Program Assistant

University of South Carolina, United States

Updated: about 12 hours ago
Location: Columbia, SOUTH CAROLINA
Job Type: FullTime
Deadline: 05 Jun 2024

Posting Summary


Logo For Posting
Posting Number RTF00090PO24
USC Market Title Program Assistant
Link to USC Market Title https://uscjobs.sc.edu/titles/156352
Business Title (Internal Title) Program Assistant
Campus Columbia
Work County Richland
College/Division Arnold School of Public Health
Department ASPH Prevention Research Center
Advertised Salary Range $37,735
Location of Vacancy Columbia, SC
Part/Full Time Full Time
Hours per Week 37.5
Work Schedule
Availability on Monday evenings for intervention classes is required.
Must be willing to work a flexible schedule to meet the needs of the department.
Type of Staff Position Staff Research Grant (SRGP)
Basis 12 months
Job Search Category Other Professional


About USC


About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.


Benefits for Research Grant or Time-Limited Positions Are Indicated Below

The University of South Carolina (UofSC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about UofSC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.


South Carolina Retirement Yes
State Insurance Programs Yes
Annual Leave Yes
Sick Leave Yes


Position Description


Advertised Job Summary
2 Positions Available:
The Program Assistant will assist with two research studies, including one currently funded by the NIDDK and one funded by the NHLBI. These studies examine the impact of dietary interventions on body weight and other chronic disease risk factors for an all­ African American study population or examine a mobile health intervention for weight loss. The Program Assistant will assist with organizing all study-related team meetings to include recording and distributing meeting minutes. The Program Assistant will also attend intervention classes, record research study participant attendance and engagement, conduct outreach calls with participants, and take notes during meetings. This employee will help coordinate assessments for participants and help conduct participant recruitment activities. The Program Assistant will also assist with recruiting USC student research assistants and volunteers. The Program Assistant will work closely with other team members on intervention and data­ collection related activities. Availability on Monday evenings for intervention classes is required.
Required Education and Experience
High school diploma and 1 or more years of experience.
Preferred Qualifications
Bachelor’s degree in business. public health, psychology, or other related area and 1 year experience in an administrative assistant or clerical role. Experience assisting with clinical/behavioral research studies or healthy lifestyle programs in community or university settings. Experience with administrative duties related to conducting dietary intervention trials or healthy eating and active living programs.
Knowledge/Skills/Abilities
Expertise in Microsoft, Excel, and PowerPoint. Experience in community relations and customer satisfaction. Experience with data management and record keeping. Great attention to detail. Knowledgeable in health and wellness via nutrition, physical activity, and stress management.


Job Duties


Job Duty
Attending all weekly team meetings and weekly sub-team meetings to record and distribute meeting minutes (record updates from each team member and details regarding the timeline of next steps) and weekly planning/work updates meetings with the Project Manager.
Essential Function Yes
Percentage of Time 15%
Job Duty
Review, test, and edit participant recruitment materials (printed and electronic flyers), surveys, and questionnaires for completeness, typos, grammatical errors, clarity, and electronic functionality.
Essential Function Yes
Percentage of Time 5%
Job Duty
Manage various aspects of the study including attending study classes, tracking participant attendance and usage of materials, ordering supplies, and ensuring questionnaires are administered during class.
Essential Function Yes
Percentage of Time 15%
Job Duty
Manage and maintain a web-based participant database by updating participant demographic information and attendance and electronic communications with participants (I.e. text message announcements and emails).
Essential Function Yes
Percentage of Time 10%
Job Duty
Assist with the coordination of the study (assessments). Data entry of participant assessment results. Review and assist with the development of participant assessment reports. Use RedCap to create surveys and track participants.
Essential Function Yes
Percentage of Time 10%
Job Duty
Help draft newsletters for study participants. reach out to study participants who have technical issues with our app. or contact study participants who have not been active in our app
Essential Function Yes
Percentage of Time 15%
Job Duty
Assist with participant administrative recruitment process and assist with recruitment of participants in community settings by working with community partners under the leadership of the supervisor and attending community events and fairs to distribute nutrition information and recruitment flyers to attendees.
Essential Function Yes
Percentage of Time 10%
Job Duty
Assist with USC student recruitment and engagement in research opportunities (led by Dr. Brie Turner-McGrievy) with research studies by connecting with student organizations on campus via outreach tables.
Essential Function Yes
Percentage of Time 10%
Job Duty
Assist with other administrative-related duties as needed.
Essential Function Yes
Percentage of Time 10%


Position Attributes


Hazardous weather category Non-Essential
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. No


Posting Detail Information


Number of Vacancies 2
Desired Start Date 04/16/2024
Position End Date 04/16/2025
Job Open Date 03/21/2024
Job Close Date 06/05/2024
Open Until Filled No
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by June 5, 2024
Quicklink for Posting https://uscjobs.sc.edu/postings/165872
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

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