Program Coordinator

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Coordinate the daily operations and logistics for the MA and MA/PhD. programs in African and African Diaspora Studies (AADS) to include marketing, recruitment of student and applicant process as well as the Study Abroad program. Maintain strong line of communication with AADS program prospects, active students and alumni.

• Oversees the day to day office activities and operations including temporary personnel of AADS, student workers, etc.
• Provides assistance to the administration of the undergraduate and graduate certificate programs in AADS, the MA program (including combined MA/PhD programs) in AADS, and any study abroad program developed for summer or any other delivery.
• Serves as liaison between the AADS Director, the community, the administration and the students.
• Provides support to the Director in AADS activities by Attending to programming matters, assist with the development of promotional matters related to event programming; maintains calendar of activities of Director and Program. Coordinates meetings and represents the unit when necessary at meetings upon Director's request.
• Provide admission advising for all AADS programs MA and MA/PhD Programs including Study Abroad.
• Meet with applicants and enrolled students to discuss program offerings, application procedures and discuss their overall progress. Contact applicants proactively at regular intervals to assist with the application process and maintain interest.
• Works with student organizations, groups and individuals to develop interest in AADS programs, classes and certificates. Works with Student Affairs Division to effectively market AADS programs and classes.
• Develops and advises AADS student organizations.
• Provides logistic support and develops operational details of AADS conferences, symposium, lectures and other events including the assignment and confirmation of rooms, arrangement of refreshments, preparation of handouts, fliers, e-mail postings, information packages, display of program promotional information and travel of speakers.
• Prepares final product of all program reports, by inputting material, producing professional final copy, photocopying, etc.).
• Coordinate with Program director, faculty, and newly admitted students to discuss all academic processes related to student enrollment and graduation metrics.
• Collaborates with FIU Online for online course offerings and Academic Planning and Accountability for dual enrollment courses.
• Attend study abroad fairs, seminars and related events as well as visits class and student organization meetings to promote the program.
• Facilitate and coordinate the sign-on process for graduate teaching assistance in AADS programs. Coordinate with SIPA-Deans office and HR to ensure completion of sign-on packets. Maintain and update AADS personnel file, document status of submitted actions and follow-up as needed.
• Collaborates with the Office of Education Abroad for flyers, marketing, information sessions, scholarships, and more. Assists the Program Director with planning and execution of information sessions and program events.
• Coordinate program marketing materials (flyers, brochures, posters, social media posts, and website graphics) to promote academic programs, events, and visual brand with the SIPA Marketing and Communication Team. Distribute marketing materials to internal units, South Florida community, social media, and AADS related organizations nationwide and its network.
• Maintain and update record of students advisement in order to track progress in program. Coordinate with Program Director and take necessary action in effort to ensure positive student progress.
• Coordinate the distribution, collection and submission of teaching assistance evaluations for AADS programs.
• Serves as a university card user for departmental transactions. Handles cash/gift card transactions on a daily basis. Adheres to University credit card policies and procedures.

Bachelor's degree and two (2) years of office or related experience.

Knowledge of basic goals and intent of African Studies Program (degree preferred).

Administrative

$40,000-$45,000

Begin time: 8:30 AM
End time: 5:00 PM

Required to spend 50% or more of time operating a computer

Criminal Background Check

Ability to work flexible hours as needed.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications". 

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment.  Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications". 

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process.  It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act , the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/ .
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.  However, employees who have access to the compensation information of other employees or applicants as a part of  their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.