Program Coordinator I P9

Job Title

Program Coordinator I P9

Agency

Texas A&M University Health Science Center

Department

Academic Affairs COM

Proposed Minimum Salary

$3,293.03 monthly

Job Location

Bryan, Texas

Job Type

Staff

Job Description

What we believe

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents and identities are vital to accomplishing our mission and living our core values .”

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

 The Health Science Center (HSC) is looking for a Program Coordinator I (P9) to serve as a member of the Office of Academic Affairs team. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of program coordination experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

Job Summary: The Program Coordinator I (P9) will support faculty and students with the day-to-day development, delivery, and evaluation of the Pre-Clerkship curriculum under supervision of the Pre-Clerkship Program Manager and guidance of Pre-Clerkship Program Coordinator IIs. The Program Coordinator I is responsible for creating, coordinating, and disseminating information related to the assigned courses; revising and publishing course content in the learning management system (i.e., Canvas); updating course calendars and schedules, reserving rooms and/or creating Zoom sessions; and serving as a liaison between the course co-directors, faculty, students, and staff within Pre-Clerkship and across the College of Medicine.

Required Education:

• Bachelor’s degree or any equivalent combination of training and experience

Required Experience:

• Two (2) year of related experience

Required Special Knowledge, Skills, and Abilities:

• Ability to multi-task and work cooperatively with others

• Experience working with diverse individuals and communities

Preferred Experience:

• Experience in health services and/or pre-clerkship medical education

• Experience in higher education, project management, or administrative role including some supervisory experience

• Experience with professional education programs

• Experience with learning management systems – Canvas

• Proficiency in MS Word, Excel, PowerPoint, Outlook and database applications

• Experience working with diverse individuals and communities in a higher education setting

Preferred Special Knowledge, Skills, and Abilities:

• Familiarity with learning management system--Canvas and/or eCampus

• Effective communication skills

Job Responsibilities

Pre-Clerkship Coordination

• Coordinate all course information and scheduling for the assigned courses. This includes:

  • Arranging room reservations/scheduling Zoom sessions

  • Coordinating proctors and rooms/Zoom sessions for examinations

  • Maintaining the learning management system

  • Preparing for- and leading the course initiation meetings

  • Serving as primary administrative liaison with faculty regarding course scheduling

• Coordinate with the Office of Academic Technology, Marketing, and Communication for support related to course sessions, exams, and trainings

Curriculum Management

• Collaborate with coordinators and course leadership to coordinate and disseminate course materials required of curricular blocks, threads, clerkships, and electives within COM’s undergraduate medical education program (UME)

• Administer curriculum in an e-learning environment utilizing a learning management system application as well as additional required software applications

• Manage the learning management system for the assigned courses

Communication and Team Cooperation

• Attend meetings related to Pre-Clerkship

  • site specific coordinator meeting (required)

  • all sites coordinator meeting (required)

  • Pre-Clerkship Subcommittee meeting (as needed)

  • Curriculum Committee meeting (as needed)

• Initiate investigation of student and Pre-Clerkship faculty concerns, identify problems, recommend solutions to Pre-Clerkship Program Manager and/or Pre-Clerkship Assistant Dean

• Work collaboratively and cooperatively with other Pre-Clerkship coordinators, faculty, and staff

Accreditation

• Maintain and coordinate data required to comply with institutional program and accreditation requirements in a timely manner

• Assist the Office of Evaluation and Assessment in the mapping of curriculum content for assigned courses

• Assist the Office of Evaluation and Assessment in the tracking of faculty contact hours and compiling into the specified format

Policies & Procedures

• Perform all tasks and job responsibilities safely without injury to self and others in compliance with A&M System and HSC guidelines.

• Maintain strict confidentiality with regards to exams, quizzes, and planning information prior to implementation

• Understand and possess knowledge of Undergraduate Medical Education policies and procedures, as well as the Medical Student Handbook

• Undertake special tasks and projects as assigned by Pre-Clerkship Program Manager and/or the Pre-Clerkship Assistant Dean

Other Duties

• Perform other duties as assigned.

