Production and Design Coordinator

Department
 

Press Journals Production

About the Department
 

The University of Chicago Press Journals Division publishes more than 80 scholarly publications that cover a wide range of disciplines, from the humanities and the social sciences to the life and physical sciences. We are the largest university press in North America, with more than 120 years in the publishing industry. The Journals Division Marketing department is comprised of six staff members that collaborate closely with researchers and Press staff to advance the reach and conversation of scholarship published by the University of Chicago Press.

Job Summary
 

Coordinates design, print, and electronic production by performing the following duties: updating and scheduling cover designs, processing incoming manuscripts and routing them to outside vendors or internal departments; processing and sizing graphic files in Photoshop; monitoring production schedules to help ensure that deadlines are met; processing and approving invoices to be paid, and resolving manufacturing problems.

Responsibilities

• Oversees the publication process of print, electronic, and e-book editions for up to 15 scholarly journals with varying frequency dates.
• Updates the cover design for over 65 rotating covers. This includes working with an image provided, choosing colors that work with the overall design, and proofing concepts to the editorial office and the Production and Operations Manager.
• Works on special design projects for the department as needed, such as special issue designs or creating commemorative logos and banners.
• Maintains production schedules and procedures for each title in their portfolio, and monitors overall journal quality and timeliness.
• Processes graphic files for publication using Photoshop; slight retouching as necessary to balance for optimal print quality. Assists other production controllers with complicated graphics.
• Works closely with editorial offices, authors, outside print/typesetting vendors, and various internal departments to achieve a smooth workflow for each individual issue.
• Participates in additional short- and long-term projects as required by the department.
• Contributes to weekly meetings and special departmental discussions. Offers suggestions to streamline and improve processes.
• Supports production, from the edited manuscripts through final publication, using considerable on-the-job experience.
• Assists in efficient workflow procedures with minimal supervision. Acts as an informal resource for associates with less experience.
• Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

---
Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Education:

• Bachelor’s degree.

Experience:

• At least 2 years experience in a publishing, production, or design role.
• Background with design and typography concepts.
• Working knowledge managing multiple projects in a deadline-driven environment.

Technical Skills or Knowledge:

• Proficiency with Adobe Creative Suite, specifically InDesign, Photoshop, and Illustrator. Excel, Word, Acrobat Professional, and basic HTML.
• Understanding of design principles and typography.
• Familiarity with Microsoft Office Suite.

Preferred Competencies

• Effective verbal and written communication skills.
• Excellent interpersonal skills in relating to peers and supervisors.
• Basic understanding of design principles and typography.
• Work creatively within limited budgets.
• Work cordially and effectively with managers, peers, and vendors to ensure publication schedules are met.
• Manage multiple tasks in fast-paced environment; flexibility to deal with last-minute changes on projects.
• Interested in learning about and applying new technologies as needed.
• Customer service skills.
• Attention to detail.
• Organizational skills.

Working Conditions

• Some domestic travel.

Application Documents

• Resume/CV (required)
• Cover Letter (required)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Communications

Role Impact
 

Individual Contributor

FLSA Status
 

Non-Exempt

Pay Frequency
 

Biweekly

Scheduled Weekly Hours
 

37.5

Benefits Eligible
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

Applicant Inquiry Form. <span>Applicant Inquiry Form</span> The University of Chicago is an Affirmative Action/ Equal Opportunity /Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Department
 

Press Journals Production

About the Department
 

The University of Chicago Press Journals Division publishes more than 80 scholarly publications that cover a wide range of disciplines, from the humanities and the social sciences to the life and physical sciences. We are the largest university press in North America, with more than 120 years in the publishing industry. The Journals Division Marketing department is comprised of six staff members that collaborate closely with researchers and Press staff to advance the reach and conversation of scholarship published by the University of Chicago Press.

Job Summary
 

Coordinates design, print, and electronic production by performing the following duties: updating and scheduling cover designs, processing incoming manuscripts and routing them to outside vendors or internal departments; processing and sizing graphic files in Photoshop; monitoring production schedules to help ensure that deadlines are met; processing and approving invoices to be paid, and resolving manufacturing problems.

Responsibilities

• Oversees the publication process of print, electronic, and e-book editions for up to 15 scholarly journals with varying frequency dates.
• Updates the cover design for over 65 rotating covers. This includes working with an image provided, choosing colors that work with the overall design, and proofing concepts to the editorial office and the Production and Operations Manager.
• Works on special design projects for the department as needed, such as special issue designs or creating commemorative logos and banners.
• Maintains production schedules and procedures for each title in their portfolio, and monitors overall journal quality and timeliness.
• Processes graphic files for publication using Photoshop; slight retouching as necessary to balance for optimal print quality. Assists other production controllers with complicated graphics.
• Works closely with editorial offices, authors, outside print/typesetting vendors, and various internal departments to achieve a smooth workflow for each individual issue.
• Participates in additional short- and long-term projects as required by the department.
• Contributes to weekly meetings and special departmental discussions. Offers suggestions to streamline and improve processes.
• Supports production, from the edited manuscripts through final publication, using considerable on-the-job experience.
• Assists in efficient workflow procedures with minimal supervision. Acts as an informal resource for associates with less experience.
• Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

---
Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Education:

• Bachelor’s degree.

Experience:

• At least 2 years experience in a publishing, production, or design role.
• Background with design and typography concepts.
• Working knowledge managing multiple projects in a deadline-driven environment.

Technical Skills or Knowledge:

• Proficiency with Adobe Creative Suite, specifically InDesign, Photoshop, and Illustrator. Excel, Word, Acrobat Professional, and basic HTML.
• Understanding of design principles and typography.
• Familiarity with Microsoft Office Suite.

Preferred Competencies

• Effective verbal and written communication skills.
• Excellent interpersonal skills in relating to peers and supervisors.
• Basic understanding of design principles and typography.
• Work creatively within limited budgets.
• Work cordially and effectively with managers, peers, and vendors to ensure publication schedules are met.
• Manage multiple tasks in fast-paced environment; flexibility to deal with last-minute changes on projects.
• Interested in learning about and applying new technologies as needed.
• Customer service skills.
• Attention to detail.
• Organizational skills.

Working Conditions

• Some domestic travel.

Application Documents

• Resume/CV (required)
• Cover Letter (required)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Communications

Role Impact
 

Individual Contributor

FLSA Status
 

Non-Exempt

Pay Frequency
 

Biweekly

Scheduled Weekly Hours
 

37.5

Benefits Eligible
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

Applicant Inquiry Form. <span>Applicant Inquiry Form</span> The University of Chicago is an Affirmative Action/ Equal Opportunity /Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.