Program Coordinator

87979BR

Campus: Downtown Phoenix

Program Coordinator

Job Description

The Faculty Success Hub of the College of Health Solutions is looking for a Program Coordinator to lead a dynamic staff team in the coordination of activities to support the successful recruitment, retention, evaluation, and advancement of approximately 175 interdisciplinary faculty across the college. The position will report to the Manager of Administrative Support Operations and work in close collaboration with the Deans of Faculty Success in the College of Health Solutions.

Job Family

Business Operations

Department Name

College of Health Solutions

Full-Time/Part-Time

Full-Time

VP Code

VP/EXEC VICE PROV DPC

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$53,000 - $61,000 per year; DOE

Close Date

14-February-2023 - EXTENDED

Essential Duties

• Leads the coordination/management of a diverse portfolio of projects and events for the Faculty Success Hub.
• Develops and maintains databases and/or spreadsheets and prepares special and recurring reports containing specialized or sensitive information.
• Assists with college-level administration of all faculty/academic personnel reviews including, but not limited to, promotion and tenure, probationary review, multi-year renewal, fixed-term promotion, annual evaluation, and sabbatical.
• Supports the mentoring program identifying mentors and mentees, creating and distributing surveys to facilitate pairing, and developing a database to manage mentee/mentor information, and schedule cohort meetings.
• Builds and maintains productive working relationships with faculty and staff personnel affiliated with academic personnel issues. 
• Assists with faculty annual evaluations by scheduling 1:1s, letter tracking and following up, returning signed evaluations and uploading final evaluation and workload agreements in the system.
• Manages and maintains Workload Agreements Database. 
• Manages and maintains the college central personnel file system to ensure consistency and accuracy.
• Monitors or supervises the activities of subordinates; oversees daily operations and coordinates program activities through assigned staff; prioritizes and delegates work activities.
• Coordinates logistics, scheduling, and communications. Interacts, and maintains liaison with students, faculty, staff, and outside/community agencies in facilitating program objectives.
• Performs other duties as assigned.

Minimum Qualifications

Bachelor's degree in field appropriate to area of assignment AND two years administrative/coordinator program experience; OR, Six years of progressively responsible administrative/coordinator program experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Evidence of effective customer service to diverse populations including faculty, administrators, and/or university staff.
• Experience coordinating events.
• Experience in faculty processes to include: promotion and tenure, sabbaticals, leaves, appointments, affiliations, onboarding, and retirements.
• Experience in coordinating multiple projects to completion/compliance.
• Experience in maintaining an electronic filing system and emerging technologies to streamline workflows.
• Demonstrated working knowledge of PeopleSoft, Interfolio, Qualtrics, Microsoft Office applications especially Outlook and Excel, and Adobe Acrobat.
• Experience working with project management methodology and tools. (Trello, Monday.com, etc.)
• Superb communication, decision-making, and time-management skills.
• Supervisory experience. 
• Experience in the application of University policies and procedures.

Working Environment

• Supervise staff.
• Activities are performed in an environmentally controlled office setting.
• Required to stand for varying lengths of time and walk moderate distances to perform work.
• Ability to clearly communicate verbally, read, write, see and hear.
• Use office equipment, i.e. printers, copiers, fax machines, telephones, calculator.
• Regular activities require ability to quickly change priorities, may include/subject to resolution of conflicts.
• Use of software/computer equipment for extended periods of time.
• Frequent bending, reaching, lifting, pushing and pulling up to 20 pounds

ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market.

Flexible work options:
This position is eligible for Hybrid work.  This is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location.

Department Statement

The College of Health Solutions (CHS) is dedicated to translating scientific advances into practical interventions to improve health outcomes through education, research and service. We equip students with the knowledge and skills to influence healthier lifestyle choices; develop creative interventions to improve the health of people and populations; analyze and translate large amounts of health data into solutions; and maximize the technology, science, business and application of diagnostics. CHS research programs encompass basic, discovery science, clinical trials, intervention science and measurement of  health outcomes. CHS takes an interdisciplinary approach to address the complex systems that underpin health problems. The college is highly collaborative, transparent and team-oriented with an organizational structure that includes translational teams, affinity networks and academic programs to improve the health of people and communities. 

The current training programs include behavioral health, biomedical diagnostics, biomedical informatics, exercise science, health promotion, health sciences, kinesiology, medical studies, nutrition, population health, science of health care delivery, and speech and hearing science. Our programs are offered at ASU’s Downtown Phoenix, Tempe, Polytechnic, West and Lake Havasu campuses, as well as on Mayo Clinic’s campus in north Phoenix. 

For more information about ASU and the College of Health Solutions, visit https://www.asu.edu/about/ and https://chs.asu.edu/

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.