Procurement Contracts Specialist

101912BR

Campus: Tempe

Procurement Contracts Spec

Job Description

Under general direction, prepares, reviews, monitors contracts for the acquisition of goods and services to ensure compliance with ABOR, university, federal, state, and local laws, regulations, federal standards and requirements.

Job Family

Procurement & Stores

Department Name

SCM PUR Sourcing

Full-Time/Part-Time

Full-Time

VP Code

EVP BUSINESS & FINANCE

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$55,000 - $60,000 per year DOE

Essential Duties

• Reviews non-complex contractual terms and conditions, to ensure compliance with Arizona Board of Regents (ABOR), university policy, local, state, and federal standards, regulations, and requirements.
• Reviews proposed, revised and current contracts for risk management, insurance, and indemnifications issues to ensure adherence with contract requirements.
• Maintain and update procurement contract database to include but is not limited to: vendor name; contract term; expirations; pricing; general contract terms and conditions.
• Works with procurement management and suppliers to resolve purchase order conflict in reference to terms and conditions.
• Assists with the delivery of in-house training to promote participation and understanding of the contract process.
• Assist with the preparation of correspondence and documents as needed.
• Other duties as assigned.

Minimum Qualifications

Bachelor’s degree in Business Administration, Contract Administration, Procurement/Supply Chain Management or related field AND two (2) years of procurement, contract management/administration experience, OR, six (6) years of procurement, contract management/administration experience, OR, any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Knowledge of procurement principles and practices
• Knowledge of contract law
• Knowledge of Arizona Board of Regents (ABOR), University, State and Federal standards, regulations and guidelines
• Knowledge of contract terminology, writing and administration.
• Knowledge of the practices and methods of contract review and techniques of file/record maintenance and control.
• Skill in designing presentation materials.
• Evidence of effective communication.
• Ability to manage multiple priorities in a fast paced deadline driven environment.
• Ability to interface with diverse client groups with an emphasis on customer service.
• Ability to communicate both internally and externally across all management levels and build sustaining relationships.
• Ability to build and maintain effective business relationships with suppliers.
• Ability to stimulate changes in individual, institutional, and corporate behaviors to create a more sustainable environment.
• Ability to lead by example in communicating, participating and encouraging support of the institution’s sustainability programs.
  

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work.
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate verbally, read, write, see and hear to perform essential functions.

Department Statement

Arizona State University's Procurement Department has a national reputation for excellence in higher education and has been awarded the Achievement of Excellence in Procurement Award by the National Procurement Institute for 12 years in a row. ASU's Purchasing and Business Services unit assists the University in procurement of goods and services for instruction, research and operations. We are committed to exceptional customer service in order to provide innovative, sustainable and cost savings solutions in the procurement of goods and services for the University.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Applicant must be eligible to work in the United States; ASU will not be a sponsor for this position. 

Only electronic applications are accepted for this position.