Program Coordinator II - Medical Education

Job Title

Program Coordinator II - Medical Education

Agency

Texas A&M University Health Science Center

Department

Associate Dean Round Rock

Proposed Minimum Salary

Commensurate

Job Location

Temple, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents and identities are vital to accomplishing our mission and living our core values .

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Health Science Center (HSC) is looking for a Program Coordinator II to serve as a member of the Medical Education team. Responsibilities include various administrative, education and accreditation tasks relating to both graduate and undergraduate medical education delivery. This individual provides administrative support to program leadership, faculty, fellow medical education coordinators, and other administrative peers. This position will serve as a liaison between faculty and administrators at the Central Texas Veterans Health Care System and the Texas A&M School of Medicine. We desire an individual who subscribes to and supports our commitment as stated above. If this is you, we invite you to apply to become a member of our team!

What you need to know

In accordance with the federal contractor vaccination mandate , specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate and will be required to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place. 

Required Education:

• Bachelor's degree or any equivalent combination of training and experience

• Four (4) years of experience in office administration or project management including experience in education administration and/or coordination

Required Knowledge, Skills, and Abilities:

• Working knowledge of spreadsheet, presentation, and word processing software programs

• Excellent interpersonal and communication skills and ability to plan and organize optimally

• Ability to multi-task and work cooperatively with others

• Ability to perform all tasks and job responsibilities safely without injury to self and others in compliance with A&M System and HSC guidelines

Preferred Education and Experience:

• Master’s Degree

• At least five (5) years of experience in medical education or student services coordination

• Experience working with diverse individuals and communities

• Experience managing and/or coordinating delivery of medical curriculum and student affairs services

Preferred Knowledge, Skills, and Abilities:

• Solid understanding of online educational software and learning management systems

Responsibilities:

• Program Coordination, Management, and Oversight - Responsible for the coordination and management of the geriatric medicine fellowship program, including creating and maintaining resident training files within various online repositories in accordance with the rules and standards established by the Accreditation Council for Graduate Medical Education (ACGME), the American Board of Medical Specialties (ABMS), Texas Medical Board (TMB), and other oversight bodies. Oversees a coordinated system of faculty and resident scheduling to ensure achievement of educational objectives. Implements a system of effective and efficient fellow recruitment, interviewing, and onboarding. May supervise office and administrative support staff in support of the program’s educational mission.

• Curriculum Coordination and Management - Collaborate with medical education coordinators and course leadership to organize and disseminate course materials required of curricular blocks, threads, clerkships, and electives within the School of Medicine’s undergraduate medical education program (UME) for courses delivered at the Central Texas Veterans Health Care System and within the Central Texas geographic region. Administer curriculum in an e-learning environment utilizing a learning management system as well as additional required software applications. Coordinate workflow with the aid of health education software; manage student schedules, documentation, evaluations, and grades for UME. Support the preparation and presentation of course activities. Coordinate activities related to educational conferences, meetings, lectures, laboratory sessions, examinations and special events as directed by curriculum and leadership. Assist faculty in the development and delivery of medical education courses, clerkships, and programs.

• Student Services - Serve as point of contact for students, residents, and fellows; handle day-to-day communication with these individuals by phone, email and/or in-person. Provide information on course offerings, syllabi, and clinical rotation requirements to assist students, residents, and fellows in the preparation of rotation schedules. Serve as liaison to the School of Medicine Office of Student Affairs and Office of Graduate Medical Education with the Department of Veterans Affairs; assist with the coordination of student, resident, and fellow organization events and meetings. Facilitate, control, and maintain credentialing documentation for medical students, residents, and fellows to ensure successful clinical rotations at the Central Texas Veterans Health Care System.

• Communication and Team Cooperation - Respectfully interact with students, faculty, staff, and external stakeholders. Liaise with affiliate partners, i.e., healthcare systems, clinics, and community organizations. Maintain strict confidentiality with regards to all FERPA and HIPAA documentation, i.e., student records. Process and facilitate medical student documentation to ensure successful clinical rotations. Distribute campus information such as course/workshop start reminders and notifications for upcoming educational activities.

• Accreditation - Compiles and maintains data to ensure compliance with institutional and program accreditation requirements, i.e., ACGME, LCME, and SACS. Coordinate and prepare materials for continued institutional and program accreditation. Coordinate an effective Program Evaluation Committee (PEC) and Clinical Competency Committee (CCC).

• Special events coordination - Executes and coordinates logistics for special events and projects including scheduling meetings, booking locations, assisting with transportation, and lodging reservations, overseeing and managing event budgets, catering, and compiling meeting materials. Such events include but are not limited to graduation ceremonies, white coat events, and on-site recruitment activities. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.