Program Assistant - Physical Therapy, College of Applied Health Sciences

University of Illinois, United States

Updated: about 1 month ago
Location: Chicago, ILLINOIS

Program Assistant - Physical Therapy, College of Applied Health Sciences

Hiring Department: Physical Therapy

Location:  Chicago, IL USA

Requisition ID: 1024139

Posting Close Date:

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This is a full-time and benefits eligible position. UIC offers competitive salaries commensurate with experience.  In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick.  In addition we offer tuition waivers for employees and dependents.  Click for a complete list of Employee Benefits .

Description:

Provide office and administrative support for the Director of Operations. Provide high-level communication to prospective students and work on special events/assignments as assigned by the Department Head or other Senior Faculty members. Working hours are Monday-Friday 9:30-5:30. This position does not require overtime or weekends.

Duties & Responsibilities:

  • Provide administrative support to the Director of Operations, including reconciliation of p-card transactions, processing reimbursements, and program advances using the Chrome River system, maintaining physical inventory through the FABweb system
  • Act as the main point of contact for incoming DPT students. Host annual open house for prospective students. Work on special projects/events as assigned by the Department Head.
  • Host Orientation and White Coat ceremonies for current students.
  • Responsible for the design and content of the departmental website and the maintenance of the departmental listserv.
  • Responsible for updating and maintaining clinical education databases including information on students’ health documentation for clinical education sites associated with the program.
  • Host annual State of Department event. Responsible for instructing students in the use of clinical education software including Exxat and CastleBranch.
  • Serve as a resource for students and clinical faculty in the use of various software systems.
  • Perform other related duties and participate in special projects as assigned
    •  

    Minimum Qualifications Required:

  • Bachelor’s degree.
  • Two years’ experience in an administrative role
  • Two years experience working with a variety of different databases and software systems.
    • Preferred Qualifications:
    • Ability to work independently and exercise judgment to be able to analyze and investigate a variety of questions or problems.
    • General knowledge of office operations, customer service principles, and basic Windows application knowledge, including Microsoft Excel, Outlook, and Teams.
    • Excellent oral and written communication, excellent typing skills, proficient knowledge in Excel and Word, proficiency in writing, and editing, proficiency in using and navigating various computer software packages.

    To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held.  Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

    Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.

    The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

    The university provides accommodations to applicants and employees. Request an Accommodation


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