Principal Assistant

Available Title(s):

1113-YN_ADMINPRO - Principal Assistant

Business Title:

Principal Assistant

Employee Type:

Admin. Professional

Time Type:

Full time

Position Term:

12 Month

Position Details:

Summary of Duties:

The Principal Assistant is responsible for carrying out a full range of complex and confidential administrative and managerial assignments on behalf of the Chief of Staff, President, Executive Assistant to the Board of Regents, and the Board of Regents. Duties include but are not limited to: providing comprehensive administrative support; responsible for maintaining open communication and collaboration among internal and external constituents; project planning and management; research; and executing strategic goals of the office and university. This position is proactive, takes initiative, is efficiently responsive, undertakes projects with little direction, and analyzes and summarizes information for projects. The work and information handled is of a nature regularly requiring confidentiality and the exercise of discretion.

Essential Job Functions:

• 30% - Board of Regents Administrative Support

• 20% - Board of Regents Event/Meeting Support

• 45% - Support WSU System President's Office

• 5% - Other

Required Qualifications:

• Positions require a Bachelor’s degree in business administration or other relevant field AND four (4) years of progressively responsible management work experience. Any combination of relevant education and experience may be substituted for the educational requirement on a yearfor-year basis.

• Excellent written and spoken communication skills, including professional experience in preparing correspondence, reports, and presentations.

• Experience working in an environment requiring confidentiality

• Demonstrated ability to function well under pressure in a fast-paced environment

• A history of meeting deadlines and providing high-quality work

• Excellent writing and proofreading skills

• Strong customer service skills

Preferred Qualifications:

• Previous experience with Workday, PeopleAdmin or another complex enterprise system with an HR and/or Finance module

• Experience providing executive level support to an individual or group of individuals.

• Demonstrated fiscal administrative experience relating to budgeting, funding, grants, contracts, purchasing and/or travel.

• Project management experience.

• Familiarity with WSU policies and procedures.

Additional Information:

Department Name:

Office of the President
 

City, State, Zip:

Pullman, WA 99164
 

Department Link:

Office of the President

FTE: 100%

Overtime Eligibility:

Overtime eligibility will be determined based on final salary placement.
 

This is a permanent position.

Monthly Salary: $4,583 - $6,763

In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position. Successful candidates typically begin up to mid-point of the salary range. For additional information, please review WSU’s Administrative Professional Compensation .  

Benefits:

WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For additional information, please review the detailed Summary of Benefits offered by WSU for AP staff and Total Compensation .

Posting Close Date:

Applicants must submit their completed application by Sunday, March 31, 2024 at 11:59 p.m.
 

Background Check:

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34 , engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need.  A background check will not be completed until an initial determination of qualification for employment has been made.

Application Instructions:

Applicants must upload the following required documents to their online application. Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible. Applicants will be requested to provide contact information for professional references within the online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

• External candidates, please upload all documents in the “Resume/CV” section of your application.

• Internal candidates, please upload all documents in the “Resume/Cover Letter” section of your application.

Required Documents:
- Resume
- Cover Letter

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .