Program Coordinator

100178BR

Campus: Tempe

Program Coordinator

Job Description

The Global Futures Laboratory of Arizona State University is currently looking for a Program Coordinator to support Impact Water – Arizona. Impact Water - Arizona plays a vital role in ASU's Arizona Water Innovation Initiative, fostering community awareness and involvement to tackle water challenges and propel solutions in the state. By collaborating across diverse expertise and resources, the program is sparking knowledge, inspiring engagement, and instigating transformative change for a more secure and resilient water supply.

The Impact Water - Arizona program directly funds projects and supports ASU faculty and staff in implementing engagement activities and developing use-inspired research and tools to address Arizona's water challenges. Spearheaded by the Global Institute of Sustainability and Innovation, the program operates in partnership with the Kyl Center for Water Policy and the Decision Theater.

This role provides support to the Program Managers and Program Director, and involves planning, executing, and overseeing various tasks to ensure the successful completion of projects. The position involves close collaboration with multiple project leads, the AWII team, stakeholders, and the Program Manager and Director. This position also involves teamwork, self-directed, and independent task completion. The Program Coordinator performs additional independent research and tasks as assigned.

Job Family

Business Operations

Department Name

AZ Water Innovation Initiative

Full-Time/Part-Time

Full-Time

VP Code

KNOWLEDGE ENTERPRISE DEV

Grant Funded Position

This is a grant funded position. Continuation is contingent on future grant funding.

Salary Range

$42,017-$57,930 per year; DOE

Essential Duties

Responsibilities for the Program Coordinator include:

• Assist in the development of project plans, outlining scope, objectives, timelines, deliverables, key stakeholders and communication channels.
• Oversee the implementation of projects and monitor progress against project milestones and adjust plans as needed. 
• Monitor project expenses.
• Facilitate effective communication between team members, stakeholders, and project sponsors.
• Address any issues or conflicts that may arise during the project.
• Oversees the evaluation of projects' effectiveness to develop and implement the goals and objectives of the program
• Supports the Program Manager, the primary liaison with project leads, with the following tasks:
  • Conduct regular check-ins with project leads to monitor progress, deliverables, and milestones.
  • Respond to emails and manage communication with project leads
  • Communicate with project leads regarding budget reports and expense accuracy.
  • Take notes/document meetings
  • Communicate and provide input and feedback to the Program Director
• Develops rapport and strong working relationships with project leads at ASU. 
• Supports the team in developing collecting, and analyzing data related to projects.
• Work in partnership with university departments to provide robust programs are designed and delivered collaboratively.
• Events & communication planning and execution to support the program.
• Assists in prioritizing data tasks for supported projects and general research needs to ensure timely data delivery. 
• Enters data into, reviews, and maintains databases in Airtable 
• Prepares reports, handouts, and websites for water stakeholders utilizing Microsoft programs like Word, PowerPoint, and Canva.
• Assists with community assessments, identifying relevant prior research, instruments, new data, or existing data sources as required for projects or activities.
• Attends seminars, workshops and conferences. 
• Provides assistance and information to faculty, staff and outside organizations regarding function/program.
• Knowledge of state water resources. 
• Strong organizational and project management skills. 
• Excellent communication and interpersonal abilities.
• Skill in planning, budgeting, implementing and evaluating projects. 
• Skill in designing materials and presentations. 
• Skill in communication. 
• Skill in establishing and maintaining effective working relationships and establishing and facilitating work teams.

Minimum Qualifications

Bachelor's degree in field appropriate to area of assignment AND two years administrative/coordinator program experience; OR, Six years of progressively responsible administrative/coordinator program experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Evidence of a background in water resources and an understanding of Arizona’s water issues
• Demonstrated knowledge with water innovation and impact initiatives 
• Demonstrated knowledge of academic research environment.
• Demonstrated knowledge of data collection and analysis methods, techniques, and procedures.
• Experience working in a diversified environment and maintain effective interpersonal relationships.

Working Environment

• Climate-controlled office setting subject to extended periods of sitting.
• Visual acuity and manual dexterity associated with daily use of desktop computer;
• Ability to clearly communicate to perform essential duties.
• Expected to be responsive to customers, engaged in work production, resourceful, flexible, and respectful of others.
• Occasional travel to off-site events, conferences, or workshops, including some weekend and weeknight engagement.

ASU is a diverse enterprise with a wide variety of work and learning modes, locations, and a commitment to sustainability, innovation, and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market, as such the following options may be offered dependent on department needs:

Flexible work options

• Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.
• Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.

Department Statement

For the ninth year in a row, ASU has been named the most innovative school in the nation, recognizing the university's culture of groundbreaking research and partnerships, as well as its commitment to helping students thrive in college and beyond. U.S. News and World Report has named ASU as the most innovative university all nine years the category has existed.

ASU Knowledge Enterprise advances research, innovation, strategic partnerships, entrepreneurship, and international development. Our success arises from solutions-focused, interdisciplinary research; an entrepreneurial approach that is embedded in every school and department; and a commitment to transform society in a positive way. http://research.asu.edu/

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.