Program Coordinator, Institute of the Bill of Rights Law

William and Mary, United States

Updated: about 14 hours ago
Location: Williamsburg, VIRGINIA

Position Information
Position Information


Position Number H0859W
Position Title Program Coordinator, Institute of the Bill of Rights Law
Employment Category Hourly
Location William & Mary
Department 3N1000 Law School Faculty Operations
Unit Mission Statement
William & Mary Law School provides an exceptional education for tomorrow’s lawyers. As the nation’s first law school, we maintain an enduring tradition of intellectual and professional excellence. We improve legal systems here and abroad through a commitment to the classroom, influential scholarship, and service to the public. Our students become highly skilled advocates, ready to serve their clients and their communities with thoughtful engagement and unwavering integrity. We recognize the challenges of our history and our responsibility to pursue the realization of justice through the rule of law. Above all, we strive to be a diverse and close-knit community, inclusive in the broadest sense and defined by a shared commitment to the rigorous and open-minded study of the law.
Position Summary
The mission of the Institute of Bill of Rights Law (IBRL) is to contribute to the ongoing national dialogue about issues relating to the U.S. Constitution and our Bill of Rights. The program coordinator will serve as the point of contact for the Supreme Court Preview, a nationally-recognized annual conference of federal judges, journalists who cover the Court, members of the Supreme Court bar, and Constitutional Law scholars. In addition to the Preview, the coordinator would support other IBRL programs and events including:
  • Developing the Citizen Lawyers in Action program, including organizing an annual award ceremony and lecture.
  • Supporting the functions of the Institute of Bill of Rights Law Student Division.
  • Assisting the Institute Director in creating and administering new events by corresponding with guest speakers / interacting with law student volunteers.
  • Acting as a liaison for all event participants to manage all travel/transportation, lodging, parking, registration, reimbursements, and Continuing Legal Education (CLE) credit requirements.
  • Other duties as assigned.
Conditions of Employment
  • This position offers a flexible work schedule with some remote work opportunities (not full-time). An occasional evening or weekend may be required. The slowest period is December and January. The busiest period is August through the first weekend in October.


  • This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.

  • All hourly employees are subject to the limitations of the Virginia Manpower Control Program and total hours worked may not exceed, on average, 29 hours per week, over the course of a twelve month period beginning May 1 each year.
Essential Designation No
FLSA Non-Exempt
Position Restricted? Yes, the appointment is limited due to funding availability
Position Term 12 month - Restricted
Position Months Staff: Other (specify pay period start/end dates)
Required Qualifications
  • High school graduate or equivalent.
  • Experience in a busy, professional office environment.
  • Demonstrates outstanding organizational, administrative, and customer service skills.
  • Demonstrates strong communication (oral and written) and interpersonal skills for developing effective working relationships with a variety of internal and external constituents and VIPs.
  • Basic graphic design experience, using Canva or similar software.
  • Knowledge of basic office technology (phone, copier, fax, scanning, etc.).
Preferred Qualifications
  • Some post high school education such as an associate degree or administrative certifications.
  • Proficiency with Microsoft Office Suite (particularly Excel and Outlook).
  • Basic knowledge of event design and event flow, familiarity with the event planning process, and some experience with planning and coordinating events.
  • Experience with booking travel and lodging.
  • Experience with maintaining a budget.
Is the position remote work eligible? Hybrid (works remotely at least 1 day per week but not full-time)
Remote Work Disclaimer
Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.
Advertised Pay Range Up to $21/hour
Advertised Pay Range Statement
All hiring rates are commensurate with relevant experience up to the advertised amount considering internal alignment.
University Salary Range U05
Benefits Summary Statement
Our hourly employees enjoy many university benefits such as, participation in a supplemental savings plan for retirement, professional development, and wellness benefits. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. In addition, after completing a year of continuous hourly service and working at least 1,000 hours during the previous 12 months, hourly employees are eligible for holiday pay, PTO and educational assistance. To learn more, go to: https://www.wm.edu/offices/uhr/benefits/index.php?type=hourly
Job Open Date 04/11/2024
Review Begin Date
Job Close Date
Open Until Filled Yes
Special Application Instructions
Background Check Statement
William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
EEO Statement
William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

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