Program Coordinator III, Registration & Transfer Evaluation

Are you a current Aims Employee, Temporary Worker, or Student? If so, to help avoid future access issues, please apply through your Workday account. 

Please close this window and log into your Workday account and enter "Browse Jobs" in the Workday search field located in the top center of the screen. If you have any questions about applying or ensuring you applied correctly please call 970-378-3720 or come by and see us in Cornerstone building Suite 111.

Minimum Hiring Annual Salary:

$69,016.00

Maximum Hiring Annual Salary:

$72,466.80

To attain the maximum annual salary, employee must meet all minimum qualifications plus:

• 5 (five) years of additional applicable work experience and/or degrees higher than minimum qualification degree. Degrees higher than the minimum qualification degree can be used in combination with additional work experience.

The stated salary amounts are not guaranteed in the event employment ends with Aims during any fiscal year.

Included with Aims Full-time Employment is a generous package of Benefits, most are listed below:

• Benefits are effective immediately
• 100% employer provided medical & dental coverage employees (employee only option)
• 85% employer provided medical & dental coverage for employee's spouse and/or family
• Voluntary vision insurance
• Staff Annual Leave (minimum accrual of 15 days) & Sick (minimum accrual of 12 days)
• 17 paid holidays and 3 personal days each year
• Summer schedule: 4 day work week - Fridays Off
• Employer paid long-term disability and life insurance premiums  
• Tuition waiver & reimbursement for employees
• Tuition waiver for dependents
• PERA employer (see www.copera.org for comprehensive benefits) 
• Additional supplemental benefits & retirement programs available
• Access to the PERC (Aims gym) for employee & one guest
• Free parking on all campuses

Job Description:

Aims Community College actively supports an environment that embraces the College’s Mission, Vision, Values, BaJEDI (belonging, justice, equity, diversity, inclusion), and Innovation. The College embraces and seeks to hire individuals who want to be a part of this environment and has the skillsets necessary to be successful in this position.
In a self-directed capacity, coordinates the daily operations related to the registration and transfer evaluation processes. Collaborates with a variety of internal areas including recruiting, enrollment management, academic advising, transition center, college staff with compliance/accreditation responsibilities, and information technology staff. Collaborates with external parties including software vendors and accrediting agencies.
Sets standards of operations registration, transfer evaluation, tuition classification, all related communications (print and electronic), continuous improvement of student services and the end-to-end coordination and execution of the course registration process all in line with strategic objectives of the college. Requires extensive research, data analysis, and decision making.

Supervision:

• Hire, train, evaluate and supervise staff.
• Assign, direct and coordinate the work of staff.
• Schedule staff to provide adequate coverage based on established service hours.
• Conduct planning and evaluations in a timely manner.
• Develop and maintain training and reference material for systems and functions that are related to registration and transfer evaluation.

Administer and Manage Student Enrollment Functions

• Administer all aspects of registration and transfer evaluation functions.
• Plan and coordinate development of various reports required to ensure the accuracy of student enrollments and adherence to federal, state and/or college policy.
• Coordinate and direct processes related to registration and transfer evaluation to ensure compliance with college policy.
• Ensure professional judgment in managing and ensuring the data integrity of all information recorded on a student record.
• Ensure compliance with State, Federal, and College polies regarding.
• Develop and establish standards of operation related to registration and transfer evaluation functions. Ensure that the developed standards are reviewed on a regular basis and kept updated.
• Coordinate daily operations related to, student registration, course prerequisite monitoring, transfer evaluation and general student record updates.
• Coordinate daily operations related to setup of student registration for every term.
• Ensure timely submission of National Student Clearinghouse files for registration and degree verification.
• Develop and maintain standard communications to students, faculty, advisors, and the college community.
• Serve as the liaison between the Registration & Records area and other functional areas within the college to research and resolve problems.

