Program Coordinator - Liberal Studies & Social Sciences

The California State University, United States

Updated: about 2 years ago
Location: Sacramento, CALIFORNIA
Job Type: FullTime
Deadline: Open Until Filled; Closing Date: Open until filled
Campus:
Sacramento
Job ID: 510980
Job Title:
Appointment Type:
Probationary
Time Base:
Full-Time
Date Posted:
February 28, 2022 		Closing Date:
Open until filled
Benefits Link:
CSUEU (Unit 2, 5, 7, 9)
Link to Apply Online:
https://secure.dc4.pageuppeople.com/apply/873/gateway/default.aspx?c=apply&lJobID=510980&lJobSourceTypeID=796&sLanguage=en-us
Campus Employment Homepage:
http://www.csus.edu/jobs
Description:


Program Coordinator

Administrative Support Coordinator II (ASC II)

Posting Details 


Priority Application Date (Posting will remain open until filled): March 13, 2022, 11:59 pm PST


Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary


Liberal Studies and Social Science are undergraduate programs that report to the College of Social Sciences & Interdisciplinary Studies. Many Liberal Studies students continue onto a multiple subject pre-credential teaching program, graduate program, or professional schools. Students in the Social Science program have pursued a single-subject teacher credential, graduate program or professional school.
 
The ASC II performs core functions of initiating, assessing, coordinating, leading, implementing, communicating, evaluating, and otherwise providing administrative support to the Liberal Studies and Social Science Programs in the College of Social Sciences and Interdisciplinary Studies. The position supports the programs’ students, coordinates office functions, and assists the Director in liaising with departments across campus whose faculty teach in the Liberal Studies and Social Science curricula. The ASC II develops, implements, and monitors procedures and timelines for the programs with approval from the Program Director. They are responsible for written and verbal communication with new and continuing students, guiding students though university processes; and assisting the Program Director with projects. The person in this position is responsible for developing, maintaining, and analyzing departmental fiscal records, The incumbent exercises strong interpersonal skills that are sensitive, culturally appropriate, inclusive, effective, and, at times, confidential. The ASC II is expected to use general office equipment and a full range of office support technology and systems including word processing and spreadsheet packages, online software platforms to enter data and generate reports, email, and voice mail. In addition to supporting the programs, this position stays updated with operational developments as directed and guided by the SSIS Dean’s Office. This person uses judgement and discretion to independently gather, analyze, interpret, problem-solve, and apply information and data, utilizing detailed knowledge of University, College, and Program policies and procedures.

FLSA: Non-Exempt


CSU Classification Salary Range: $3,440 - $5,639 per month 


Hiring Range: Anticipated hiring range is typically near the minimum of the classification range, although commensurate with candidate's education, experience, skills, and training.


Salary Grade/Range:  2


Recruitment Type: Regular


Time Base: Full-Time


Pay Plan: 12


Work Hours: Monday -Friday, 8AM - 5PM


Department Information 


Liberal Studies and Social Science are undergraduate programs that report to the College of Social Sciences & Interdisciplinary Studies. Many Liberal Studies students continue onto a multiple subject pre-credential teaching program, graduate program, or professional schools. Students in the Social Science program have pursued a single-subject teacher credential, graduate program or professional school.


Minimum Qualifications 


Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, the incumbent is expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. This position requires knowledge of business math beyond basic arithmetic. The ability to use and quickly learn new office technological systems and software packages are also a prerequisite.
These entry qualifications would normally be obtained through high school, technical, bachelor’s program, or their equivalents combined with several years of related office experience.

Required Qualifications 


1. Comprehensive and detailed knowledge of the University infrastructure, policies, and procedures.
2. Thorough mastery of English grammar, punctuation, and spelling
3. Expertise in using office software packages, technology, and systems
4. Experience setting priorities, meeting deadlines, and evaluating and making recommendations pertaining to operational and procedural matters
5. Ability to work creatively and independently under general direction related to program goals
6. Ability to interpret and apply policies and procedures independently, and use judgement and discretion to act when precedents do not exist.
7. Ability to troubleshoot most office administration issues and respond to all inquiries and requests related to work area.
8. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
9. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
10. Ability to perform business math, analyze budgetary data, and make accurate projections requiring inference
11. Ability to effectively write and present reports.
12. Ability to effectively handle highly sensitive interpersonal interactions at all levels.
13. Ability to use negotiation and persuasion skills to achieve results and expedite projects.
14. Ability to provide lead work direction, training, and guidance to student assistants. Assumes accountability for student assistants pertaining to work flow and work completion.
15. Demonstrated ability to work with people from diverse backgrounds

Preferred Qualifications 


16. Experience working in higher education.
17. Proficiency with Common Management System (CMS), Human Resources, CFS Finance, OnBase, AdobeSign, Astra, Data Warehouse (Cognos), Concur, Canvas, Navigate/EAB.
18. Familiar with Sac State personnel procedures for faculty and staff and university
19. Experience with preparation of the course schedule.
20. Experience handling confidential materials.
21. Comprehensive and detailed knowledge of the university infrastructure, policies and procedures.
22. Experience working in an environment which promotes diversity, equity, and inclusion at all levels of the organization.

Required Licenses/Certifications 


N/A

Documents Needed to Apply

Resume and cover letter

About Sac State

Sacramento State  is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety .  

As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.  

To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page.


Background Check Disclaimer  


A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

COVID-19 Vaccine Certification Information:


CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to [email protected]

Out of State Employment Policy

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.


Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. 


It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/reasonable-accomodation.html . 


The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html  . 


Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: 


Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery  . 
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.


Eligibility Verification  

Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa). 


Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

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