Program Coordinator I

Position Details

Position Information

Recruitment/Posting Title	Program Coordinator I
Job Category	URA-AFT Administrative
Department	Pharm - Chemical Biology
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Program Coordinator I for the Ernest Mario School of Pharmacy. This important position serves as confidential Program Coordinator I to Dr. Renping Zhou, Professor and Associate Dean of Research and provides critical support for all of Dr. Zhou’s scholarly activities, such as his activities as Associate Dean of Research to the Ernest Mario School of Pharmacy. Among the key duties of the position are the following: Gathers, composes and edits technical correspondence and reports to the Dean and members of the Pharmacy community. Schedules, sets up zoom meetings and moderates the EMSOP Basic and Clinical Research Forum. Assists Associate Dean with collaborative pilot projects and grant submission and overseeing faculty research space in conjunction with research data in RAPSS and reporting to RBHS Chancellor’s Office and Administration. Assists the department business manager with ordering of lab supplies and equipment, tracking deliveries and payments, organizing, coordinating departmental faculty meetings and research seminar, and fulfills payroll responsibilities and other administrative duties assigned by the business manager.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement	This position requires a fully on-site work arrangement.
FLSA	Nonexempt
Grade	04
Position Salary	$55,416-$85,500
Annual Minimum Salary	55416.000
Annual Mid Range Salary	68958.000
Annual Maximum Salary	82500.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor’s degree in Biology or an equivalent combination of education and/or experience and at least two years of experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing and analysis. Also, requires a minimum of two years of relevant experience in a program coordination or administrative function, good grammar and communication skills and computer literacy.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
Preferred Qualifications	Excellent oral and written communication skills. Interest and scientific knowledge in literature search for biomedical information. Good computer knowledge and skills using the internet and email and word processing, drawing and/or spreadsheet programs. Experience and strong knowledge of MAC and PC computers using the following programs: Microsoft Office (Word, PowerPoint and Excel), Adobe Photoshop and Acrobat, Mozilla Firefox and/or Endnote. Experience and artistic talent for preparing scientific graphs.
Equipment Utilized	Equipment: Apple and PC computers; podium equipment for seminars (includes set up for laptop computer, overheads or slide presentations); LCD Projector (small portable projector used in small seminars); Scanner; Fax machine; Xerox machine (also able to fix minor paper jams in the machine, in addition to adding dry ink for better copy quality). Software: Microsoft Word, Excel and PowerPoint, Adobe Acrobat and Photoshop, Internet Explorer, Firefox, Endnote, Oracle, and Sakai.
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	24ST0411
Posting Open Date	02/28/2024
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Busch (RU-New Brunswick)
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement