Principal Assistant to the Vice Chancellor for Student Affairs

Available Title(s):

1113-YN_ADMINPRO - Principal Assistant

Business Title:

Principal Assistant to the Vice Chancellor for Student Affairs

Employee Type:

Admin. Professional

Time Type:

Full time

Position Term:

12 Month

Position Details:

Summary of Duties:

Responsible to provide comprehensive and professional administrative support to support to the Vice Chancellor (VC) for Student Affairs. Serves as primary point of contact for both internal and external constituents concerning/ in matters pertaining to a variety of departmental issues, on complex, sensitive and confidential issues. May represent the VC in positions and writing requiring a high degree of tact, diplomacy, and confidentiality.
 
Exercise independent decision making, proactive, self-directed, ability to prioritize the VC workflow in a timely and accurate manner. Handles multiple incoming issues and concerns as they arise. Oversee and provide a wide range of diverse administrative duties. Manage the day-to-day office support activities, including monitoring and making budgetary recommendations.

Duties & Responsibilities Include:

• Administrative Support to the Vice Chancellor of Student Affairs: 60%
• Supervision: 10%
• Office Management: 10%
• Budget: 10%
• Information Systems Support: 5%
• Other: 5%

Required Qualifications:

A Bachelor’s degree in business administration or other relevant field and four (4) years of progressively responsible management work experience. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

Additional Requirements:

• Direct experience related to assisting an executive or department head.
• Demonstrated experience with personnel and/or office management.
• Experience in maintaining a high level of confidentiality.
• Demonstrated professional level oral and written communication skills.
• Demonstrated ability to perform tasks with a high degree of accuracy, and thoroughness.
• Highly proficient in using Microsoft Office Suite products, managing calendars, internet and email.
• Ability to work flexible hours, including evening and occasional weekends.

Preferred Qualifications:

• Demonstrated working knowledge of policies and procedures in a complex academic institution or similar complex organization.
• Experience working with the content and structure of academic departmental budgets.
• Professional working experience in a higher education environment, preferably a large University.
• Demonstrated knowledge of FERPA.
• Demonstrated ability to manage multiple priorities with varying deadlines.
• Experience with WorkDay.

Additional Information:

Area/College: WSU Spokane
Department Name: Student Affairs
City, State, Zip: Spokane, WA 99202
Department Link: https://spokane.wsu.edu/studentaffairs/

Monthly Salary: $4,508.70 - $6,763.06; commensurate with qualifications.

In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position. Successful candidates typically begin up to mid-point of the salary range. For more information regarding Administrative Professional (AP) Compensation at Washington State University (WSU), please visit the following website: https://hrs.wsu.edu/managers/classification-compensation/ap-compensation-structure/ .

WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.
For a more detailed summary of benefits offered by WSU for AP staff visit: https://hrs.wsu.edu/wp-content/uploads/2023/01/2023-Benefit-Overview-for-Faculty-and-AP.pdf . Find total compensation information here: https://hrs.wsu.edu/managers/recruitment-toolkit/total-compensation/ .

Overtime Eligibility:  Overtime Eligible
FTE: 100%
This is a Permanent position.
 

Posting Close Date: Applicants must submit their completed application by August 20, 2023 at 11:59 p.m.
 

Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need.  A background check will not be completed until an initial determination of qualification for employment has been made.

Application Instructions:

Applicants must upload the following documents to their online application. 

• Resume (required)
• Cover Letter (required)

External candidates, please upload all documents in the “Resume/CV” section of your application.  Internal candidates, please upload all documents in the “Resume/Cover Letter” section of your application.

​

Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

Applicants will be requested to provide contact information for professional references within the online application.

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .