Program Administrator

Updated: about 2 months ago
Location: Cambridge, MASSACHUSETTS

28-May-2021

Harvard Law School

54211BR


Job Summary

The Harvard Immigration and Refugee Clinical Program (HIRCP) advocates for immigrant justice through clinical education, legal representation, litigation, and community outreach. Reporting to the Managing Attorney and Director, the Program Administrator administers the activities, policies and procedures of HIRCP and assists with day-to-day HIRCP needs. 


Job-Specific Responsibilities

As a Program Administrator, you will:  

  • Provide administrative supervision, guidance, and assistance to all HIRCP staff, students, interns, interpreters through the Language Access Program, and/or volunteers, including with the Immigration and Refugee Advocacy Clinic, Crimmigration Clinic, Harvard Representation Initiative, and HLS Immigration Project on program policies, practices and procedures.  

  • Provide and/or coordinate trainings for students, including on case management systems, case opening and closing, case tracking, intakes, and working with interpreters.  

  • Manage day-to-day operations of HIRCP, including ordering and maintaining office supplies and space, case openings and closings, making appropriate referrals, and providing statistical reports on cases and clients served. 

  • Develop, update, and maintain program policies and processes, including working with Program students and staff to maintain up-to-date and organized electronic and physical case files and systems.  

  • Handle all financial transactions for HIRCP, including payments and reimbursements, as well as development and oversight of financial data, including the annual budget and resource allocation. 

  • Serve as principal administrative contact and liaison for internal HLS departments and external vendors and constituencies, including triaging inquiries to clinics. 

  • Coordinate, plan, and execute HIRCP events in collaboration with HLS Immigration Project student leaders and other student groups. 


Basic Qualifications

Five or more years of related experience. Education beyond high school may count toward experience. 


Additional Qualifications and Skills

We are looking for people who have: 

  • Excellent organizational skills with particular ability to prioritize work in an environment with multiple and conflicting interests.  

  • Excellent interpersonal and communication skills.  

  • Ability to work independently with minimal supervision.  

  • Proven ability to deal with confidential and sensitive material/information in a professional manner and to handle information with discretion, sound judgment and attention to detail. 

  • Foreign language skills, particularly Spanish, are a plus. 

  • Prior experience working in a legal setting and with clients and students preferred. 


Additional Information

All offers to be made by HLS Human Resources. 

Be a part of excellence and leadership in legal education and scholarship at Harvard Law School. We are a community of talented people from diverse backgrounds, lived experiences, and perspectives, dedicated to advancing the cause of justice all over the world. We value our differences and our diversity as a source of strength. We are committed to developing and inspiring our students and our workforce. Whoever you are, whatever you do, however you do it, Harvard Law School is a place where you can thrive. 


Job Function

General Administration


Location

USA - MA - Cambridge


Job Code

403040 Coordinator II


Department

Harvard Immigration and Refugee Clinic (HIRC)


Union

55 - Hvd Union Cler & Tech Workers


Pre-Employment Screening

Identity


Schedule

35 hours; Monday through Friday - 9am to 5pm


EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.


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