Manage Tuition Classification Process

• Uses professional judgment in managing the tuition classification process including verifying the accuracy of records submitted and coordinating with Colorado Department of Higher Education staff when necessary.
• Ensure college compliance with state tuition classification legislation.
• Research and propose deadlines for student submission of tuition classification materials.
• Serves as the initial contact for student tuition classification and coordinates with the college Registrar as needed.
• Maintain current knowledge of proposed changes to state tuition classification legislation.

Other Duties as Assigned:

• Research and resolve concerns with student data, including leading any clean-up projects as necessary.
• Follow state and federal laws related to data retention of student records.
• Monitor and ensure compliance with legislative requirements such as FERPA.
• Serve as a primary contact for the re-design of registration and transfer evaluation-related forms.
• Assist students, faculty, staff, and alumni with all aspects of registration and transfer evaluation.
• Assist with special projects as assigned by the Registrar and Assistant Registrar.
• Coordinate the daily operations related to digitizing information.
• Assist in testing of the ERP System and any other third party systems.
• Other duties as assigned.

Minimum Qualifications:

• Bachelor's Degree in Liberal Arts, Business Administration or related field: plus,
• Five (5) years of progressively responsible experience in a Registrar or Records Office or an equivalent combination of education and/or work experience. Of the required (5) years of work experience, two (2) years must be supervisory and/or demonstrated leadership experience.
• Working knowledge of student registration and transfer evaluation processes.
• Experience with student information systems, and Microsoft Office programs.

Preferred Qualification:

• Master's Degree in higher education or related field.

Required Documents:

• Cover Letter
• Resume
• Diversity Statement

All Applicants:

• Compare your previous work experience to the job duties listed on the job positing under job description. Enter the job duties you have preformed under the "Work Experience" section on your job application. We evaluate your experience based on this information.
• Please make sure you state whether work experience (aka work history) is part time or full time employment by listing the average number of hours worked per week. This information is used to determine your new annual salary.
• Be sure to upload all the required documents listed at the above in "Additional Job Description" section. This can be uploaded as part of your application materials in the "My Experience" section.  If there are missing documents, your incomplete application will not be considered.

Diversity Statement Instructions

Aims Community College recognizes and celebrates diversity within our students, faculty, and staff. We are committed to equity and inclusion to improve the learning experiences of all students and the working conditions of all employees.

• In your diversity statement, please provide your interpretation of what it means to serve a diverse community and work in an inclusive environment.

• Please include specific examples for how your background, education, and/or professional experience have prepared you to fulfill those responsibilities in this position.

• As you consider what to put in your statement, please note Aims Community College is committed to equal employment opportunity and does not discriminate on the basis of race, gender, age, or any other protected class.

Aims Community College is an equal opportunity employer.  Selection will be based solely on merit and will be without discrimination based on age, ancestry, color, creed, disability, ethnicity, familial status, gender, gender identity, genetic information, marital status, national origin, sex, sexual orientation, race, religion, or veteran's status.  All application materials must be submitted by the closing date posted and become the property of Aims Community College. The screening committee will select finalists for interviews. The goal of Aims Community College is to enhance the diversity present in the district we serve. To comply with Immigration Reform and Control Act of 1986, if hired, you will be required to provide documents within 3 days of hire date to show your identity and your authorization to work. This law applies to all persons hired.

Screening/Selection:

In order to be considered please provide a thorough and complete application.
Initial screening will be conducted by a committee based on completed application materials.

Employees in these positions may be asked to participate in temporary assignments lasting less than 6 months (such as curriculum development, short term projects, meetings and substitute duties) which could amount to additional temporary pay.

Upon hire, all positions at Aims Community College require a criminal background check, and may require industry specific screenings such as an MVR, physical and/or drug screen. Keep in mind, a conviction does not automatically preclude candidates from being employed. The nature of a conviction will be considered relative to the duties of the position.

If you need assistance with this process please contact Human Resources at 970-378-3720.