Principal Assistant

Available Title(s):

1113-YN_ADMINPRO - Principal Assistant

Business Title:

Principal Assistant

Employee Type:

Admin. Professional

Time Type:

Full time

Position Term:

12 Month

Position Details:

The Opportunity:

As the Principal Assistant, you will be responsible for carrying out a full range of complex and confidential administrative and managerial assignments on behalf of the Office of the Chancellor, WSU Pullman. Duties include, but are not limited to providing comprehensive administrative support; responsible for maintaining open communication and collaboration among internal and external constituents; project planning and management; research; and executing strategic goals of the office and university.
 

This position is proactive, takes initiative, is efficiently responsive, undertakes projects with little direction, and analyzes and summarizes information for projects. The work and information handled regularly requires confidentiality and the exercise of discretion.

Representative Responsibilities

Administrative Support and Office Management

• Provide high-level, confidential support to the Vice Chancellors and Campus Chief of Staff through activities such as assisting and resolving issues/inquiries, meeting minutes, following up on operational commitments, and managing appointments and electronic calendars.

• Respond to phone calls, guests, and correspondence, refer inquiries to the appropriate offices using own independent judgment and discretion, and follow up as needed.

• Support and coordinate travel-related arrangements for the Office of the Chancellor team.

• Exercise judgment to solve unusual administrative problems.

• Communicate important policy matters, action items, and correspondence necessary for the smooth and coordinated operation of the organization.

• Assist with projects involving sensitive and confidential information.

• Maintain property inventory information for the office.

• Prepare budget, personnel, and contract-related paperwork and complete appropriate Workday processes.

• Assist with various office management activities (e.g., office supplies, central travel account, departmental purchasing card reconciliation, purchase orders, etc.).

• Supervise the Chancellor’s Office student worker team.

Project Management

• Work closely with members of the Chancellor’s Office on a variety of projects and initiatives, some with campus and university-wide impact.

• Create, draft, and/or prepare executive summaries, informational materials, presentations, and/or reports; this may involve collecting data from multiple sources, and analyzing and summarizing information.

• Using discretion and independent judgment, coordinate and manage the logistics, and/or administration of events and projects.

Required Qualifications:

• A Bachelor’s degree in business administration or other relevant field and four (4) years of progressively responsible management work experience. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

• Excellent written and spoken communication skills, including professional experience in preparing correspondence, reports, and presentations.

• Experience working in an environment requiring confidentiality.

• Demonstrated ability to function well under pressure in a fast-paced environment.

• A history of meeting deadlines and providing high-quality work.

• Excellent writing and proofreading skills.

• Strong customer service skills.

Preferred Qualifications:

• Previous experience with Workday or another complex enterprise system with an HR and/or Finance module.

• Experience providing executive-level support to an individual or group of individuals.

• Demonstrated fiscal and administrative experience relating to budgeting, funding, grants, contracts, purchasing, and/or travel.

• Project management experience.

• Familiarity with WSU policies and procedures.

Additional Information:

Area/College: WSU Pullman
Department Name: Office of the Chancellor
City, State, Zip: Pullman, WA 99163
Department Link: WSU Pullman Webpage
Monthly Salary: $4,508.70 - $5,072.29 | In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position. Successful candidates typically begin up to mid-point of the salary range. For additional information, please review WSU’s Administrative Professional Compensation .  

Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For additional information, please review the detailed Summary of Benefits offered by WSU for AP staff and Total Compensation .
Overtime Eligibility: This position is overtime-eligible.
FTE: 100%
This is a permanent position.
Posting Close Date: Applicants must submit their completed application by Sunday, March 10, 2024 at 11:59 p.m.
Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34 , engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need.  A background check will not be completed until an initial determination of qualification for employment has been made.
Application Instructions: Applicants must upload the following required documents to their online application. Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible. Applicants will be requested to provide contact information for professional references within the online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

• External candidates, please upload all documents in the “Resume/CV” section of your application.

• Internal WSU candidates, please upload all documents in the “Resume/Cover Letter” section of your application.

Required Documents:

• Resume

• Cover Letter

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .