Program Assistant - (Academic Programs Support Associate) School of Nursing

Department:
SON Academic Affairs Administration

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Academic Affairs Administration
Position Title:
Program Assistant - (Academic Programs Support Associate) School of Nursing
Job Family Group:
Professional Staff
Job Description Summary:
The KU School of Nursing Office of Academic and Faculty Affairs is seeking a detail-oriented and organized Academic Programs Coordinator to join our team. The ideal candidate will play a pivotal role in ensuring the smooth operation of our academic programs by managing various administrative tasks and providing support to faculty, students, and staff. This position requires strong communication skills, the ability to multitask, and a proactive approach to problem-solving.
Job Description:

Required Qualification

Education: Bachelor's degree in a relevant field or equivalent experience.  A combination of education and related work experience may be substituted for the degree on a year-for-year basis.,

Preferred Qualifications: 

• Master's degree in a relevant field. 

• Previous experience in academic administration or coordination preferred. 

• Proficiency in Microsoft Office Suite, particularly Outlook and SharePoint

Skills:

• Strong organizational and time-management skills. 

• Excellent communication and interpersonal abilities. 

• Ability to work independently and collaboratively in a fast-paced environment. 

• Attention to detail and a commitment to accuracy. 

• Emphasis on continuous improvement. 

• Flexibility to adapt to changing priorities and deadlines. 

Other Job Duties Outlined

• Facilitate the distribution of educational materials to faculty and students. 

• Manage and update Academic Program calendars using Outlook. 

• Oversee the approval and storage of final projects submitted by students. 

• Schedule and coordinate program exams. 

• Arrange appropriate rooms for all academic programs and events. 

• Coordinate annual Curriculum Retreat, including room scheduling and presentations related to program objectives. 

• Collaborate with Technology and Learning Teams (TLT) to provide support for weekly program needs, including Oral Exams and BSN classes. 

• Learn support role for SON academic systems, e.g., Enroll & Pay, CIM/CAT, Student Permission number, catalog processes. 

• Collaborate with other areas in the SON on processes, as needed, e.g., program evaluation. 

• Maintain and update the SharePoint sites to ensure accessibility and accuracy of information. 

• Monitor and respond to general inquiries received via the academic affairs email account. 

• Prepare annual reports summarizing the program outcomes. 

• Other duties as assigned. 

Required Documents:

• Resume/CV

• Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus nine paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type:
Regular
Time Type:
Full time
Rate Type:
Hourly

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above. 

Pay Range:
$21.09 - $28.47

Minimum

$21.09

Midpoint

$24.78

Maximum

$28.47