Program Coordinator- Leadership Academy

The Project Coordinator – Leadership Academy is responsible for coordinating CECPD’s Leadership Academy training for directors/administrators of licensed child care facilities in Oklahoma and coordinating other CECPD-sponsored training. This position will coordinate requests for CECPD to exhibit and present at conferences across the state. In-state travel is required, and the Project Coordinator-Leadership Academy must have a reliable automobile at his or her disposal and a valid driver’s license. The Project Coordinator – Leadership Academy reports to the Project Director, Professional Development Approval System.

Responsibilities:

• Plan and monitor Leadership Academy I (LA I) and other assigned training events and conferences
• Travel across the state, including driving to events, conferences, various meetings, planning, and a review of venues
• Work will require some nights, weekends, and overnight stays 
• Have a reliable automobile at their disposal and a valid driver’s license
• Develop budgets for LA I and assigned events, as needed
• Track and monitor expenses on all assigned events
• Research and identify presenters and meeting space for events
• Negotiate and initiate contracts for presenters, space, and food
• Coordinate the ordering and/or printing of event materials
• Provide or arrange for staff to provide onsite event support, including setup, support during the event, and post-event cleanup
• Assist in the recruitment of LA I participants and review applications
• Communicate with LA I applicants regarding their status, attendance, and pre-event paperwork
• Track applications, acceptances, and attendance for all LA I participants
• Answer questions via phone, email, and in-person from participants, funders, partners, and staff regarding Leadership Academy and assigned CECPD-sponsored training
• Arrange for CECPD to exhibit at conferences on request or as identified by OCCS or the CECPD Leadership Team
• Track additional data and activities as directed by the supervisor
• Complete assigned monthly performance dashboard reports and other reports on request
• Participate in scheduled team and center-wide meetings and required OU Outreach events
• Submit time certification and distribution forms monthly
• Submit claims for applicable work travel monthly
• Perform other related duties as assigned

Required Education Bachelor's Degree or equivalent combination of education/job-related experience, AND: 

• 18-36 months experience in event management.

Skills:

• Proficient in Microsoft Office programs, including Word, Outlook, and Excel.
• Ability to meet deadlines without direct supervision.
• Excellent communication skills, both verbally and in writing.
• Knowledge of adult learning principles
• Highly organized and able to handle multiple projects and deadlines
• Demonstrated oral and written communication skills
• Ability to apply organizational and human resource development principles
• Ability to interact effectively with the university community, government agencies, funders and partners, independent contractors, and the public
• Computer and research skills
• Ability to work effectively with frequent exposure to  pressure caused by deadlines, busy periods, and a high volume of public contact

Certifications:

• Valid driver's license

Advertised Physical Requirements: 

• Ability to lift 30 pounds
• Crouch, pull, push, reach, move, feel, touch, engage in repetitive motions
• Communicate, including expressing oneself or exchanging information with others
• See, including color, depth perception, and clarity
• Hear including receiving detailed information orally

Department Preferences:

• Experience with event/conference planning (Including venue sourcing and reservation, coordination of presenter and speaker materials, equipment setup, and logistics).
• Experience working with grants and contracts.

Special Instructions:
If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit  https://hr.ou.edu/Policies-Handbooks/TB-Testing