Program Coordinator

89452BR

Campus: Downtown Phoenix

Program Coordinator

Job Description

Coordinates the activities and functions of the Empathy and Cultural Responsiveness Training Initiative of the Center for Child Well-Being at the School of Social Work at Arizona State University. This training sessions will be delivered to AZ Department of Child Safety (DCS) employees across the state of Arizona. The person in the Program Coordinator position will be expected to coordinate the day-to-day and logistical issues related to implementing a hybrid training consisting of both computer-based and in-person trainings to DCS employees in all parts of the state of Arizona.

Job Family

Business Operations

Department Name

Center for Child Well being

Full-Time/Part-Time

Full-Time

VP Code

VP/EXEC VICE PROV DPC

Grant Funded Position

This is a grant funded position. Continuation is contingent on future grant funding.

Salary Range

$42,017 - $51,500; DOE

Essential Duties

• May coordinate, monitor or supervise the activities of subordinates.
• Develops and recommends new or revised program goals and objectives.
• Develops and schedules program work plan in accordance with specifications and funding limitations; oversees daily operations and coordinates activities of program; determines priorities.
• Monitors and approves program expenditures ensuring that budget allocations are not overspent.
• Prepares or assists in preparation of proposal for funding and/or funding continuation from outside sponsors.
• Confers with and advises staff, students and others to provide technical advice, problem solving assistance, answers to questions and program goals and policy interpretation; refers to appropriate department person when unable to respond.
• Coordinates activities of program with inter-related activities of other programs, departments or staff to ensure optimum efficiency and compliance with appropriate policies, procedures and specifications.
• Prepares periodic reports, financial statements and records on program activities, progress, status or other special reports for management or outside agencies.
• Evaluates program effectiveness to develop improved methods; devises evaluation methodology and implements; analyzes results and recommends and/or takes appropriate action.
• Reviews applications or other program documents independently or in conjunction with supervisor to determine acceptance or make decisions pertaining to program.
• Recruits program participants, members and volunteers utilizing most appropriate promotional or marketing methods, such as individual letters, brochures or presentations at meetings.
• Develops, compiles, and writes communications and promotional literature for distribution such as newsletters, brochures or flyers; coordinates process from development through printing and distribution.
• Develops and facilitates workshops, meetings or conferences; coordinates logistics, scheduling and participant communications.
• Interacts and maintains liaison with students, faculty, staff and outside/community agencies in facilitating program objectives.

Specific Job Duties Include but are not Limited to: 

• Recruit and on-board diverse, community-based, contracted trainers across the state.
• Manage the tracking of trainers’ orientation including their successful completion of the training and successful delivery of each in-person training session.
• Collaborate with DCS personnel regarding the scheduling of trainings, including reserving training rooms and ensuring all necessary technology will be available.
• Review training materials and offer feedback on readability, format, flow, and organization.
• Collect contact information for in-office point people for each training location and serve as a central point of contact for trainers.
• Manage in-person training sign-up, ensuring caps on participant numbers are maintained.
• Respond to questions from trainees and link them to the appropriate people for answers.
• Disseminate evaluation surveys and reminders to complete the evaluation surveys.
• Regularly collect Trainee evaluation survey responses from Qualtrics and provide summaries or critical updates to the trainers and training developers.

Minimum Qualifications

Bachelor's degree in field appropriate to area of assignment AND two years administrative/coordinator program experience; OR, Six years of progressively responsible administrative/coordinator program experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Demonstrated knowledge and/or experience with training programs. 
• Demonstrated knowledge and/or experience of working with children and families.

Department Statement

The Center for Child Well-Being is a research and training center affiliated with the College of Public Service and Community Solutions at Arizona State University.  Through the Center, faculty researchers and students support, sustain, and improve services to children and families.  This commitment is achieved through study of emerging best practices, evaluation focused on system improvement, and infusion of learning to build capacity and knowledge within the field of child welfare and wellbeing.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.