for academic programs. 
• Provides information for and first-level advising to students requesting information, applying, and currently enrolled in for-credit and not-for-credit maritime programs. Refers to more advanced requests to academic faculty or other departments as appropriate. 
• Coordinates and assists with staff training related to USCG-approved courses, community education, and contract education at the PMTC including safety, program policies, and procedures. 
• Supports the preparation and maintenance, of course, outlines, course framework, exams, instructor material, and other required documentation for USCG-approved courses in the forcredit and not-for-credit maritime programs. Reviews and works with instructors on program content for new and established classes as appropriate. 
• Serves as a for-credit and not-for-credit program resource to provide administrative support to projects, resolve problems, and provide support and facilitate solutions for faculty, administrators, and staff. 
• Prepares grant proposals in support of PMTC programs and classes. 
• Ensures USCG-approved courses are in compliance with USCG National Maritime Center and Code of Federal Regulations requirements. Assists the academic administrator (Director, Waterfront Campus) during USCG course audits to organize and present documents and follow up with modification requirements. 
• Participates in the preparation of requests related to developing budget proposals. Monitors and maintains budgets in accordance with District policies and procedures. Coordinates Program Review and ARR requests for the PMTC administrative unit. 
• Submits data on behalf of the maritime programs to national credentialing entities (National Maritime Center) for student academic progress and assists students with the application process for USCG credentialing. 
• Maintains up-to-date files of provider contracts, agreements, and data requirements. Works with Risk Services and other District divisions in the preparation of vendor and/or temporary employment contracts to meet the needs of the program. 
• Organizes and maintains records and statistical data necessary for research and program development and evaluation, and reports to funding and grantor agencies. 
• Recommend the purchase of equipment and supplies and coordinate repair of lab equipment to assure program quality. 
• Performs other related duties as assigned that support the objective of the position.
• Required to abide by all District policies and procedures including Board Policy 3050 – Code of Professional Ethics. 

Knowledge and Skills

• The position requires a working knowledge of maritime program goals, objectives, procedures, and regulations. 
• Requires a working knowledge of budgetary methods, procedures, and techniques of cost analysis and reporting. 
• Requires a working knowledge of the policies and procedures associated with the assigned program’s licensing and certification processes for faculty, staff, and students. 
• Requires knowledge of grant-funded programs and administrative processes related to grants and foundation support. 
• Requires working knowledge of goal setting, organization, and time management. 
• Requires a working knowledge of administrative services and programs for developing, retaining, and engaging students. 
• Requires well-developed human relations skills to convey technical concepts to others, to deal with sensitive and confidential information, to give instructions and training, and to facilitate training and discussions in individual and small group settings, and to interact with a wide variety of groups and individuals inside and outside the organization. 
• Requires sufficient human relations skills to convey technical concepts to students, exercise patience, and make presentations to outside agencies. 
• Requires skill in writing professional communications, reports, and materials. 
• Requires sufficient language and writing skills to prepare reports and correspondence
• Requires working knowledge of common office productivity software such as databases, word processing, spreadsheets, and presentation graphics. 
• Requires math skills sufficient to maintain financial and statistical records. 
• Requires the ability to demonstrate sensitivity to a diverse population of individuals. 
• Performs other related duties as assigned that support the objective of the position.
• Required to abide by all District policies and procedures including Board Policy 3050 – Code of Professional Ethics.  

• Requires the ability to perform the essential responsibilities and functions of the position. 
• Requires the ability to learn District and college policies and procedures as well as those associated with grant programs, advising, student services, and leadership. 
• Requires the ability to coordinate programs and activities that require identifying outcomes and sequencing steps from design to implementation and evaluation. 
• Requires the ability to provide training and work direction. 
• Requires the ability to develop and maintain complex budgets. 
• Requires the ability to analyze situations accurately and adopt an effective course of action. 
• Requires the ability to meet schedules and timelines. 
• Requires the ability to read, interpret, apply, and explain rules, regulations, policies, and procedures. 
• Requires the ability to compile and verify data and prepare statistical reports. 
• Requires the ability to learn and apply applicable federal, state, and local laws, regulations, policies, and procedures. 
• Requires the ability to promote program services, activities, and events. 
• Requires the ability to use a computer and common office productivity software, conduct internet research, enter, organize, and extract data relating to program and activity performance, and produce outcome-based reports. 
• Requires the ability to interact productively with a wide range of students of varying abilities and backgrounds, including economic, social, and cultural diversity. 
• Requires the ability to exercise a positive attitude, patience, empathy, compassion, and good judgment when dealing with others. 
• Requires the ability to establish effective work relationships with other student service departments and academic areas. 

