Program Coordinator I

Job Title

Program Coordinator I

Agency

Texas A&M University Health Science Center

Department

Public Health Sciences

Proposed Minimum Salary

Commensurate

Job Location

Dallas, Texas

Job Type

Staff

Job Description

Our Commitment   

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.  Embracing varying opinions and perspectives strengthens our core values  which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. 

 

Who we are  

A part of the Texas A&M University Health Science Center, Texas A&M School of Dentistry  in Dallas was founded in 1905 and is a nationally recognized center for oral health sciences education, research, specialized patient care and continuing dental education. As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.  

  

What we want  

The School of Dentistry is looking for an Program Coordinator I to serve in the Department of Public Health Sciences.  We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team. 

 

What you need to know  

Proposed Minimum Salary: Commensurate based on selected hires experience 

Work Schedule/Location: This is an on-site role with a typical schedule of Monday – Friday 8am to 5pm. 

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials.  These can be uploaded on the application under CV/Resume. 

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience. 

• Two years of experience in program coordination or administration.

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, and database applications. Verbal and written communication skills.

• Ability to multitask and work cooperatively with others. 

Preferred Qualifications:

• Experience coordinating programs at an institution of higher education or professional school.

• Experience with research programs.

• Experience with data collection and program evaluation.

• Event coordination experience.

• Experience updating webpages/website for program communications.

• Knowledge of brand guidelines.

• Strong organizational skills.

Essential Duties/Tasks

Program Coordinator and Data Compilation:

• Responds to inquiries regarding program offerings including the Tobacco Cessation Program and the Biomedical Informatics and Behavioral Science Research Program.

• Organization of program work plans, materials, meetings, activities, data collection, evaluation and Rapid Cycle Quality Improvement efforts, and dissemination 

• Compiles funded program statistics and produces preliminary reports. Data entry and maintains program records and databases.

• May assists in identifying funding opportunities to support the dental public health programs.

• May supervise program staff.

Participate in Program Planning, Implementation and Recruitment:

• Plans and implements program events such as conferences, seminars, lectures, meetings, and workshops for grant trainees, which are undergraduates, dental students and/or faculty. Organization of project materials (including therapeutics such as Nicotine Replacement Therapies), including meeting notes, training materials, trainee applications, and reports. 

• May assist in preparation and monitoring of budgets for funded programs and events such as conferences and webinars. This activity includes researching and obtaining estimates from vendors and submitting invoices and payments. 

• Plan Continuing Education (CE) course for dental professionals (obtain bids, get contract, create marketing materials, obtain speakers, recruit participants, etc.) 

Supports Department Head:

• Provides support for projects or programs in the department under the supervision of Dr. Noureldin.

• Supports research program activities. Maintains records.

• Provides administrative support for ongoing research projects.

Communication and Training:

• Collaborates with TAMU Marketing & Communications to ensure consistency of TAMU identity (i.e. Web Services, Social Media, and Branding).

• Coordinates program website/webpage including communications and marketing for programs such as the Tobacco Cessation Program and the Biomedical Informatics and Behavioral Science Research Program.

• Marketing (creation of brochures, flyers, email communications, etc.) 

• May develop and update training materials and deliver training sessions.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. 

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums.

• 12-15 days of annual paid holidays. 

• Up to eight hours of paid sick leave  and at least eight hours of paid vacation each month.

• Automatic enrollment in the Teacher Retirement System of Texas. 

• Health and Wellness: Free exercise programs and release time .

• Professional Development: All employees have access to free LinkedIn Learning  training, webinars, and limited financial support to attend conferences, workshops, and more.

• Employee Tuition Assistance and Educational Release time   for completing a degree while a Texas A&M employee.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.