Updated: over 2 years ago
Location: Fort Collins, COLORADO
Deadline: 09 Aug 2021
Posting Details
| Working Title | Program Administrator - Finance and Real Estate |
|---|---|
| Position Location | Fort Collins, CO 80523 |
| Classification Title | Admin Assistant III |
| Posting Number | 202100217P |
| Position Type | State Classified |
| Open Date | 07/30/2021 |
| Close Date | 08/09/2021 |
| Salary | $3,671-$4,167/Month + Full Benefits |
| Employee Benefits | Colorado State University (CSU) and the State of Colorado are committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for permanent full-time and part-time classified employees in the following University benefit areas: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ and https://hr.colostate.edu/prospective-employees/our-perks/ . |
| Full/Part Time | Full-time |
| State Classified Hourly | No |
| Overtime Eligible | |
| Description of Work Unit | The College of Business at Colorado State University is an AACSB-accredited business school that enrolls more than 5,000 undergraduate and graduate students in on-campus and online programs annually. We are a top-ranked business school whose Online MBA program is #1 in Colorado and #10 in the nation, with a worldwide alumni base of 34,000 and growing. Our 8 centers of excellence connect students with industry experts, offering opportunities to expand their networks and engage in experiential learning. We are a purpose-driven community consistently seeking to achieve our mission of transforming lives and improving the world around us through business education, scholarly research and community engagement. Our vision is to build a nationally recognized College that provides access to an exceptional business education to all those who want to learn, excels in research that advances our understanding of the world and leverages the power of business to make our world a better place. This work unit supports the work and responsibilities of the Department of Finance and Real Estate in the College of Business. The Unit Provides proactive oversight of the University’s land grant teaching, research, service and outreach activities as related to the Department. At the graduate level, the Unit offers a specialized Master of Finance degree and an applied finance certificate. The Unit also provides teaching and staffing functions for courses in finance, financial planning, real estate, business law and economics across the multiple graduate levels business programs including the Global Social and Sustainable Enterprise MBA, Early Career MBA, Executive MBA, Online Professional MBA, and Professional MBA. At the undergraduate level the Unit has a complex range of offerings including a concentration in finance (over 600 students) with options in real estate, corporate finance and investments; a concentration in financial planning; a concentration in real estate; and a minor in real estate. The Unit also staffs all courses in finance, real estate, business law and economics for delivery in the Business Minor (approximately 2,000 students). The Unit is responsible for advisory boards in finance and real estate, as well as in coordinating with the activities of the Everitt Real Estate Center that is also housed in the Department. Join our College community in Fort Collins, Colorado, to see how you can use business to create a better world. |
| Position Summary | This position serves as a program administrator with extensive office management responsibilities for the department, with a heightened focus on the following programs and activities: (1) BSBA-Finance, (2) Graduate Certificate in Applied Finance, (3) external outreach program development and maintenance, (4) development and maintenance of the budgeting and financial accounting and analysis, including forecasting and implementation, for the various programs and activities, (5) development and maintenance of dashboards for critical success factors, (6) event planning, budgeting and oversight for expanded program of external outreach to benefit our constituents (e.g., Finance Advisory Board, Everitt Real Estate Center, Career Panel, faculty seminar series, regular student trips in finance, financial planning (new concentration), and real estate, and (7) development and maintenance of our digital presence for the department and our various programs. This position provides professional technical and administrative support to (1) the Department Chair by executing a high level of program responsibilities in working closely in strategic planning and departmental administration, and (2) to departmental Tenure-Track Faculty, Special Appointment faculty, and Temporary faculty. Given the need to serve in an office manager role, this position requires the application of experienced management judgment, independent decision making, and prioritizing and expediting work. |
| Minimum Qualifications |
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| Substitutions | Appropriate education will substitute for the required experience on a year-for-year basis. Please note: Official or Unofficial transcripts are required to meet this substitution (uploaded at time of application). |
| Preferred Qualifications | The highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position:
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Essential Job Duties
| Job Duty Category | Fiscal, Accounting and Program Management |
|---|---|
| Duty/Responsibility | This position is responsible for development, oversight and management of the Finance and Real Estate Department BSBA-Finance, BSBA-Financial Planning, BSBA-Real Estate, MFin, and the Applied Finance Certificate program budgets. Responsible for oversight and management of sponsored research grant budgets, corporate grant budgets, foundation and scholarship accounts. This position is critical to relieving the department chair of the technical budget details associated with varied programs and activities of the department. •Estimates budget needs, prepares budget and budget-related documents, takes actions to ensure that the department / programs do not exceed budget limits, oversees compliance with the appropriate budget guidelines, and highlights areas of budget concern and possible solutions for review by the department chair. •Propose and develop methods for accumulating data on CSIs. •Develop and maintain department dashboard indicators for strategic plan and AACSB-accreditation tracking purposes. •Prepare documentation for summer funding for faculty teaching and research •Develop a program of external relation activities, including the budget for such activities. •Oversee the implementation and maintenance of digital media presence. •Monitor department P-card holder purchases to assure compliance with P-card regulations, determine and reallocate expenditures to appropriate accounts and maintain records of activities for audit purposes. Prepare authorized business function forms. •Manage budgets and accounts by reviewing all documents to verify funding, coding, signatures, availability of funds, and proper application of regulations. •Initiate necessary changes and adjustments to funds by taking proper action in Kuali financial system to correct any errors. •Prepare the appropriated Kuali documents such as budget adjustments, general error correction, distribution of income, transfer of funds, etc. to record the transactions. |
| Percentage Of Time | 51 |
