Program Assistant

Available Title(s):

107M-YN_CS_NPS - Program Assistant

Business Title:

Program Assistant

Employee Type:

Classified

Time Type:

Full time

Position Term:

12 Month

Position Details:

Summary of Duties:

Under general supervision perform a variety of duties in support of the Office of Admissions to meet the desired outcome of Enrollment Management as well as the strategic goals of the University and the department. The primary responsibilities for the Program Assistant include maintaining a wide variety of student records, both electronic and manual recordkeeping/filing systems; responding to inquiries from students, staff, and the public; mailing various materials to students and prospective students; and assisting with clerical projects. Under general supervision, review, and process undergraduate applications for admission. With delegated authority, admit or deny student admission based upon evaluations of academic credentials. Always maintain and ensure a confidential environment.

Upon successful completion of the employee’s 6-month probationary period and training, this position may be eligible for a hybrid telework agreement.  All telework agreements are assessed and extended on a semester basis.

Required Qualifications:

• High school graduation or equivalent AND two years of full-time clerical experience OR equivalent education/experience.

• Demonstrated computer software skills, including the ability to use Microsoft Office programs, such as: Outlook, Word, Excel, and PowerPoint.

Preferred Qualifications:

• Knowledge of the admissions process.

• Demonstrated proficiency with Word, Excel, Adobe, and Outlook.

• Experience with WSU Student Information System.

• Experience with Slate CRM.

• Experience working with student records.

Additional Information:

Area/College:

Enrollment

Department Name:

Admissions

City, State, Zip:

Pullman, WA 99164

Department Link:

https://admissions.wsu.edu

Monthly Salary:

Range 37 | $3,145 to $4,174 (Step A - M) | Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28 . WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For additional information, please review the summary of benefits offered by WSU for classified staff and Total Compensation .

Overtime Eligibility:

Overtime Eligible

FTE: 100%

This is a permanent position.

Posting Close Date:

Applicants must submit their completed application by Monday, April 29, 2024 at 11:59 p.m.
Background Check:

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34 , engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need.  A background check will not be completed until an initial determination of qualification for employment has been made.

Application Instructions:

Applicants must upload the following required documents to their online application. External candidates, please upload all documents in the “Resume/CV” section of your application. Internal candidates, please upload all documents in the “Resume/Cover Letter” section of your application. Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible. Applicants will be requested to provide contact information for professional references within the online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

Required Documents:

• Resume

• Cover letter

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .