Program Assistant IV - Computer Science / Mellon Scholars Program

Job Title:

Program Assistant IV - Computer Science / Mellon Scholars Program

Job Summary:

The University of San Francisco offers a competitive and comprehensive benefits package for eligible faculty, staff, and their families through its 25+ benefits and wellness programs, including medical, dental, vision, childcare subsidy, tuition remission, retirement contributions, and much more.
The College of Arts and Sciences pairs a rigorous academic curriculum with an urban, global perspective. The college's vision of success involves both the head and the heart, giving students the skills and compassion to fashion a more just and humane world. This position is a terrific opportunity for a self-motivated, detail-oriented team player inspired to help realize this vision.
Under the general supervision of the Associate Dean and under the direction of the Department Chair/Program Coordinators, the Program Assistant IV will provide secretarial support services to the Department of Computer Science and the Mellon Scholars Program and various administrative support duties for full- and part-time faculty in the department and associated programs.

Full Job Description:

Job Responsibilities:

• Ensures that the administrative functions of the office run effectively, efficiently, and in keeping with the Vision, Mission, and Values of the University of San Francisco.

• Organizes work, sets priorities, and manages department/program office under the general guidance of the Chair/Coordinators.

• Acts as a resource person/liaison between and among faculty, students, and the University community, as well as members of the public.

• Receives and screens a variety of calls and emails. Takes information, answers inquiries, provides information using knowledge of University, College and department/program academic policies and procedures.

• Assists with planning and coordinating events and activities to promote the programs and build community.

• Processes invoices and purchases supplies and other support for the department/program.

• Modifies and creates new procedures to increase efficiency, maintain confidentiality, or work flow using knowledge of operations and creative problem solving techniques.

• Handles confidential, sensitive materials relating to faculty, students and other issues.

• Provides administrative support for professional and scholarly activities of the faculty.

• Hires, trains and supervises student assistant(s).

• Creates or inputs, revises, stores, retrieves, edits and prints a variety of (sometimes confidential) documents, reports, or records using word processing software. Prepares and does minor editing of manuscripts (e.g., technical manuscripts, those written in a foreign language), reports, grant proposals, catalog copy, meeting minutes, class schedules, tests, and course syllabi and manuals, as well as routine correspondence.

• Sets up, maintains and revises record-keeping procedures and files as appropriate for the Department/Program. 

• Performs other duties as assigned.  

Minimum Requirements:

• Post high school education preferred

• Four years of increasingly responsible experience in administrative support work or related education, including at least two years in a senior administrative support role.

• Must be able to work independently without close supervision and as a member of a team.

• Ability to handle diverse situations and meet demanding deadlines.

• Excellent oral and written communication skills including correct use of grammar, spelling and punctuation.

• Knowledge of standard office procedures and functions.

• Must be able to interact with faculty, students, staff, academic community and the public with tact, discretion, and courtesy; contribute to the professional environment.

• Experience in student services/student advising preferred.

• Ability to maintain confidentiality.

•  Ability to word process with speed and accuracy.

• Ability to create and maintain spreadsheets with accuracy.

• Must be flexible and readily adaptable to change, have good organizational skills and be able to prioritize masses of detail.

• Must have or quickly develop an understanding of academic policy and administrative operations.

• Ability to use desktop publishing software and equipment to design and produce high-quality publications preferred.

• Previous experience in an educational, multicultural setting is preferred.

• Must have, or quickly develop, understanding of academic policy and administrative operations as well as credible stature with members of the academic community and public.

• Demonstrated ability to work with a diverse student body, faculty and staff.

• Strong equity lens, cultural humility and proven ability to work well in a diverse context.

• Understanding of and commitment to USF’s Vision, Mission and Values in creating a learning environment that nurtures a faith that does justice.

Full-Time/Part-Time:

Full time

Pay Rate:

Hourly