Program Administrator - Center for the Enhancement of Learning and Teaching

Details

Posted: 02-Apr-24

Location: Somerville, Massachusetts

Salary: Open

Categories:

Staff/Administrative

Internal Number: 20339

Overview

The Center for the Enhancement of Learning and Teaching (CELT), a division of the Office of the Provost, invites applications for the position of Program Administrator. The Office of the Provost oversees the University’s education, research, faculty affairs, innovation, diversity, equity, inclusion, justice, and accessibility operations. This position is an excellent opportunity for a professional to contribute to a dynamic, well-supported, and seasoned teaching center.

 

CELT works across all Tufts campuses and schools. The Center’s mission (http://provost.tufts.edu/celt/ ) is to collaborate with faculty, departments, and schools across Tufts to advance a culture of learner-centered, critically reflective teaching and leadership rooted in evidence and equity. We aspire to influence and advance the Tufts educational mission by creating an environment that nurtures faculty growth, values the student as a whole person, and promotes innovative and equitable learner-centered practices. We practice these same values in our everyday work and interactions at the Center.

 

The Center is supported and guided by an enthusiastic and dedicated cross-school advisory board, and CELT has been recognized through the Tufts Champion of Collaboration Award for “successfully building diverse and productive relationships across and beyond the University.”

 

The Center is located on the Medford campus, and the person in this role will be an important part of a dynamic, collaborative, and supportive team that works to develop programming to support ongoing teaching improvement and innovation.

What You'll Do

The Program Administrator is a critical player in every detail of the daily operations of the Center, providing advanced support and coordination for the Center staff. The Program Administrator:

• Oversees management of logistics for both virtual and in-person meetings and events including event promotion, registration processes, attendance tracking, travel and arrangements for speakers, room booking, food orders, and facilities set up.
• Assists in the design and layout of publications, newsletters, and messaging including proofreading, editing, and drafting communications materials and maintaining the Center’s website.
• Monitors the Center’s budgets and works with the Director on budget forecasting, posts expenses and payroll, reconciles travel expenses, tracks and enters staff time off in the Tufts systems.
• Proactively initiates program development with staff
• Triages email inquiries, schedules meetings, takes meeting notes for follow-up and maintains a central calendar for the department.
• Organizes and maintains files and databases, tracks faculty engagement in the Center’s database (Airtable) and produces reports.
• Orders supplies and communicates with building managers and facilities as needed for repairs.
• May supervise temporary employees or graduate student workers.

What We're Looking For
Basic Requirements:

• Experience typically acquired by a Bachelor’s degree or an Associate’s degree and a minimum of 3 years of related professional experience.
• Demonstrated ability to manage multiple projects and programs with attention to detail, plan and meet deadlines, develop and maintain record-keeping systems and procedures
• Knowledge of basic finance, accounting, budgeting.
• Comfort with budget management and willingness to learn Tufts payroll and employee service systems.
• Effective oral, written, and communication skills.
• Strong interpersonal skills.
• Ability to coordinate programming (events, conferences) with multiple partners and work as part of a collaborative team.
• Ability to learn a range of technologies, including communication technology - including maintaining our website, creating marketing emails, Google & Microsoft Office suites and Data management entry, and generating reports (AirTable).

Preferred Qualifications:

• Previous experience in event management.
• Prior experience in website maintenance and design.
• Experience with the design and production of promotional materials.
• Experience with Tufts-supported software programs, including Google Documents, Sheets, Forms; Microsoft Word, Excel, PowerPoint, Canvas, and/ or Qualtrics.

Special Work Schedule Requirements:

• The Program Administrator’s position is a full-time hybrid position expected to work on campus 3 days each week, with additional days as needed to support programming.

Pay Range
Minimum $52,600.00, Midpoint $65,750.00, Maximum $78,900.00
 
Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.

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About Tufts University
This is Tufts. Tufts is a student-centered research university with a constellation of world-class schools encompassing undergraduate, graduate, professional, and lifelong learning programs. Across the university, students satisfy their intellectual curiosity, jump-start rewarding careers, and unlock bright, promising futures. Through rigorous academics, groundbreaking research, and a commitment to civic engagement and leadership, our community of students, faculty, and staff collaborate across four Massachusetts campuses to build a brighter world (Medford/Somerville, Grafton, Boston-Chinatown, and Boston-Fenway). Our employees light the way. Tufts develops innovative solutions for the most complex global challenges of our time through teaching, research, and an unparalleled investment in civic engagement. In administration and operations, in dining centers and in labs, every employee plays a role in our mission for a better, brighter world. At Tufts, the work you do matters. So do you. Enjoy flexible and remote opportunities, innovative benefits, and an inclusive, welcoming, collaborative culture that supports you. Develop your skills. Take classes. Advance your career. ...Do work that makes you proud in a community you love. All while taking great care of yourself and the people who matter most. We’re all in on creating an anti-racist culture of belonging. Across Tufts, we’ve deepened our commitment to making the university a truly inclusive place. Where every member of our community contributes and feels like they belong. Where diverse perspectives are seen as our strength, and great ideas are always heard. In offices, labs, classrooms, and beyond, we’re doing this work together, knowing it is the foundation of our mission to create a brighter world. An innovative university needs resourceful people who make things happen. Here, collaboration isn’t just a buzzword, colleagues actually care, and community means everything. Sound appealing? Come join us. Choose a campus and find the role that fits you. Tufts University is an Equal Opportunity/Affirmative Action Employer. We are committed to increasing the diversity of our faculty and staff and fostering their success when hired. Members of underrepresented groups are welcome and strongly encouraged to apply. See the University’s Non-Discrimination statement and policy here https://oeo.tufts.edu/policies-procedures/non-discrimination/. If you are an applicant with a disability who is unable to use our online tools to search and apply for jobs, please contact us by calling the Office of Equal Opportunity (OEO) at 617-627-3298 or at [email protected]. Applicants can learn more about requesting reasonable accommodations at https://oeo.tufts.edu/
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