Program Coordinator, Center for Dynamics and Control of Materials, Cockrell School of Engineering

Job Posting Title:

Program Coordinator, Center for Dynamics and Control of Materials, Cockrell School of Engineering

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Hiring Department:

Chandra Department of Electrical and Computer Engineering

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin (UT Austin) has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.

At UT Austin, we say “What starts here changes the world.”  As a member of the university community, you will be part of an organization that is internationally recognized for our academic programs and research. Your work will have meaning and make a difference not only in the lives of our faculty, staff, and students, but also in those who are impacted by our first-class academic and research programs.

UT Austin provides outstanding employee benefits and total rewards packages that include:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)

• Voluntary Vision, Dental, Life, and Disability insurance options

• Generous paid vacation, sick time, and holidays

• Teachers Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching funds

• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)

• Flexible spending account options for medical and childcare expenses

• Robust free training access through LinkedIn Learning plus professional conference opportunities

• Tuition assistance

• Expansive employee discount program including athletic tickets

• Free access to UT Austin's libraries and museums with staff ID card

• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

Purpose

The Program Coordinator will design, implement, coordinate, and report on grant-funded educational activities for pre-college, undergraduate, and graduate students within the Center for Dynamics and Control of Materials: an NSF MRSEC.

Responsibilities

Program Coordination: 

Coordinates, plans and executes all aspects of the Research Experiences for Undergraduates (REU), Summer Research Experience for Austin Community College Students (CREATE), Industrial Mentorship Program and the K-12 STEM Outreach. Job tasks for each of these programs include:

• REU: Coordinate recruitment efforts across Texas Universities and other institutions across the nation. Organize application process and lead candidate selection process. Collaborate with center participants including faculty and graduate mentors. Create, organize, and manage lectures, workshops, activities for participants. Foster sense of belonging and boost researcher confidence through personal and professional development.  Review program survey data and implement changes to improve program operation.  

• CREATE: Engage and develop relationships with Austin Community College partners. Coordinate recruitment efforts and visiting research seminars. Organize application process and candidate selection process. Collaborate with center participants including faculty and graduate mentors. Foster sense of belonging and boost researcher confidence through personal and professional development.  Review program survey data to continuously improve quality of experience for participants.   

• Industrial Mentorship Program: Build relationships with & recruit industry professionals for program. Engage with undergraduate & graduate students and postdoctoral fellows within the center and great college of engineering and college of natural sciences. Manage the mentor/mentee pairing process. Organize and facilitate training for personal and professional development of program participants. 

• K-12 STEM Outreach: Support the development and management of K-12 STEM Outreach within the Center. Communicate with external institutions to initiate new and established programs. Assist with planning and setup for special events on and off campus. Assist CDCM K-12 Student Outreach Committee members in their implementation of K-12 outreach activities at local schools and on the UT campus.

Communication and Media Development: 

• Manage internal communications: Design and distribute recruitment materials, informational documents, and event announcements. Manage CDCM Newsletter.

• External Communications: Design and distribute recruitment and informational materials and event announcements. 

• Social Media: Develop and implement social media campaigns. 

• Website Management: Perform updates and manage CDCM website. 

• Podcast: assist with podcast pre-recording prep and dissemination of podcast episodes both externally and internally

Administrative Support and Event Management: 

• Maintain detailed records of current and previous students and participants.

• Keep records of Center activities and initiatives for reporting.

• Ensure assigned program areas stay within outlined budgets.

• Report expenses to CDCM Admin. 

• Assist with coordination of CDCM events. 

Required Qualifications

• Bachelors' Degree and three (3) years of experience coordinating education programs. 

• Excellent interpersonal, communication skills, and demonstrated ability to interact effectively with a broad audience.  

• Ability to work independently and participate as a team member.

• Detail-oriented with outstanding organizational and time-management skills.

• Advocate of STEM academic and career paths. 

• Adept user of MS Office. 

• Ability to supervise all levels of students.

Preferred Qualifications

• Experience in program coordination at UT Austin. 

• Experience coordinating broadening participation programs. 

• Experience with website management and internal/external communications strategies. 

• Working knowledge of UT Austin policies and procedures.

Salary Range

$ 48,000 + depending on qualifications

Working Conditions

• May work around standard office conditions

Physical Tasks

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.