Program Admissions Evaluator (Evaluator I)

Updated: about 1 month ago
Location: Beverly Hills, CALIFORNIA
Job Type: FullTime
Deadline: 01 Nov 2021
Dominguez Hills
Job ID: 506085
Job Title:
Appointment Type:
Time Base:
Date Posted:
October 15, 2021
Closing Date:
November 1, 2021
Benefits Link:
Academic Support (Unit 4)
Link to Apply Online:
Campus Employment Homepage:

Position Information     

This is a full-time, permanent (probationary) position.

Conditions of Employment      

The California State University (CSU) is committed to safeguarding the health and well-being of our students, faculty, staff, administrators, and the communities we serve, as well as maintaining higher education access and attainment for our students, as such, we embrace a comprehensive strategy designed to reduce the likelihood of transmission of the COVID-19 virus.  The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption if eligible.  Any candidate advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at CSU Vaccination Policy . Questions about the COVID-19 Vaccination Policy may be sent to .  

Satisfactory completion of a background check (including a criminal records check) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Application Deadline & Salary Information         

The application deadline is: Monday, November 1, 2021. 

The salary range for this classification is: minimum $3,609 - maximum $5,079 monthly.

Major Duties

Under the general supervision of the Associate Dean, the Program Admissions Evaluator will evaluate and process incoming COE (GED and TED) post baccalaureate and graduate applications and Student Teaching applications for undergraduate LBS Integrated Option students. The Program Admissions Evaluator maintains and updates a database for each program and determines eligibility by verifying various requirements such as exams, transcripts, degree posted, course and GPA requirements, etc. The position is also responsible for scanning supporting documentation and maintaining electronic files for each candidate and provides applicant status updates and notifications.


Required Education and Experience: Equivalent to completion of a formal training program in academic records evaluation OR one year of academic records evaluation experience OR any 12-month combination of training and experience related to academic records evaluation. 

Preferred Qualifications: 

Have expertise in using office software package, technology and systems. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area. Ability to effectively handle interpersonal interactions at all levels and has the ability to handle highly sensitive interpersonal situations. The incumbent must have the ability to independently handle multiple work unit priorities and projects and have thorough knowledge of applicable COE and university infrastructure, policies and procedures.

Required Knowledge, Skills, and Abilities:
Knowledge of the format and interpretation of course records and transcripts of institutions of higher education; knowledge of authenticating course credits and comparing records of differing formats, such as foreign records; knowledge of campus curriculum requirements for majors, minors, terminal degrees, and special program designations, and knowledge of application of campus resource guidelines for making determinations using various criteria.

Ability to be thorough, consistent and accurate in the interpretation of records against criteria; ability to comprehend and interpret complex regulations or requirements and to apply them in the evaluation process; ability to maintain resources which document and update criteria; ability to explain criteria and evaluations to others; ability to make accurate records; ability to organize work to meet deadlines; ability to safeguard the confidentiality and security of records.

Remain knowledgeable on current university policies and procedures (e.g., course substitution, petitions, grade appeal), deadlines (e.g., registration, enrollment, applications), curriculum, and class schedule for stateside coursework

The position may require the use of the following equipment, machinery, tools, vehicles or office equipment:
PCs, printer, copier, fax machine, multi-line telephone, and calculator


50% -  Student Evaluation and Eligibility

Evaluate and process all incoming COE (GED and TED) post Baccalaureate and graduate applications and Student Teaching applications for undergraduate Liberal Studies Integrated Option students.

Determine eligibility by verifying exams, letters of recommendation, TB clearance, US Constitution, transcripts, degree posted, character clearance and identification, GPA requirement, and courses and university admission status.

Review applications for completeness, enter applicant information into the database for each applicant accepted into the programs.

Interpret university and program policies for students, faculty, and staff.

Scan supporting documents and maintain a current electronic file for each candidate.

Evaluate and process SPE Early Fieldwork applications. Process applications and determine eligibility for advancement of continuing SPE Single and Multiple Subject candidates for student teaching fieldwork. 

25% -  Applicant Status Updates and Notifications

Keep applicants updated on their status and informed on materials needed to complete the admission process.

Process materials for students who are adding/changing their current academic objective. Provide information about registration process and electronic resources (i.e.; Blackboard).

Update and/or populate data on PeopleSoft.

Prepare letters that reflect a candidate’s intern eligibility to prospective employers.

Create and/or update program applications and forms as required and in response to program and state credential requirements.

Notify Admissions Office via OnBase or Graduate Studies Office via Change of Objective on student admission decision.

Provide information to local school districts regarding CSUDH student program status.

Prepare correspondence and handle queries via phone and email.

10% -  Faculty and Program Coordinator Support

Provide assistance and support to faculty and program coordinators.

Prepare and update student files and documentation to be forwarded to coordinators as needed.

Provide information and assistance to faculty, staff, students and other interested parties by interpreting program admission requirements and processes.

Attend COE cabinet meetings and LBS office meetings as needed.

5% - Perform other duties as assigned or required. 

Closing Statement

California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce.

California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.   For more information or definition of these terms, please visit:

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771.

Clery Act crime statistics for CSUDH are available at , or by calling University Police at (310) 243-3639. Upon appointment, all candidates must furnish proof of eligibility to work in the U.S.

The California State University is Smoke and Tobacco Free.  Smoking, Vaping and other Tobacco use are Not Permitted anywhere on University property.  Education Code 42356, CCR Title 5, Article 9

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