Program Coordinator

71158BR

Campus: Downtown Phoenix

Program Coordinator

Job Description

The Sandra Day O'Connor College of Law seeks a dynamic, well-organized, self-starter with a positive attitude who is highly experienced in using various software programs, including MicroSoft Office Suites, CLIO legal case management software, and WordPress for the position of Program Coordinator.  The successful candidate will provide administrative and legal support for the day-to-day operations of the Arizona Legal Center, including student and volunteer lawyer recruitment, budgeting, case management, legal and administrative document preparation, and communication with clients, as well as provide administrative support to the Associate Dean.  

Job Family

Business Operations

Department Name

College Of Law

Full-Time/Part-Time

Full-Time

VP Code

VP/EXEC VICE PROV DPC

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$40,000 - $50,000 per year; DOE

Close Date

15-September-2021

Essential Duties

• Coordinate student and volunteer lawyer recruitment, monitor internships and externships 
• Coordinate the Arizona Legal Center volunteer schedule, case management, and reporting
• Prepare/generate correspondence, routine letters and memos. 
• Prepare basic legal documents for attorney review and filing, including pleadings, motions, and discovery
• Coordinate with courts in the state of Arizona for hearings, trials, and filings
• Arrange travel reservations and itineraries, including entering trips into the Concur Travel System and the College of Law travel approval site to seek reimbursement for traveler. 
• Prepare special/recurring reports containing sensitive and confidential client information. 
• Interact and serve as liaison with students, faculty, staff and outside community agencies. 
• Open and review incoming mail and respond to routine inquiries. 
• Provide clerical and administrative tasks for Associate Dean Ames while maintaining strict confidentiality of the legal content and/or client representative and documentation. 
• Support calendar and scheduling for Associate Dean Ames.
• Physical presence at the workplace is an essential function/recruitment of this position.
• Perform other duties as assigned that support the goals of the department, College of Law and ASU. 

Minimum Qualifications

Bachelor's degree in field appropriate to area of assignment AND two years administrative/coordinator program experience; OR, Six years of progressively responsible administrative/coordinator program experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Demonstrated knowledge of standard office policies and practices 
• Experience in a higher education environment a plus
• Experience in multitasking in a fast paced team environment 
• Experience in a busy legal office and proficiency with CLIO, preparing legal documents, and filing court documents  is highly desired
• Experience in working with diverse populations
• Experience working with confidential information or files 
• Experience in making travel arrangements and reimbursements – knowledge of Concur Travel System a plus 
• Experience in work that requires organization and attention to detail 
• Experience in working for/with multi-reporting structure 
• Experience in using Microsoft Office applications (Word, Excel, Outlook, PowerPoint), WordPress, and internet research 
• Experience with using proper grammar usage, spelling, composition, punctuation and proofreading 
• Evidence of effective written and verbal communications skills 

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.
• Required to stand for varying lengths of time and walk moderate distances to perform work.  
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.  
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.  
• Ability to clearly communicate to perform essential functions.  
• Use standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor and mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.

Department Statement

Led by Co-Interim Deans Adam Chodorow and Zachary Kramer, ASU Law has risen in national and world rankings, continuing to attract highly credentialed students and offering more personalized programs than any other law school in the country. ASU Law is currently the No. 25 best law school in the nation (No. 9 public school) and is the youngest law school in the top 25 as ranked by U.S. News & World Report. ASU Law also has six programs ranked in the top 30 and consistently ranks highly for job placement. The law school is also No. 1 in the state for student outcomes and No. 1 in the state for bar passage, often exceeding the national average. 

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/relocation-services .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.