Program Assistant

Updated: about 2 months ago
Location: College Station, TEXAS
Job Type: FullTime

Job Title

Program Assistant

Agency

Texas A&M University

Department

Sea Grant Administration And Program

Proposed Minimum Salary

$14.53 hourly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

The Texas Sea Grant College Program is dedicated to the understanding, wise use and stewardship of the state’s coastal and marine resources. It is part of a network of 33 university-based programs in coastal and Great Lakes states that operate as a partnership between the state governments and the National Oceanic and Atmospheric Administration (NOAA) of the U.S. Department of Commerce. Texas Sea Grant is located at Texas A&M University and is part of the College of Geosciences. Texas Sea Grant focuses on three primary, interconnected activities: research, outreach and education. To learn more about us, please visit our website http://texasseagrant.org/ .

What we want

The ideal candidate for our Program Assistant position is someone who is detailed oriented, possesses great organizational skills and demonstrates excellent communication skills. This employee will be responsible for: managing the publication distribution, including mailing, producing, posting and managing content for the program’s social media accounts that is geared towards engaging Texas Sea Grant’s target audiences as well as curating the website. Other important duties include: photo archiving, updating repeating press releases and flyers, and maintaining the mailing lists and listservs. Our selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability (IDEA) as stated above. If this description appeals to you, we encourage you to apply and be considered for this great opportunity.

What you need to know

Please note: This position requires the ability to obtain a valid Texas Class “C” Driver’s License or the ability to obtain one in 30 days.

COVID-19 information:  Texas A&M University monitors and updates our recruiting, hiring and onboarding processes to align with local, state and federally mandated health guidelines to keep employees, prospective employees, and visitors as safe as possible.  Each department has established both remote and in-person procedures for conducting these processes, which include sanitizing common spaces, a mask policy, and maintaining safe physical distancing to the extent possible.  Departments will provide the procedures to be followed at each step of the recruiting process.

Required Education:

  • Bachelor’s degree or equivalent combination of training and experience

Required Knowledge, Skills, and Abilities:

  • Excellent written and oral communications skills

  • Excellent organizational skills with an attention to detail

  • Ability to use word processing, spreadsheet and database programs

  • Knowledge of photo editing software

  • Ability to learn new online systems quickly

  • Working knowledge of computer hardware/software configuration and system administration functions for PC-based and Mac platforms

  • Ability to multi-task and work cooperatively with others

Required Licenses:

  • Valid Texas Class “C” Driver’s License or the ability to obtain in 30 days

Other Requirements:

  • Ability to move moderate weight objects

Preferred Experience:

  • Two years of experience in programmatic support and communications

  • Demonstrated social media knowledge of and experience with daily account updating and management

  • Experience with website management

Responsibilities:

Social Media

  • Produce, support the production of, post and manage content for Texas Sea Grant social media accounts (including Twitter, Facebook, Instagram, and YouTube)

  • Track analytics to gain insight on traffic, demographics, and effectiveness and use this information to positively affect future outcomes

Website

  • Upload press releases, news items, staff bios, events, home page news, banner announcements, and other information to website

  • Regularly monitor site for broken links or outdated information

  • Monitor program account inbox of messages initiated from form on website and respond to publications requests or route as necessary

Publications and Photo Archiving

  • File physical copies of publications in program office archives and upload digital copies to program website and National Sea Grant Library

  • Develop and maintain searchable database of images, including scanned slides and digital photographs

Conferences and Events

  • Serve as primary point of contact for program’s public events including conferences, events and program’s internal events including Advisory Committee meetings, staff retreats, and other meetings

  • Coordinate program’s communications publications, materials, and displays

  • Upload communications materials including webinars and PowerPoints to the website and/or social media as needed

Publications Distribution and Warehouse

  • Take delivery of publications orders at offsite warehouse, maintain inventory of publications stored at warehouse, and pick up publications as needed to fill orders

  • Respond to requests for publications from the public and staff, prepare for shipping, and send via FedEx other carriers

  • Keep database of distribution of key publications for reporting purposes

  • Move boxes and deliveries will require operation of a university or personal motor vehicle

Press Releases and Content Creation

  • Update annually repeating press releases and create and post flyers with new information or deadlines

  • Create ad hoc materials (e.g. cards, handouts) and conduct minor design work (e.g. resizing graphics, adding logos or text to images)

Program Mailing Lists

  • Develop and maintain internal and external mailing lists and manage multiple program listservs

  • Update and maintain periodical subscriber lists

  • Perform other duties as assigned

Instructions to Applicants: Applications received by Texas A&M University and TAMHSC, must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.



