Application instructions are located at the bottom of the page. Please apply directly through the University of Montana's career portal UM Jobs at https://umjobs.silkroad.com/ for positions at the University of Montana – Missoula, University of Montana Western (Dillon), and Helena College. Do not apply through Indeed.com or use easy apply through Indeed.com*.
The Western Montana Area Health Education Center (WMT-AHEC) invites applications for a part-time Program Coordinator IIto oversee daily administrative, technical, and clerical support. A high degree of initiative is required, along with strong problem-solving skills, attention to detail, organizational skills, and ability to work as part of a team. In addition to administrative tasks, this position will communicate with students to discuss their track to medical school, assist with arranging and tracking shadowing experiences, and encourage students to develop positive rapport with hospitals. This position will track student paperwork and immunizations, assist with pre-health events, proctor exams, make AHEC related updates to the website, and post on social media platforms when prompted.
Required Skills
- Experience with routine office tasks including preparing mailings, filing, and processing routine forms and paperwork.
- Attention to detail.
- Ability to learn and conduct event planning and catering including managing attendee registrations, hotel accommodations and banquet ordering (EventBrite, Doodle Polls).
- Ability to schedule meetings and logistics (Transportation, A/V, etc) for faculty and students as well as rural healthcare partners.
- Experience in developing and using web-based communications (e-newsletters, social media etc.).
- Experience in building and using database software to track contacts with the ability to learn new software.
- Ability to support presentations & meetings via Zoom.
- Ability to learn Cascade website editing software.
- Ability to learn Sonia student tracking software.
- Ability to learn Canva web-based creation software
- Familiarity with standard office equipment (copier, FAX), communication tools (email, voicemail, the Internet) and software (particularly Adobe and Microsoft Office tools including Word, Outlook, Excel, Teams).
- Ability to learn new skills and information brought about by rapidly changing information and/or technology.
- Must be customer-oriented in representing the department and dealing with students, healthcare providers, faculty, and external constituents.
- Ability to deal with and prioritize multiple tasks, both immediate and ongoing, as well as handling issues calmly and courteously.
- Ability to effectively work as part of a tight knit team that depends greatly upon communication and collaboration.
Minimum Required Experience
- High School diploma or equivalency.
Preferred Qualifications
- Bachelor’s degree and 1 year of experience in a customer service delivery environment, preferably in a healthcare or educational setting.
- Flexibility around work hours when required for events and/or meetings.
One of five regional Area Health Education Centers in Montana (plus the main office in Bozeman), Western Montana Area Health Education Center (WMT-AHEC) is a grant-funded, not-for-profit organization committed to making quality healthcare and health science education more accessible to rural Montanans.
The University of Montana is flagship, research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains and three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.
The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.
To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.
Position Details
Position Title: Program Coordinator II
Position Number: 163820
Department: WMT- AHEC
Work Schedule: Part-time, 0.50FTE (20 Hours a week) Schedule is flexible. Remote work options may be permitted as approved by supervisor. However, employee must be located within the state of Montana.
Union Affiliation: FOCUS-MFPE
Salary: $18.585/hr. Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan, email the Compensation Department .
Probationary Period: Six months minimum
Benefits Include: Insurance package, mandatory retirement plan, and wellness program
Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).
Must be eligible to work in the United State upon hire. Sponsorship is not available for this position.
How to Apply
Priority Application Date:Tuesday, May 7, 2024by 11:59 PM (Mountain Time)
Complete applications received by this date will be guaranteed consideration. To receive full consideration, candidates are required to submit all of the following materials.
Please submit the following application materials** via the UM Jobs portal and by clicking "New Resume/CV" button. Please do not apply through Indeed.com*.
A complete application Includes:
*Applying through Indeed.com or easy apply through Indeed.com may result in submission of an incomplete application. Applications may be removed from full consideration if they are not complete with materials listed above under the "How to Apply" section. It is the responsibility of the applicant to ensure complete application materials are submitted and received by the date listed above.
**Please note: only five (5) attachments are allowed per application. Please combine documents accordingly.
Missoula, Montana, United States