Program Administrator

Rutgers University, United States

Updated: over 2 years ago
Location: New Brunswick, NEW JERSEY
Deadline: ;

Position Details


Recruitment/Posting Title Program Administrator
Job Category Staff & Executive - Administrative & Support - Management
Department NJMS-Emergen Pathogen Affil
Overview
New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Rutgers RBHS is an anchor institution that boasts locations in Newark, New Jersey, a city of promise.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Program Administrator for the Center for Emerging & Re-Emerging Pathogens within the New Jersey Medical School.  Under direction of the Administrative Director, the Program Administrator assists in the day-to-day management activities including the coordination of and administration of sponsored programs, which may include subcontract invoicing, accounting, reporting, and other administrative functions to ensure successful execution of grants, contracts and proposals. The Program Administrator will oversee all programmatic and financial activities as it relates to grant funded projects with an international component within the Center for Emerging and Re Emerging Pathogens. The Program Administrator will also develop and maintain individual program budgets, finances and administrative activities, and work with international partners and personnel management. 
 
Among the key duties of this position are the following: 
  • Coordinates specific projects and subjects of interest to the Director and Principal Investigators.
  • Participates in handling matters with staff, University administrators, internal and external agencies, government and state officials and the public.
  • Participates in policy development and short/long range planning by identifying needs and providing the Director with relevant information.
  • Assists in monitoring the attainment of overall goals and objectives.
  • Monitors and manages international grants, subcontracts, and vendors.
  • Provides monthly reports to Principal Investigators with post-award analysis and projections.
  • Prepares grants and contracts budget forms relevant to new budget period. 


 
Position Status Full Time
Hours Per Week
Daily Work Shift Day
FLSA Exempt
Grade 29S
Position Salary 95000
Annual Minimum Salary 82540.000
Annual Mid Range Salary 104414.000
Annual Maximum Salary 126286.000
Standard Hours 37.50
Union Description
Payroll Designation PeopleSoft
Benefits

Information about the benefits provided to Rutgers employees can be found at: http://uhr.rutgers.edu/benefits/benefits-overview
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP

Minimum Education and Experience
  • Bachelor’s Degree in Business or Public Administration or a related discipline plus a minimum of six (6) years of progressively more responsible related professional and/or administrative experience in research administration.
  • Equivalent experience, education and/or training may be substituted for the education requirements.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Must be detail-oriented, as it applies to the financial aspects and have excellent writing, editing and analytic skills.
  • Knowledge in the analysis and reconciliation of expenses from monthly reports.
  • Experience with managing foreign research sites preferable, cultural sensitivity.
  • Excellent skills in the Microsoft Office software packages, videoconferencing packages and other programs used to collaborate and connect with domestic and international collaborators.
  • Ability to prepare and manipulate Acrobat PDF files.
  • Experience in preparing and updating databases and spreadsheets using Microsoft Excel.
  •  Demonstrated knowledge is necessary of how to accomplish superior performance in a unionized environment.
Preferred Qualifications
  • Master’s plus 4 years. 
  • Experience with NIH grant.
  • Experience involving the administrative functions and finance.
  • Outstanding human relations and leadership skills, and the ability to function in a team environment.
Equipment Utilized
Physical Demands and Work Environment
  • Lifting up to 25 lbs. 


 
Special Conditions

Posting Number 21ST2048
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Newark (RBHS)
Location Details




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