• The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources. 
• Essential functions will vary by position. 
• As defined by Title I of the Americans with Disabilities Act (“ADA”) and California’s Fair Employment and Housing Act (“FEHA”), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law.

• The position typically requires a Bachelor’s degree in Communications, Business, Education, or a related discipline;  
• Or, typically an Associate’s degree in Communications, Business, Education, or related discipline and two years of experience in a student program/services environment.   

• Or, any combination of education and experience which would provide the required equivalent qualifications for the position.

  • Three years of experience with an adult student population is preferred.

• Demonstrated evidence of responsiveness to and understanding of the racial, ethnic, disability, gender identity, sexual orientation, socioeconomic, academic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning) as these factors relate to the need for equity-minded practice within the classroom.

• Requires a valid driver's license.
• Valid First Aid/CPR Certification
• Preferred Credential - USCG Merchant Mariner Credential
• Preferred Certification - USCG Master Limited (25/50/100 GRT) Endorsement or greater

• Work is performed indoors where minimal safety considerations exist.

• Note:  Applicants must be authorized to work for ANY employer in the U.S.   We are unable to sponsor or take over sponsorship of an employment VISA at this time.

• Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
• The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910 ) 
• The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. 
• Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance or call 714.438.4716.

Selection Procedure

• All online applications received by the application deadline will be screened to determine which applicants meet the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.

• Applicants wishing to apply for more than one position must submit separate application materials for each desired position.

• Applicants who meet the minimum qualifications and who are also deemed to possess the highest committee evaluation will be invited to an interview.
• If any travel is required for an applicant to participate in person during the interview process, this will be done so at the candidate's own expense . 

• During the interview, candidates may be asked to conduct a short oral demonstration/presentation on a previously announced topic as well as participate in a writing exercise, or hands-on practical. 
• Consideration will also be given to factors in addition to education and experience, including but not limited to professional development, ability to work with others, and commitment to meet student needs.
• The search committee will rate the candidate's responses to the interview questions, the demonstration/presentation, and the applicable writing exercises and/or hands-on practicals. Based on this rating, a number of candidates will be recommended to move forward and will be invited for a second-level interview.
• The hiring manager will conduct reference checks on the final candidate. The district reserves the right to contact the current or most recent employer and to investigate past employment records of applicants selected for interviews.
• The campus President will make the final recommendation for employment to the Board of Trustees.
• The start date will be determined based on the needs of the campus and the conditions of employment as posted in the job announcement/recruitment.
• Applicants who are eliminated from consideration will be notified by email. All applicants are requested to provide an email address in their online application. Candidates should not expect official notification of the status of their candidacy until the Board of Trustees has acted upon the College's recommendation for employment.
• The District reserves the right to extend the deadline, re-advertise the position, or delay filling this position based on the needs of the District and the student population we serve.

Employment Information

• Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
• The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
• The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing equity and inclusion goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

The SELECTED CANDIDATE is required to complete the following prior to employment:

• Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment).
• Have fingerprints taken by a Live Scan computer at the candidate’s expense (Clearance must be received prior to the first day of employment).
• Present original documents for proof of eligibility to work in the United States including a Social Security Card; AND
• Participate in a new hire onboarding appointment with an Employment Services Representative.

Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. We are committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.
  
The Coast Community College District is a multi-college district that includes  Coastline, Community College,  Golden West College ,  and  Orange Coast College .  The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services. 

Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to the needs of a changing and increasingly diverse population. 

https://www.cccd.edu/employees/hr/title9/Pages/Staff-and-Faculty-Resources.aspx
 
This direct link 2023 Coast Community College District Annual Security and Fire Safety Report (Download PDF reader)   is the 2023 Annual Security and Fire Safety Report for Coast Colleges. The crime statistics for calendar years 2020, 2021, and 2022 were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hard copy can be provided from one of the Campus Safety Offices.  Please contact any of the Campus Safety Offices for any questions regarding the report.