Program Coordinator, Clinical Legal Programs

Gonzaga University, United States

Updated: 11 days ago
Location: Spokane, WASHINGTON
Deadline: 29 May 2024

First Section


Who We Are
At Gonzaga we don’t just state our mission. We live it every day as a Catholic, Jesuit, and humanistic University. It is the reason we exist and the foundation for our purpose: educating students for lives of leadership and service. From students to faculty and staff members, everyone here knows what we stand for – and they know how valuable our mission is to the success of our institution.
Our diverse selection of benefits is part of Gonzaga’s commitment to care for and meet the needs of our employees and their families. The University provides full-time employees in their first year: a PPO Medical plan administered by Premera Blue Cross, employer-paid dental programs through Delta Dental, vision coverage through VSP, employer-paid Life Insurance, and optional employee-paid Life Insurance through Lincoln Financial, TIAA 403(b) Retirement plan including free onsite financial planning and advising, Employee Assistance Program through Supportlinc, Zagfit Wellness program with access to GU’s onsite fitness center and Spokane Transit Authority (STA) bus passes. Additionally, full-time (40 hours per week) staff employees accrue 4 hours of sick time per pay period (pro-rated for less than 40 hours/week), vacation time starting at 5 hours per pay period (pro-rated for less than 40 hours/week) and 17 paid holidays. Additional benefits such as Long Term Disability and Tuition Waivers are available after the first year of employment.
For more information, click here .
Position Title Program Coordinator, Clinical Legal Programs
Posting Number S2280P
Department Clinical Law Program
Work Schedule
Standard hours are 8:00am-5:00pm Monday – Friday.
Employment Status Regular
Temporary or Fixed-Term Assignment End Date
Hours per Week 40
Months per Year 12
Job Purpose
Under general supervision, this position will provide specialized clerical support for the Law School Clinic. Position will provide support to the general public, law school students, law school faculty and staff by assisting with daily administrative office needs, as well as providing legal resources to incoming callers or walk-ins. This position will also support record keeping, risk management within the department, travel planning and related recordkeeping, and support of events for the area. This position is considered key to the operation of the Clinic and is fast paced with constant interruptions. This individual is expected to function professionally with or without direct supervision, using discretion and maintaining confidentiality.
The budgeted annual salary range that the University reasonably expects to offer for this position is $41,803 – $44,000 annually. The internal full salary range is $41,803 – $56,557.
Anticipated/Budgeted Salary (Annualized 12 months, 40 hours/week) 41803 - 44000
Minimum Salary (Annualized 12 months, 40 hours/week) 41803
Salary Midpoint (Annualized 12 months, 40 hours/week) 49180
Maximum Salary (Annualized 12 months, 40 hours/week) 56557


Essential Functions


Essential Function Category Title Administrative Support
% of time for section 50%
Function Details
  • Use multiple technical applications, including but not limited too: Microsoft Office Suite, LegalServer – database management, Canva graphics, and Gonzaga-specific database programs.
  • Submit department invoices for payment through Concur.
  • Maintain professional and accurate records including confidential records, reports, and information, both in electronic and written format.
  • Prepare correspondence and other documents, as assigned.
  • Assist in proofreading documents, as assigned.
  • Assist in preparing and updating orientation materials each semester.
  • Schedule and coordinate appointments, meetings, and other events for the department, including the procurement of logistical needs, in both outlook calendars and EMS.
  • Develop and maintain marketing and publications for Clinical Legal Programs in coordination with the School of Law Marketing Manager.
  • Support Clinical Legal Programs’ events through announcements in Morning Mail and Law School Monitors.
  • Provides all levels of file management support.
  • Serve as the liaison with offsite storage facility.
  • Engage in campus meetings & committees that pertain to the success of the department
Essential Function Category Title Customer Service & Reception, and Event Support
% of time for section 30%
Function Details
  • Arrive on time to open and close office for daily operations.
  • Welcome and greet all visitors with helpful, professional, and positive demeaner.
  • Respond and proactively assist with inquires on a multi-phoneline system and email communications in a timely manner.
  • Maintain and order supplies for the department.
  • Submit work orders for area, and serve as the liaison with vendors regarding department equipment.
  • Sort & process school and department’s mail.
  • Maintain the reception area aesthetics and tidiness.
  • Proactively works to facilitate communication and build relationships between visitors, students, faculty, and staff in both the law school and other areas of Gonzaga. .
  • Support events including planning, set up, food ordering and pick up, and event breakdown.
Essential Function Category Title Compliance of Policies, Record Keeping, Travel, Event, and Risk Management
% of time for section 15%
Function Details
  • Assists Manager in program compliance to college policies and procedures in the areas including record keeping, travel, events, and facility use.
  • Creates/maintains documents in support of position activities and cross-trains key staff on specifics of job duties/activities.
  • Ensures that all aspects of risk management are maintained for participant safety in department programs, events, and travel.


