Program Coordinator II

Position Details
Position Information

Recruitment/Posting Title	Program Coordinator II
Job Category	Staff & Executive - Administrative & Support
Department	Grad Sch of Edu-Dean's Office
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the state of New Jersey’s preeminent, comprehensive public institution of higher education. Established in 1766 and celebrated a milestone 250th anniversary in 2016, the university is the eighth oldest higher education institution in the United States. More than 70,800 students and 27,000 faculty and staff learn, work, and serve the public at Rutgers locations across New Jersey and around the world. Rutgers University–New Brunswick took root over 250 years ago. We are the state’s most comprehensive intellectual resource—the flagship campus of Rutgers, The State University of New Jersey, as designated by the Association of American Universities. We are the region’s most high-profile public research institution and a leading national research center with a global impact.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Program Coordinator II for the Graduate School of Education-Dean’s Office. This position will support the coordination and administration of all Center and Institute programs, events, initiatives, and fellowships. The Program Coordinator will also provide communication and research support to the Executive Director of the Samuel DeWitt Proctor Institute for Leadership, Equity & Justice (Proctor Institute) as well as the Rutgers Center for Minority Serving Institutions (CMSI). Among the key duties of this position are: Assist with the planning, preparation, and control of communications, events, records, reports, data collection, and corresponding administrative functions. Duties will include assisting with Planning and implementation, engaging with program participants, compiling and organizing program materials, day of coordination support, and other duties as assigned to ensure the successful planning and execution of events. Serve as the administrative coordinator for research projects and assist with the development of processes related to research publications, podcasts, videos, and other communication materials associated with the Proctor Institute and Center. Assists with the analysis of various administrative documents and program data, develops promotional materials, and aids in the management of the Center and Institute’s communication efforts including, but not limited to, assisting in the development and maintenance of websites, assisting in internal and external graphic design, coordinating marketing campaigns, as well as writing press releases and quarterly newsletters.
Position Status	Full Time
Hours Per Week
Daily Work Shift
FLSA	Nonexempt
Grade	03
Position Salary	Grade 3
Annual Minimum Salary	44831.000
Annual Mid Range Salary	55743.000
Annual Maximum Salary	66655.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
COVID-19 Immunization Requirement	Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption.  Prospective employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster within two weeks (14 calendar days) of eligibility .  Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of any COVID-19 vaccine authorized or approved for use in the United States by the United States Food and Drug Administration (FDA) and recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control and Prevention (CDC).  Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine .  Failure to provide proof of primary vaccination and booster will result in rescission of a prospective employee’s offer of employment and/or disciplinary action up to and including termination.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s degree or an equivalent combination of education and/or experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Strong project management and time management skills; ability to operate independently, prioritize, and accomplish complex initiatives within deadlines. Demonstrated organizational proficiency and project organization skills. Self-motivated, proactive, adaptable work style, with the ability to learn quickly and to work with a variety of topics and people. Proven analytic abilities, using problem-solving skills to proactively research and resolve questions, discrepancies, and inconsistencies. Excellent written and verbal communication skills. Demonstrated ability to develop and maintain harmonious relationships in a team environment and with a diverse audience. Energetic, positive, and an upbeat optimistic attitude. Experience using a variety of social media platforms, including Twitter, Instagram, Facebook, and LinkedIn Experience with Adobe suite including Adobe Acrobat, Adobe InDesign, Adobe Photoshop, Adobe Illustrator, and Adobe Premiere. Experience with HTML code, website content creation, and website management Proficiency in MS Office (Excel, Word, PowerPoint)
Preferred Qualifications	Experience with program coordination and program planning. Experience with Eventbrite, Google Docs, MailChimp, Zoom, and Qualtrics. Humanities-based degree preferred. Experience with writing, editing, communication, social media campaigns, and organization. Understanding of Minority Serving Institutions and justice/equity issues
Equipment Utilized
Physical Demands and Work Environment	Setting up registration tables and managing registration processes Transporting materials (brochures, step-and-repeat, tote bags, etc.) Assembling and disassembling step-and-repeat Arranging chairs and tables Setting out food and tableware Restocking fridge with refreshments Helping to clean up after event (taking out trash, wiping down tables, putting food away, etc.)
Special Conditions

Posting Details

Posting Number	22ST1435
Posting Open Date	05/04/2022
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Cook (RU-New Brunswick)
Location Details	New Brunswick, NJ 08901

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Infection Control and Safety

This position is subject to all Rutgers University policies, including TB surveillance and other infection control and safety policies. Please review the Tuberculosis Surveillance Policy for additional information.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement