Program Assistant P7

Job Title

Program Assistant P7

Agency

Texas A&M University

Department

Texas Institute For Preclinical Studies

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

The Texas A&M Institute for Preclinical Studies (TIPS) was formally established by the Board of Regents as an institute within Texas A&M University in College Station, Texas on May 25, 2007 to serve the preclinical needs of academic researchers and industry. TIPS reports administratively to the Texas A&M College of Veterinary Medicine and Biomedical Sciences. Texas A&M University has a longstanding reputation as a leader in higher education and research. The Texas A&M College of Veterinary Medicine and Biomedical Sciences is one of the largest veterinary schools in the United States, having a wealth of expertise in: all major veterinary medical specialties; animal husbandry; surgical and non-surgical interventional techniques; and advanced imaging and diagnostics.  To learn more, please visit us at https://tips.tamu.edu/

What we want

This position will assist with the development of proposals, coordinate research projects, and acquire resources and supplies to various research projects ongoing in the program. This position will plan and oversee various project activities to ensure that the goals are met in a timely fashion. This also includes assisting with various paperwork necessary for personnel, handle email/phone communications delegated by the organization, verify and submit receipts, arrange logistics for visitors, organize group meetings, and provide day-to-day administrative support as required by the program. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability (IDEA) as stated above. If this job description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What you need to know

Cover Letter/Resume’: A cover letter and resume’ are strongly recommended. You may upload these documents on the application under CV/Resume.

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education:

• Bachelor's degree or equivalent combination of education and experience

Required Knowledge, Skills, and Abilities:

• Working knowledge of spreadsheet, database, presentation and word processing software programs
• Interpersonal and communications skills
• Ability to plan and organize effectively
• Ability to multi-task and work cooperatively with others

Preferred Experience:

• Prior experience working in an academic/research environment

Responsibilities:

• Marketing - Serves as a point of contact for program information and coordinates responses to requests for program information. Assists with University brand guidance, Outreach, Marketing. Coordinates with and advises Marketing and Communications with the management of projects, and provide oversight. Evaluates submissions, helps develop content, coordinates material, and ensures overall compliance with publishing style guidelines for the program.

• Maintain File & Data - Creates, establishes and maintains program files, databases, correspondence and program materials. Assists with committee meetings and materials.

• Personnel Management - Provides oversight for welcome desk activities, developing, and monitoring office procedures to streamline the flow of front desk operations. Assists with the management of student worker assistants for the assigned program.

• Administrative Support - Tracks and monitors program budget. Performs administrative and clerical support for the assigned program, including preparing memos, correspondence, proposals, and reports.

• Promotional Materials - Assists with the design of websites, brochures, flyers, and other promotional materials for assigned program. Distribute promotional materials in a timely manner.

• Event Management - Assists in coordinating logistics and travel for program seminars, workshops, orientations and other special events. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

Job Title

Program Assistant P7

Agency

Texas A&M University

Department

Texas Institute For Preclinical Studies

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

The Texas A&M Institute for Preclinical Studies (TIPS) was formally established by the Board of Regents as an institute within Texas A&M University in College Station, Texas on May 25, 2007 to serve the preclinical needs of academic researchers and industry. TIPS reports administratively to the Texas A&M College of Veterinary Medicine and Biomedical Sciences. Texas A&M University has a longstanding reputation as a leader in higher education and research. The Texas A&M College of Veterinary Medicine and Biomedical Sciences is one of the largest veterinary schools in the United States, having a wealth of expertise in: all major veterinary medical specialties; animal husbandry; surgical and non-surgical interventional techniques; and advanced imaging and diagnostics.  To learn more, please visit us at https://tips.tamu.edu/

What we want

This position will assist with the development of proposals, coordinate research projects, and acquire resources and supplies to various research projects ongoing in the program. This position will plan and oversee various project activities to ensure that the goals are met in a timely fashion. This also includes assisting with various paperwork necessary for personnel, handle email/phone communications delegated by the organization, verify and submit receipts, arrange logistics for visitors, organize group meetings, and provide day-to-day administrative support as required by the program. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability (IDEA) as stated above. If this job description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What you need to know

Cover Letter/Resume’: A cover letter and resume’ are strongly recommended. You may upload these documents on the application under CV/Resume.

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education:

• Bachelor's degree or equivalent combination of education and experience

Required Knowledge, Skills, and Abilities:

• Working knowledge of spreadsheet, database, presentation and word processing software programs
• Interpersonal and communications skills
• Ability to plan and organize effectively
• Ability to multi-task and work cooperatively with others

Preferred Experience:

• Prior experience working in an academic/research environment

Responsibilities:

• Marketing - Serves as a point of contact for program information and coordinates responses to requests for program information. Assists with University brand guidance, Outreach, Marketing. Coordinates with and advises Marketing and Communications with the management of projects, and provide oversight. Evaluates submissions, helps develop content, coordinates material, and ensures overall compliance with publishing style guidelines for the program.

• Maintain File & Data - Creates, establishes and maintains program files, databases, correspondence and program materials. Assists with committee meetings and materials.

• Personnel Management - Provides oversight for welcome desk activities, developing, and monitoring office procedures to streamline the flow of front desk operations. Assists with the management of student worker assistants for the assigned program.

• Administrative Support - Tracks and monitors program budget. Performs administrative and clerical support for the assigned program, including preparing memos, correspondence, proposals, and reports.

• Promotional Materials - Assists with the design of websites, brochures, flyers, and other promotional materials for assigned program. Distribute promotional materials in a timely manner.

• Event Management - Assists in coordinating logistics and travel for program seminars, workshops, orientations and other special events. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.