Other Functions


Other Functions
  • Other duties as assigned by the department.
  • Cross-support for externship placement program.


University Competencies


University Work Values
Promoting Excellence in Academic Endeavors and Professional Practice
• Fostering intellectual depth, competence, reflection, and creativity in pursuing exemplary, rather than satisfactory, outcomes
Sharing Responsibility for Mission Identity and Leadership
• Making a personal commitment to learn about Gonzaga’s mission, discovering ways to contribute individually and collaboratively to our distinctive learning and research community
Affirming a Commitment to Human Dignity
• Engaging one another with profound respect, professionalism, and cura personalis while supporting one another’s continued learning, development, and maximizing of potential
Advancing a Culture of Inclusiveness
• Developing cultural fluencies and global awarenesses, and practicing habits that enable us to value, recruit, and support community members from historically underrepresented backgrounds
Caring for Our Common Home and Integral Ecology
• Growing ecological awareness of and respect for the interconnectedness of human and non-human life, and the need to develop and practice habits that are mutually beneficial to all life
Cultivating Individual and Community Accountability
• Demonstrating mutual commitment to our shared project by holding ourselves and others responsible for actions, expecting appropriate behavior, and aligning activities with ethical and professional standards


Qualifications/Knowledge Required/Years Experience Required


Degree Required Bachelor's Degree or Equivalent Experience
Certifications and/or Licensures required
N/A
Knowledge Required Early career, knowledge may be from education and/or some experience
Years Experience Required 1-2.99 years
Minimum Qualifications
  • BA + two (2) years of related experience or six (6) years of related experience if substituting experience for education requirement.
  • ​Proficient with Microsoft Office Suite and other word processing software; working knowledge of computers.
  • Ability to demonstrate excellent verbal and written communication skills.
  • Ability to relate and work effectively with diverse groups of people, including staff, faculty, students, and the general public.
  • Strong organizational skills; ability to effectively prioritize tasks in a fast-paced environment with constant interruptions.
Desired Qualifications
  • ​​Work experience in higher education.
  • College-level course work.
Physical / Environmental Qualifications
  • Remain in a stationary position majority of the time.
  • Ability to prep for and attend meetings and events across campus in various weather conditions.
  • Wrist and hand movement related to computer work.
  • Bend, stoop, kneel, stretch and reach.
  • Pick-up, carry and move items up to 25 lbs.


Posting Detail Information


Open Date 05/15/2024
Close Date 05/29/2024
Open Until Filled No
Application Review Begins On 05/29/2024
Special Instructions to Applicants
EEO Statement
Gonzaga University is a Jesuit, Catholic, humanistic institution, and is therefore interested in candidates who will contribute to its distinctive mission. Gonzaga University is a committed EEO/AA employer and diversity candidates are encouraged to apply. All qualified applicants will receive consideration for employment without regard to their disability status and/or protected veteran status. Applicants with disabilities needing reasonable accommodations to complete the application or hiring process should contact Human Resources (509) 313-5996.
Clery Statement
Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics
The safety of all members of the campus community is of vital concern to Gonzaga University. Information regarding crime prevention advice, the law enforcement authority of Campus Security, policies concerning the reporting of any crimes which occurred on the campus (and other specified locations), other security and safety-related policies, as well as the crime statistics for the most recent 3-year period may be found in the Campus Safety and Security Guide and Annual Fire Safety Report. The Gonzaga-In-Florence Safety & Security Guide is also available.
A copy of the report can be found online at www.Gonzaga.edu/Clery . A paper copy of the Campus Safety & Security Guide and Annual Fire Safety Report or the Gonzaga-In-Florence Safety & Security Guide may be obtained by contacting the Student Development Office on main campus, College Hall 120. The Florence Guide may also be obtained on the Florence campus in room 105.

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