Program Coordinator, Exam Building and NBME Ordering

Job Title

Program Coordinator, Exam Building and NBME Ordering

Agency

Texas A&M University Health Science Center

Department

Office of Evaluation & Assessment

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

What we believe

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents and identities are vital to accomplishing our mission and living our core values .”

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Health Science Center (HSC) is looking for a Program Coordinator to serve as a member of the Evaluation and Assessment team. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of program coordination experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

Qualifications

Required Education & Experience: 

• Bachelor’s degree or equivalent combination of education and experience. Two years of related experience.

Preferred Experience: 

• Experience in Higher Education or medical education experience.
• Experience with exam building software.
• Experience maintaining program records and databases.
• Experience working with faculty, staff, and students.
• Experience coordinating processes and logistics.
• Experience working with diverse individuals and communities.

Required Special Knowledge, Skills, and Abilities: 

• Knowledge of word processing, spreadsheet, and database applications.
• Verbal and written communication skills.
• Ability to multi-task and work cooperatively with others.

Preferred Special Knowledge, Skills, and Abilities: 

• Attention to detail.

Job Responsibilities

NBME Exam Ordering:

• Orders exam from the National Board of Medical Examiners (NBME) for courses and phases.
• Serves as main point of contact with NBME.
• Coordinates with Academic Affairs coordinators regarding exam proctoring, room assignments, exam scheduling, and any other logistics pertaining to exam ordering.
• Facilitates uploading of NBME exam results into Oasis.
• May compile basic program statistics.
• Maintains program records and databases.
• Plans and implements processes and assists in their evaluation.
• May assist in preparation and monitoring of costs associated with programs and events

Exam Building:

• Builds blueprints for NBME exam questions on the NBME website, meets with faculty to finalize NBME exam questions, and communicates final content to the program coordinator for the Academic Affairs team.
• Manages writing, editing, and revision and building of exams.
• Supports the Question Review Committee (QRC) and makes necessary edits to exam software.
• Provides quality control and management of multiple-choice question bank and exam process. Builds and manages remediation exams

Coordinate Exam Preparation with Faculty:

• Plans and implements program events such as course exam planning meetings (which includes incorporating NBME exam questions).
• Coordinates program communications, including past exam content, and meeting schedules.
• Serves as a liaison to Academic Affairs and faculty responsible for participating in the exam building process.
• Responds to inquiries regarding program offerings and attends meetings to obtain necessary exam related information.
• May develop and update training materials and deliver training/guidance sessions. Maintains confidentiality of exam content

Other Duties:

• Performs other duties as assigned

Other Requirements:

• This position may require periodic travel to other Texas A&M campuses and sites.

• This position may be located in Bryan, Round Rock, or Houston.

In accordance with the  federal contractor vaccination mandate , specific facilities at Texas A&M University may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate and will be required to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

In accordance with the federal contractor vaccination mandate , specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.