Program Assistant - The Steinbrenner Institute for Environmental Education and Research

The College of Engineering at Carnegie Mellon is a world-class engineering college recognized for excellence, innovation, and the societal relevance and impact of its pursuits. We produce creative and technically strong engineers and research pioneering solutions to global challenges. We do this with an unprecedented commitment to integrating across engineering, sciences, arts, business, and other disciplines to yield transformative results.

We are seeking creative and energetic Program Assistant to join the Steinbrenner Institute for Environmental Research at Carnegie Mellon. You will be responsible for providing coordinating, administrative, and secretarial/clerical assistance for specific programs and projects, and other such tasks as assigned to you.

Responsibilities:

• Drafting correspondence, promotional materials, articles, reports, etc. concerning program/project area for supervisor's signature and/or approval.

• Producing and assembling regular reports and summaries. Frequently required to respond directly to inquiries and requests regarding these reports.

• Preparing agendas, assembling data, setting up and coordinating arrangements for meetings, conferences, workshops, etc. Taking and distributing minutes. Gathering data and producing statistical and narrative reports for meetings.

• Coordinating various clerical aspects of programs or projects, i.e., data collection, mass mailings of reports or newsletters, circulating journal submissions, project deadlines, commencement, lecture series, travel arrangements, etc.

• Providing clerical/secretarial support for the program/project area.

• Providing general office management: setting up and maintaining complex filing systems, initiating and processing purchase orders for office equipment and supplies, paying bills, etc.

• Providing general information regarding undergraduate and graduate programs such as, advisors, admissions process, faculty contacts, required courses, etc.

• Serving as initial contact and liaison, providing information/coordination via phone or in person for funding agencies or other outside associations. Provides general information regarding research and non-research contracts.

• Providing in-depth information to faculty, staff, students, outside associates and the general public concerning particular programs and projects.

• Serving as liaison with various campus departments including physical plant to insure building maintenance, work orders completion, etc. or Property Management to tag, track, etc. department equipment.

• Other duties as assigned.

Requirements:

• High School or GED

• 3 - 5 years of administrative support experience

• Excellent Interpersonal skills

• Excellent organizational and planning skills

• Excellent problem solving and reasoning skills

Joining the CMU team opens the door to an array of exceptional benefits, available to all full-time Carnegie Mellon University employees. Experience the full spectrum of advantages, from comprehensive medical, prescription, dental, and vision insurance to enticing retirement savings programs. Unlock your potential with tuition benefits, and take well-deserved breaks with generous paid time off and holidays. Rest easy knowing you're covered by life and accidental death and disability insurance. For a comprehensive overview of the benefits awaiting you, explore: https://www.cmu.edu/jobs/benefits-at-a-glance .

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role & responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique key skills and the diverse perspectives you bring. Our commitment to fostering an inclusive work environment means we also account for geographic differentials. Your journey with us is about more than just a job; it is about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in this exciting opportunity?! Apply today!

Location

Pittsburgh, PA

Job Function

Administrative Support and Coordination

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis

Hourly

More Information: 

• Please visit “Why Carnegie Mellon ” to learn more about becoming part of an institution inspiring innovations that change the world. 

• Click here to view a listing of employee benefits

• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran. 

• Statement of Assurance