Program Coordinator - Medical Education, College of Medicine

Details

Posted: 24-May-24

Location: Chicago, Illinois

Type: Full-time

Salary: Open

Categories:

Academic/Faculty
Allied Health

Internal Number: 5279631

Program Coordinator - Medical Education, College of Medicine
Program Coordinator - Medical Education, College of Medicine
Hiring Department: Medical Education
Location: Chicago, IL USA
Requisition ID: 1025310
Posting Close Date: June 6, 2024
About the University of Illinois Chicago
UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent 'Best Colleges' rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.
This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits .
Description:
The Program Coordinator in the Department of Medical Education within the College of Medicine will perform administrative duties related to the day-to-day operations for programs in Health Professions Education including the nondegree certificate, master's degree and PhD.
Duties & Responsibilities:

Provide primary administrative support and project management for the annual health professions education conference, in coordination with the conference planning committee and program leadership to include conference promotion/registration, correspondence with presenters, CME application submission, budget planning, overseeing conference events, and post-conference reporting.

Provide primary administrative support for the certificate in health profession education including program promotion/recruitment, admissions, course registration, and oversight of applicant, student, and alumni data.

Maintain HPE program databases and contact lists (i.e., listservs) for effective communication with students, faculty, staff, and program partners. Prepares reports based on program needs.

Assist in logistical processes for course registration, course evaluations, and various surveys for the HPE graduate programs including compiling summary reports.

Coordinate HPE website updates and enhancements and social media platforms postings (e.g., LinkedIn).

Provide support for committee and other ad hoc HPE meetings including the graduate studies committee and admissions committee by preparing agendas, meeting minutes, and other documents in coordination with committee chairs.

Assist with in-person activities during the weeks of on-campus courses including scheduling meeting rooms, requesting building access for new students, setting up classrooms for in-person sessions, and arranging for equipment and food/catering.

Provide assistance to students and faculty related to the use of learning management and other electronic teaching systems.

Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required:

Bachelor's degree.

A total of one (1) year (12 months) demonstrated work experience with graduate education which includes student advising, course coordination and faculty support for coursework.

Preferred Qualifications:

• Advanced understanding and skills in using Microsoft Office (Word, Excel, and PowerPoint)
• Ability to process and implement new information and updates on university learning systems (i.e., Qualtrics, Box, Zoom, and Blackboard)
• Ability to exhibit strong organizational skills and maintain detailed, accurate records
• Ability to work independently and as part of a team
• Strong verbal and written communication skills
• Strong work ethic and professionalism

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.
Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
Looking for more University of Illinois positions?
We invite you to search for positions at each of the University of Illinois locations, the University of Illinois System Office and the University of Illinois Foundation. The University of Illinois System Office supports the primary missions of teaching, research, public service, and economic development for all of the Universities and offers positions in all locations. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions.
University of Illinois Urbana-Champaign
University of Illinois Springfield
University of Illinois System Office
University of Illinois Foundation
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/9800?c=uic
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About University of Illinois - Chicago
The University of Illinois Chicago is the city’s largest university and its only public Carnegie Research 1 institution. Its 16 academic colleges serve close to 34,000 undergraduate, graduate and professional students. UIC is recognized as one of the best public universities and one of the most ethnically rich and culturally diverse campuses in the nation, located in the heart of Chicago, it is an integral part of the city's educational, technological and cultural fabric.
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