Other Requirements or Other Factors:

Occasional travel is required

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

Job Title

Program Coordinator I P9

Agency

Texas A&M University Health Science Center

Department

Academic Affairs COM

Proposed Minimum Salary

$3,293.03 monthly

Job Location

Bryan, Texas

Job Type

Staff

Job Description

What we believe

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents and identities are vital to accomplishing our mission and living our core values .”

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

 The Health Science Center (HSC) is looking for a Program Coordinator I (P9) to serve as a member of the Office of Academic Affairs team. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of program coordination experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

Job Summary: The Program Coordinator I (P9) will support faculty and students with the day-to-day development, delivery, and evaluation of the Pre-Clerkship curriculum under supervision of the Pre-Clerkship Program Manager and guidance of Pre-Clerkship Program Coordinator IIs. The Program Coordinator I is responsible for creating, coordinating, and disseminating information related to the assigned courses; revising and publishing course content in the learning management system (i.e., Canvas); updating course calendars and schedules, reserving rooms and/or creating Zoom sessions; and serving as a liaison between the course co-directors, faculty, students, and staff within Pre-Clerkship and across the College of Medicine.

Required Education:

• Bachelor’s degree or any equivalent combination of training and experience

Required Experience:

• Two (2) year of related experience

Required Special Knowledge, Skills, and Abilities:

• Ability to multi-task and work cooperatively with others

• Experience working with diverse individuals and communities

Preferred Experience:

• Experience in health services and/or pre-clerkship medical education

• Experience in higher education, project management, or administrative role including some supervisory experience

• Experience with professional education programs

• Experience with learning management systems – Canvas

• Proficiency in MS Word, Excel, PowerPoint, Outlook and database applications

• Experience working with diverse individuals and communities in a higher education setting

Preferred Special Knowledge, Skills, and Abilities:

• Familiarity with learning management system--Canvas and/or eCampus

• Effective communication skills

Job Responsibilities

Pre-Clerkship Coordination

• Coordinate all course information and scheduling for the assigned courses. This includes:

  • Arranging room reservations/scheduling Zoom sessions

  • Coordinating proctors and rooms/Zoom sessions for examinations

  • Maintaining the learning management system

  • Preparing for- and leading the course initiation meetings

  • Serving as primary administrative liaison with faculty regarding course scheduling

• Coordinate with the Office of Academic Technology, Marketing, and Communication for support related to course sessions, exams, and trainings

Curriculum Management

• Collaborate with coordinators and course leadership to coordinate and disseminate course materials required of curricular blocks, threads, clerkships, and electives within COM’s undergraduate medical education program (UME)

• Administer curriculum in an e-learning environment utilizing a learning management system application as well as additional required software applications

• Manage the learning management system for the assigned courses

Communication and Team Cooperation

• Attend meetings related to Pre-Clerkship

  • site specific coordinator meeting (required)

  • all sites coordinator meeting (required)

  • Pre-Clerkship Subcommittee meeting (as needed)

  • Curriculum Committee meeting (as needed)

• Initiate investigation of student and Pre-Clerkship faculty concerns, identify problems, recommend solutions to Pre-Clerkship Program Manager and/or Pre-Clerkship Assistant Dean

• Work collaboratively and cooperatively with other Pre-Clerkship coordinators, faculty, and staff

Accreditation

• Maintain and coordinate data required to comply with institutional program and accreditation requirements in a timely manner

• Assist the Office of Evaluation and Assessment in the mapping of curriculum content for assigned courses

• Assist the Office of Evaluation and Assessment in the tracking of faculty contact hours and compiling into the specified format

Policies & Procedures

• Perform all tasks and job responsibilities safely without injury to self and others in compliance with A&M System and HSC guidelines.

• Maintain strict confidentiality with regards to exams, quizzes, and planning information prior to implementation

• Understand and possess knowledge of Undergraduate Medical Education policies and procedures, as well as the Medical Student Handbook

• Undertake special tasks and projects as assigned by Pre-Clerkship Program Manager and/or the Pre-Clerkship Assistant Dean

Other Duties

• Perform other duties as assigned.

Other Requirements or Other Factors:

Occasional travel is required

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.