Procurement and Travel Assistant

Procurement and Travel Assistant
Job Number
Full/Part Time
Schedule
Salary
31463622 Full Time 8AM - 5PM $56,982 - $81,683
Position Information

Under the general direction of the Deputy Financial Administrative Officer, the Purchasing and Travel Assistant provides procurement, travel, reimbursement, and administrative support to the School of Education (SOE) and School of Public Policy (SPP) as a member of the Business Operations shared services team. The incumbent processes procurement, travel and reimbursement transactions incompliance with all UCR and UC policies and procedures as well as in compliance with funding restrictions. The incumbent consults with SOE and SPP financial and contracts and grants analysts to ensure all transactions are appropriate and allowable for fund sources. The incumbent provides guidance to student assistants or other staff members in the areas of travel and procurement.

The full salary range for the Procurement and Travel Assistant is $27.29 - $39.12 per hour. However, the expected pay scale for this position is up to $35.79 per hour. This position is eligible for hybrid work. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.”

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a university employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Education
Education Requirements
Degree
Requirement
Minimum of 5 Years of related experience, or an equivalent combination of education and experience (e.g. AA+3, BA+1) Required
Experience
Special Conditions
Special Condition
Requirement
Must be available during fiscal year closing held annually in June. Required
Minimum Requirements

Skill to independently draft letters and memos for signature or review by supervisor/manager, using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills.
Ability to create and maintain file systems for requests, in progress, pending and completed orders, including related documentation.
Understanding of rights and responsibilities of buyers and sellers.
Skill in interacting diplomatically with the public in a high volume, continuous public contact setting.
Skill in listening, anticipating, and responding to the needs of customers to achieve excellent customer service measured by outcomes rather than activities.
Demonstrated experience in accessing and retrieving data from financial systems using PC-based software (Microsoft Word, Excel, etc.)
Ability to interpret, apply and explain policies, procedures, rules and regulations related to purchasing and accounting.
Skill in identifying the customer's perspective and maintaining a commitment to excellence in customer service.
Skill in organizing tasks, documents and materials with efficiency and accuracy.
Skill in coordinating administrative activities by determining the time, place and sequence of actions to be taken.
Skill in accurate record keeping with strict attention to detail.
Skill in understanding and interpreting the department's policies and procedures to customers.
Skill to independently draft correspondence pertaining to the operations, policies, and procedures of the functional area.
Ability to research and analyze information to formulate/implement solutions and resolve discrepancies.
Skill in communicating effectively and professionally using tact and diplomacy.
Skill in computing ratios, rates, and percentages.
Experience costing out goods/services. Ability to work with vendors to obtain price quotes, place orders, and coordinate return/exchange of damaged/incorrect goods.
Ability to interact effectively with department staff as well as campus and outside community.
Demonstrated comprehensive understanding of accounting (accounts payables, invoicing, memo-lien, encumbrance, etc.)
Ability to work effectively as an individual, a team member, and with diverse groups.
Experience within a customer service oriented environment responding to and meeting/exceeding the needs of the customer.
Demonstrated experience with purchasing fundamentals, practice, and law in a professional office.
Administrative experience in an office environment providing administrative support for staff and/or faculty.

Preferred Qualifications

Familiarity with the UCR Bookstore, Library and other service departments' requirements (recharge processing).

Knowledge of the applicable UCR and UC policies and procedures governing areas related to the responsibilities of the job.

Demonstrated experience with Oracle Financials and/or Concur Travel and Expense.

Experience using UCR on-line Purchasing and Travel programs.

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
  


• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
  


• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
  


• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
  


• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
  


• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
  

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details