Processing Archivist

Beinecke Library - Archival Description

86981BR

University Job Title

Librarian, Archivist

Bargaining Unit

None - Not included in the union (Yale Union Group)

Compensation Grade

library

Compensation Grade Profile

(LIB)

Wage Ranges

Click here to see our Wage Ranges

Searchable Job Family

Library

Total # of hours to be worked:

37.5

Work Week

Standard (M-F equal number of hours per day)

Work Location

Central Campus

Worksite Address

344 Winchester Avenue
New Haven, CT 06511

Position Focus:

The Beinecke Rare Book and Manuscript Library (BRBL) at Yale University seeks two collaborative archivists to join the Archival Description Unit of Special Collections Technical Services (SCTS). The Archival Description Unit supports the robust acquisitions, stewardship, and use of the Beinecke Rare Book and Manuscript Library and Yale Library special collections and is responsible for description to various levels of archival collections in a variety of languages and formats.

Reporting to the Archivist Supervisor (Team Lead), the Archivist works collaboratively across the organization and contributes to the mission and goals of the Beinecke Rare Book and Manuscript Library, Yale University Library, and Yale. Essential duties of the position includes: Examines files relating to the provenance of collections, reviews pertinent historical literature, and analyzes material to determine content and the appropriate level and type of arrangement and description as well as develops plans for accomplishing the work, including estimates of necessary resources, for recently acquired and backlog collections. Arranges and describes archival material in accordance with established standards and best practices, at an appropriate level of detail and effort, and in a timely manner. Screens for potentially sensitive material; removes extraneous material; recommends appropriate preservation and conservation procedures; and may coordinate reformatting of material for preservation and access. Creates, manipulates, and enhances descriptive, administrative, and technical metadata for collections, according to national and departmental standards, using a variety of applications including ArchivesSpace, library management systems, and MS Office. Works independently with varied user groups in a complex organization, and functions collaboratively in a team environment. May participate in reference, instruction, and outreach programs. Participates in the formulation and documentation of unit and departmental policies and procedures. May train and supervise staff and student assistants. Makes recommendations on personnel selection and staffing requirements as well as equipment and supply needs. Participates in library-wide planning and committee work as appropriate. Contributes to the advancement of the archival profession and/or professional or scholarly knowledge relevant to the job.

DEIA Commitment in Recruitment: Yale University Library serves a diverse staff, campus, local, and global community and is deeply committed to advancing its goals for equity, inclusion, and accessibility. This commitment is reflected in our mission, strategic directions, staff values, initiatives, and scholarly activity. To support our goals for staff recruitment, retention, and development, Yale Library invites applications from candidates who have a proven commitment or demonstrated success with supporting diversity and inclusion through their work, service, research, and/or teaching.

This position will be assigned a rank of Librarian 1 (Grade 23) to Librarian 3 (Grade 25). Librarian ranking information is available at http://bit.ly/YULRanksPromotions

The hiring managers will hold two virtual information sessions on Wednesday March 20 at 3pm ET and Tuesday March 26 at 11am ET. Interested applicants are encouraged to attend one of the sessions. Links to the info sessions can be found here: https://bit.ly/3Tbgo1s.

Essential Duties

1.  Assume a variety of responsibilities related to manuscript and archival material in all formats, including selection, appraisal, arrangement and description, preservation, and access and outreach. 2.  Work in libraries across university campuses to meet the needs of local, national, and international teaching and research communities. 3.  Assist with management of printed collections, as assigned. 4.  Assist, if necessary, with disaster recovery efforts. 5.  May perform other duties as assigned.

Required Education and Experience

1. Master’s degree from an ALA-accredited library school or equivalent accredited degree, with formal training in archival theory and practice. In selected instances, a post-graduate degree in museum studies or a related discipline in the humanities or social sciences may be substituted for a master’s degree in library science.  2. Experience arranging and describing or providing public services for manuscript and/or archival collections. 3. Experience working collaboratively and independently with varied groups within a  complex organization and rapidly changing, team environment.  4. Demonstrated knowledge of archival theory and practice may be substituted for formal training. 5. Demonstrated knowledge of current national data content and structure standards related to the archival control of collection materials.  6. Demonstrated knowledge of archival and library management systems. 7. Demonstrated job or school experience with basic preservation and conservation standards for archival and manuscript collections.  8. Demonstrated excellent oral, written, and interpersonal communications and analytical ability. 9. Demonstrated record of designing projects and bringing them to a conclusion in a timely fashion.    Yale University assigns ranks to librarian positions based on a combination of professional experience and accomplishments (see range assigned to this description as noted in the posting position title).  Librarian ranking information can be found at: http://www.library.yale.edu/about/departments/lhr/rank.html

Required Skill/Ability 1:

Demonstrated proficiency in archival appraisal, arrangement and description practices, strategies, and standards.

Required Skill/Ability 2:

Proven ability to work independently, collaboratively, and respectfully in a diverse, team environment to deliver a wide range of services.

Required Skill/Ability 3:

Proven ability to readily adapt to change. Proven ability to exercise initiative, sound judgment, creativity, and flexibility.

Required Skill/Ability 4:

Proven ability to promote and engage in Yale Library’s staff values of access, diversity, and creativity.

Preferred Education, Experience and Skills:

Reading proficiency in a non-English language.

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus