PROGRAM ASSISTANT - PACIFIC NORTHWEST SEISMIC NETWORK

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. 

Earth and Space Sciences has an excellent opportunity for a Program Assistant with the Pacific Northwest Seismic Network (PNSN). The PNSN is the authoritative source for seismic data and earthquake information in the region.  Using real-time data from over 500 seismic stations throughout the states of Washington and Oregon, PNSN produces a variety of information products for seismic hazard awareness and risk reduction.

RESPONSIBILITIES:
• Assist with the daily operation of the PNSN within Earth and Space Sciences.
• Administrative Support:
• Assist in the preparation and editing of proposals and reports.
• Establish and maintain records and files, most digital but some hard copies.
• Attend meetings and/or conferences as a PNSN representative.
• Maintain the general PNSN calendar of events.  Perform complex scheduling tasks including independently prioritizing needs of the PNSN.
• Schedule meetings internally as well as with external partners.  Coordinate arrangements including creating agenda and notetaking for program activities such as meetings, conferences, and banquets
• Order, receive, and maintain some inventory in the PNSN office and field labs.
• Use word processing, graphics, statistical, spreadsheets and/or database software. Use graphics software and make recommendations regarding the appropriate display of graphic information.

MINIMUM REQUIREMENTS:
High school graduation or equivalent AND two years of full-time experience OR equivalent education/experience.

ADDITIONAL REQUIREMENTS:
• Experience in providing administrative support, overseeing and executing office operations.
• Experience working with a diverse population.
• Excellent oral and written communication and customer service skills.
• Proficiency using Microsoft Office and Google applications.
• Excellent organizational skills

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

DESIRED EXPERIENCE:
• Strong organization and communication skills.
• Experience with using graphics in reports and websites.
• Knowledge of UW systems Ariba and Workday.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.