PROGRAM ASSISTANT

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The Division of Medical Genetics is looking for a Program Assistant for our new Genetic Counseling Graduate Program that started in the fall of 2021.

RESPONSIBILITIES

Recruiting/Admissions:
• Triage email/phone inquiries from prospective students, including responding to routine inquiries and escalating non-routine inquiries to appropriate person
• Represent program at recruiting events (virtual and in-person (post-COVID)
• Assist with admissions process, including but not limited to:
o Review applications for completeness
o Verify prerequisites
o Redact applications in support of diversity, anti-racism, and equity (DARE) goals
o Assist with scheduling and logistics for interviews
o Provide support to applicants, reviewers, interviewers, admissions committee

Program support:
• Respond to routine student & faculty inquiries; escalate non-routine inquiries as appropriate
• Coordinate course scheduling with Continuum College
• Assist with planning and coordination of meetings and events including committee meetings, new student orientations
• Collaborate with program leadership in creating and implementing efficient and effective processes for new graduate program
• Assist Director of Fieldwork Education with coordination and scheduling of student rotations

Administrative support to program leadership:
• Assist with tasks including but not limited to:
o Scheduling meetings
o Creating agendas and taking minutes
o Ordering supplies
• Assist with record keeping and documentation for accreditation and program assessment
• Other duties as assigned

Marketing and social media:
• Manage the program’s social media accounts with guidance from social media committee
• Manage the program’s website with guidance from program leadership, DARE committee

MINIMUM REQUIREMENTS
• High School Graduation or equivalent
• Two years of full-time clerical experience
• Demonstrated commitment to diversity, anti-racism, and equity
• Good organization and time management skills
• Good verbal and written communication
• Familiarity with Microsoft Office suite and other web-based systems

Equivalent education and/or experience may substitute for minimum requirements.

DESIRED REQUIREMENTS
• Experience working in graduate and/or health professions education
• Experience with UW systems such as MyGradProgram, SDB, Ariba

CONDITIONS OF EMPLOYMENT
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.