Program Coordinator

Updated: 4 months ago
Location: Boston, MASSACHUSETTS


Posted: 18-Nov-23

Location: Boston, Massachusetts

Type: Full-time

Salary: Open


Affirmative Action/Diversity

Internal Number: 4799662

Program Coordinator
About the Opportunity
Northeastern and partner universities were recently awarded a prestigious National Science Foundation Research Traineeship (NRT) award; check out the news here!
The College of Engineering is looking for a Program Coordinator who is excited about building new programs and working with graduate students. The role is hybrid, with an expectation to work from the Boston campus 1 - 4 times a week.
The National Science Foundation Research Traineeship (NRT) award, 'Platforms for Exchange and Allocation of Resources (PEAR),' granted to Northeastern University, University of Houston, and Hampton University (two of which are minority-serving institutions), aims to provide students with a holistic education. This encompasses the integration of business, policy, and social science principles into ethical engineering practice. It also equips them to navigate unregulated, evolving work environments and understand how technological advancements create value and influence society.
PEAR anticipates training over 80 MS and PhD students, including 22 stipend fellows, across various doctoral programs at Northeastern University, University of Houston, and a new Master's in Engineering Entrepreneurship program at Hampton University. The training model follows evidence-based practices, particularly focusing on interdisciplinary learning and engaging underrepresented populations. Through a well-structured curriculum, mentorship, professional development, and research opportunities, PEAR Fellows will be prepared to shape the future of digital platforms, ensuring equitable economic opportunities, sustainable consumption, and ethical technology design.
These professionals will play a pivotal role in defining the future of work in the realm of human-technology interactions and leveraging the data revolution in sectors like energy, health, transportation, logistics, and more. PEAR leverages the strengths of each institution: Northeastern's expertise in experiential learning, Hampton's focus on engineering entrepreneurship, and University of Houston's engineering partnerships, particularly in the energy sector. A formal external evaluation will track outcomes, contributing to the understanding of effective graduate education models in convergent research areas like digital platforms.
Job Description:
The Program Coordinator will support PEAR programmatic activities using appropriate IT, financial, communications and reporting tools. Reporting to the PI, the Project Coordinator will work closely with the PI and rest of the PEAR team to manage the educational and research activities, manage scheduling and communication with stakeholders, support the trainee application process, recruitment efforts, support mentoring, foster the collaboration between Northeastern University and the two partnering minority-serving institutions and collect data for program evaluation and reporting to NSF. Program Coordinator will develop project plans and milestones and help ensure execution of these plans as well as ensuring that all grantor contractual and regulatory requirements are met.

  • Must have 1-3 years' experience working in an office environment and interest in supervising student workers
  • Must desire to contribute to a culture of life long learning
  • Excellent interpersonal skills, demonstrate ability to collaborate effectively with colleagues
  • Strong writing skills related to email correspondence with internal and external stakeholders
  • Excellent organization and administrative skills, with emphasis on: ability to schedule and organize trips, meeting and events ability to work with finance and legal colleagues and systems on contracts and payments
  • Demonstrated ability to work across simultaneous activities and projects
  • Knowledge and skills required for this position are typically acquired through the completion of a bachelor's degree
  • Candidates with grant and/or software project management skills and experience with graduate student programs is a plus

Financial management of PEAR (post-award administration)
  • Track budgets, prepare expense reports, and provide forecasts to PI
  • Track grant processing at Northeastern, external collaborators and sponsors intervening, when necessary, to ensure timely and correct completion

Interaction with PEAR trainees
  • Manage the trainee application process for PEAR at Northeastern and collaborating institutions
  • Support the trainees in their journey through the program

Programmatic management of PEAR
  • Ensure official requirements and milestones for PEAR are met
  • Interface and help partners (University of Hampton and University of Houston) to achieve PEAR goals
  • Manage regular communication activities across the PEAR team:
  • Biweekly Management Meetings
  • Online Social Community
  • Annual PEAR Research Symposium
  • Annual Program Review

  • Procure equipment and supplies in support of PEAR direction of PI

Administrative Support
  • Assist the PI in administrative tasks such as manuscript preparation, letter writing, travel arrangements, and grant preparation

Position Type
General Administration
Additional Information
Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.
Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit for more information.
Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.
All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.
To learn more about Northeastern University's commitment and support of diversity and inclusion, please see .
To apply, visit
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About Northeastern University
Founded in 1898, Northeastern University is a private research university located in the heart of Boston. Northeastern is a leader in worldwide experiential learning, urban engagement, and interdisciplinary research that meets global and societal needs. Our broad mix of experience-based education programs?our signature cooperative education program, as well as student research, service learning, and global learning?build the connections that enable students to transform their lives. The University offers a comprehensive range of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools.
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