Principal Management Assistant

Rutgers University, United States

Updated: about 2 years ago
Location: New Brunswick, NEW JERSEY
Deadline: ;

Position Details
Position Information


Recruitment/Posting Title Principal Management Assistant
Job Category Staff & Executive - Administrative & Support
Department NJMS-Orthopaedics
Overview
New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. 
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. 
Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates. 
 
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. 
 
Rutgers RBHS is an anchor institution that boasts locations in Newark, New Jersey, a city of promise.
Posting Summary
Rutgers, The State University of New Jersey is seeking a motivated Principal Management Assistant for the Department of Othropaedics within the New Jersey Medical School. 
 
The Principal Management Assistant provides advanced, diversified and confidential administrative and management support within a department or executive office of the University. Exercises considerable discretion and independent judgement. Coordinates projects, correspondence, reports, and fiscal procedures for the department. Supervises administrative and secretarial support services. 
 
Among the key duties of this position are following: 
  • Updates and maintains administrative policies and procedures applicable to the department to maintain a stable, efficient and cooperative working environment. Analyzes complex information requests. Investigates and develops solutions to administrative problems, identifies and eliminates unnecessary practices. 
  • Identifies departmental staffing needs and maintains confidential personnel files and correspondence for faculty and staff. Plans and schedules the work of the department to ensure maximum effective utilization of employees, equipment and materials within budgetary requirements. 
  • Supervises the activities of the secretarial, clerical and/or professional staff. Recommends the hiring, firing, promoting, demoting, performance evaluations, transfers and/or disciplining of employees, as well as other personnel actions according to University policies and procedures. 
  • Maintains comprehensive knowledge of University and Department’s policies and procedures. 
  • Maintains time and attendance records, and coordinates schedules; conducts personnel evaluations in a timely manner. 
  • Interacts with the Department of Human Resources regarding personnel matters. 
  • Conducts research and studies on assigned matters and prepares reports with background material, providing input and support for policy decisions and formulation. 
  • Independently handles projects as assigned, such as grants management, marketing and media programs, recruitment activities, etc. 
  • Provides internal management and consultative services to professional staff, program directors and faculty, with respect to planning, developing, and carrying out proposals and objectives. 
  • Oversees and is responsible for the payment of office bills, purchase requisitions, check requests, travel reimbursement, etc. 
  • Serves as liaison between the department and administrative units such as Purchasing, Human Resources, IST, Payroll, etc. Initiates correspondence related to these functions and attends meetings, representing the department, related to the functions representing the department. 
  • Supervises the development and maintenance of the department’s recordkeeping, filing and retrieval systems. 
  • Oversees the maintenance and organization of the department’s calendar, including meetings, conferences and travel arrangements.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
FLSA Exempt
Grade 24S
Position Salary
Annual Minimum Salary 62817.000
Annual Mid Range Salary 76302.000
Annual Maximum Salary 89787.000
Standard Hours 37.50
Union Description CWA, Local 1031
Payroll Designation PeopleSoft
Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.

COVID-19 Immunization Requirement
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP

Qualifications


Minimum Education and Experience
  • Bachelor’s Degree in Business or Public Administration or a related field, plus three (3) years of progressively more responsible related professional and/or administrative experience in either the public or private sector, required. 
  • Additional related professional experience may be substituted for the degree on a year-for-year basis.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment
PHYSICAL DEMANDS: 
Standing, sitting, walking, talking and hearing and lifting equipment. No special vision requirements. Ability to exert or 
lift up to 25 lbs. 
 
WORK ENVIRONMENT: 
Office environment.
Special Conditions

Posting Details


Posting Number 21ST1178
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Newark (RBHS)
Location Details

Pre-employment Screenings


All offers of employment are contingent upon successful completion of all pre-employment screenings.



Infection Control and Safety


This position is subject to all Rutgers University policies, including TB surveillance and other infection control and safety policies. Please review the Tuberculosis Surveillance Policy for additional information.



Affirmative Action/Equal Employment Opportunity Statement


It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement



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