| Job Duty Category | Office Management Work to Support the Department Chair, Department Faculty, and Department Programs and Activities (includes management of administrative operations) |
|---|---|
| Duty/Responsibility | This position serves as the office manager to the department chair for administrative, technical, financial, and external outreach functions of the Finance and Real Estate Department’s activities and programs. This position is responsible to provide leadership and management with regard to all departmental program operations in collaboration with the Department Chair. •Use Microsoft Work, Excel, Power Point, and Web Software and applications to perform management and technical activities. •Oversee the implementation and maintenance of digital presence. •Use Advance to generate reports for appropriate correspondence with external constituents •Prepare travel arrangements and related reimbursements for faculty, visitors, and other relevant constituents. •Serve as the primary initial contact for internal and external stakeholders. Welcome and assist visitors, answer telephone to include obtaining and providing information. •Facilitate responses on the Chair’s behalf to internal and external constituents with accuracy and timeliness to achieve maximum efficiency. •Assist in maintaining the Department and Chair’s calendars. •Keep records on critical success indicators pertaining to AACSB accreditation and other curriculum needs as required and develop presentations on these indicators for use by the Department Chair. •Organize complex and confidential work assignments (such as faculty recruiting, promotion and tenure process documents) to include managing and coordinating the flow of confidential and time-sensitive documents. •Work with faculty to make decisions related to course scheduling, textbook orders and exam scheduling. •Determine classroom needs and notify facilities personnel of such needs. •Serve as liaison for faculty problems with new office set up, telephones, email, voicemail, computer, copier and furniture needs. •Work with relevant departments (such as Everitt Real Estate Center, COB Development and the Career Management Center) to plan, schedule, and host department activities with external and other stakeholders. These events include advisory board meetings, alumni events, firm recruiting events, guest speakers, student orientation and other events. •Update and Maintain Position Desk Manual. •Maintain full and part-time faculty personnel files including annual review documentation. •Prepare and process paperwork for hiring and paying part-time faculty. •Prepare and process paperwork for hiring and paying student hourly employees. •Make hiring decisions related to student hourly employees •Supervise and develop student workers, including department Graduate Student Assistants. This includes performance evaluations, coaching, mentoring, assisting with issues/concerns, and ensuring these employees are following procedures and guidelines. •Responsible for Women in Finance Event including: Secure and network with keynote speakers, coordinate all logistical specifics of the event (ie AV, food, centerpieces, name tags, volunteer coordination etc), host and emcee the event, recruit students via email campaign and presence at HS recruiting event, RAMS Welcome and COB Welcome, spoke at BUS 100 and worked with UG office + CMC |
| Percentage Of Time | 44 |
| Job Duty Category | Master of Finance Admissions and Advising |
|---|---|
| Duty/Responsibility | •Assist the MFin Director to facilitate graduate student admissions and advising process. •Regular email exchanges with potential recruits and existing students to answer questions about the program •Communicate with students regarding social gatherings hosted by dept, monthly informational mtgs outside of MFIN program •Inform students about registrations, which classes to take, register to graduate etc. •Regular audit of cohort in U-Achieve program to ensure the classes students take are accurately reflected in their transcripts and count towards MFIN program credits; work with grad school for discrepancies •Provide overrides for students |
| Percentage Of Time | 5 |
| Special Instructions to Applicants | <b>APPLICATION INSTRUCTIONS AND INFORMATION</b> * Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the <i>Work Experience</i> section on the application. Human Resources must be able to evaluate your experience based on this information. * Clearly outline dates of employment and hours worked per week for each employment experience listed in the <i>Work Experience</i> section of the Application so that Human Resources can calculate full-time work experience. Please note: Part-time experience will be calculated to determine the full-time equivalent. * <b>The <i>Work Experience</i> is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.</b><br> <b>INCOMPLETE APPLICATIONS</b> * If an Application is considered “Incomplete”, the Application will be removed from consideration for the position. ** An Application is incomplete if no current/ previous employment is included in the <i>Work Experience</i> section of the Application. ** An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the <i>Work Experience</i> section of the Application. ** Positions requiring a degree or if using education as a substitution for work experience (e.g.: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.<br> <b>RESUMES</b> * When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening. * Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials. <br> **Please see the <i>Required Documents</i> section of the posting. <b>NOTES</b> * Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason. * The selection process for State Classified positions may include an exam(s) and interview(s) which <b>require</b> candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense. * <b>All status updates for this position will be sent via email from [email protected] , OR the Employment Consultant facilitating the search process. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications.</b><br> * Pertinent updates to your Application status can be obtained by logging into your application account at https://jobs.colostate.edu <b>Equity, Diversity, and Inclusion at Colorado State University</b> The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. Colorado State University is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources – Employment Office, at [email protected] or call (970) 491- MyHR(6947). <b>DEPARTMENT CONTACT INFORMATION</b> * Please check the Help link online at https://jobs.colostate.edu/help/ for assistance on your application or for answers to Frequently Asked Questions. * All other inquiries should be directed to the Colorado State University Human Resources Office (970) 491- MyHR(6947). |
|---|---|
| Conditions of Employment | Pre-employment Criminal Background Check (required for new hires) |
| EEO Statement | Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services. The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, [email protected] . The Section 504 and ADA Coordinator is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836. |
| Background Check Policy Statement | Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so. |
| Employment and Appeal Rights | If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb . A standard appeal form is available at: www.colorado.gov/spb . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. |
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