Job Title

Program Assistant

Agency

Texas A&M University

Department

Sea Grant Administration And Program

Proposed Minimum Salary

$14.53 hourly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

The Texas Sea Grant College Program is dedicated to the understanding, wise use and stewardship of the state’s coastal and marine resources. It is part of a network of 33 university-based programs in coastal and Great Lakes states that operate as a partnership between the state governments and the National Oceanic and Atmospheric Administration (NOAA) of the U.S. Department of Commerce. Texas Sea Grant is located at Texas A&M University and is part of the College of Geosciences. Texas Sea Grant focuses on three primary, interconnected activities: research, outreach and education. To learn more about us, please visit our website http://texasseagrant.org/ .

What we want

The ideal candidate for our Program Assistant position is someone who is detailed oriented, possesses great organizational skills and demonstrates excellent communication skills. This employee will be responsible for: managing the publication distribution, including mailing, producing, posting and managing content for the program’s social media accounts that is geared towards engaging Texas Sea Grant’s target audiences as well as curating the website. Other important duties include: photo archiving, updating repeating press releases and flyers, and maintaining the mailing lists and listservs. Our selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability (IDEA) as stated above. If this description appeals to you, we encourage you to apply and be considered for this great opportunity.

What you need to know

Please note: This position requires the ability to obtain a valid Texas Class “C” Driver’s License or the ability to obtain one in 30 days.

COVID-19 information:  Texas A&M University monitors and updates our recruiting, hiring and onboarding processes to align with local, state and federally mandated health guidelines to keep employees, prospective employees, and visitors as safe as possible.  Each department has established both remote and in-person procedures for conducting these processes, which include sanitizing common spaces, a mask policy, and maintaining safe physical distancing to the extent possible.  Departments will provide the procedures to be followed at each step of the recruiting process.

Required Education:

  • Bachelor’s degree or equivalent combination of training and experience

Required Knowledge, Skills, and Abilities:

  • Excellent written and oral communications skills

  • Excellent organizational skills with an attention to detail

  • Ability to use word processing, spreadsheet and database programs

  • Knowledge of photo editing software

  • Ability to learn new online systems quickly

  • Working knowledge of computer hardware/software configuration and system administration functions for PC-based and Mac platforms

  • Ability to multi-task and work cooperatively with others

Required Licenses:

  • Valid Texas Class “C” Driver’s License or the ability to obtain in 30 days

Other Requirements:

  • Ability to move moderate weight objects

Preferred Experience:

  • Two years of experience in programmatic support and communications

  • Demonstrated social media knowledge of and experience with daily account updating and management

  • Experience with website management

Responsibilities:

Social Media

  • Produce, support the production of, post and manage content for Texas Sea Grant social media accounts (including Twitter, Facebook, Instagram, and YouTube)

  • Track analytics to gain insight on traffic, demographics, and effectiveness and use this information to positively affect future outcomes

Website

  • Upload press releases, news items, staff bios, events, home page news, banner announcements, and other information to website

  • Regularly monitor site for broken links or outdated information

  • Monitor program account inbox of messages initiated from form on website and respond to publications requests or route as necessary

Publications and Photo Archiving

  • File physical copies of publications in program office archives and upload digital copies to program website and National Sea Grant Library

  • Develop and maintain searchable database of images, including scanned slides and digital photographs

Conferences and Events

  • Serve as primary point of contact for program’s public events including conferences, events and program’s internal events including Advisory Committee meetings, staff retreats, and other meetings

  • Coordinate program’s communications publications, materials, and displays

  • Upload communications materials including webinars and PowerPoints to the website and/or social media as needed

Publications Distribution and Warehouse

  • Take delivery of publications orders at offsite warehouse, maintain inventory of publications stored at warehouse, and pick up publications as needed to fill orders

  • Respond to requests for publications from the public and staff, prepare for shipping, and send via FedEx other carriers

  • Keep database of distribution of key publications for reporting purposes

  • Move boxes and deliveries will require operation of a university or personal motor vehicle

Press Releases and Content Creation

  • Update annually repeating press releases and create and post flyers with new information or deadlines

  • Create ad hoc materials (e.g. cards, handouts) and conduct minor design work (e.g. resizing graphics, adding logos or text to images)

Program Mailing Lists

  • Develop and maintain internal and external mailing lists and manage multiple program listservs

  • Update and maintain periodical subscriber lists

  • Perform other duties as assigned

Instructions to Applicants: Applications received by Texas A&M University and TAMHSC, must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.


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