President's Office Student Assistant

University of the Incarnate Word, United States

Updated: about 17 hours ago
Location: San Antonio, TEXAS
Job Type: PartTime
Deadline: 15 May 2027

Position Details
Position Information


Position Title President's Office Student Assistant
Academic Year 2026-2027
UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
Position Summary
The Student Assistant supports the Office of the President by performing general office tasks and hospitality for office guests. The Student Assistant reports to the Senior Advisor to the President for Communications and Operations.
Essential Functions
  • Assist with daily office tasks, including reception, hospitality and clerical support.
  • Greet guests and represent the Office of the President in a professional and friendly manner.
  • Maintain professional appearance
  • File, copy, and scan documents as needed.
  • Collect mail and deliveries and track correspondence.
  • Maintain storage room, inventory and restock items as necessary.
  • Run errands on the Broadway campus.
  • Assist with special event and meeting preparation.
  • Support vehicle maintenance management.
  • Support parking reservations for guests.
  • Ready and drive the golf cart in accordance with University and department guidelines.
  • This may include opportunities to work on special projects remotely.
  • Other duties as assigned.

Qualifications


Knowledge Skills and Abilities
  • Represent the University of the Incarnate Word professionally and proudly in every interaction in the Office of the President.
  • Communicate clearly, effectively and respectfully to staff and guests.
  • Maintain discretion and confidentiality in all matters.
  • Be punctual and manage time effectively.
  • Experience with common computer applications, including Microsoft Office Suite (Word, Excel, PowerPoint), Cardinal Apps, and select web-based programs.
  • Ability to work effectively with individuals from diverse communities and cultures.
  • Employee shall adhere to all applicable rules and regulations of the University, the Conference and the NCAA.
Required Education
Current UIW student approved and eligible to participate in the Federal Work-Study program.
Required Work Experience
None.
Preferred Qualifications
  • Previous work as a student worker, customer service representative or in a guest-facing role
  • Bilingual (English/Spanish) or Spanish proficiency.
Required Certifications, Licenses or Registrations
A valid driver’s license, driving record that is insurable by UIW insurance carrier, as required to drive for UIW, this is needed to drive golf car around campus.
Work Hours
  • Availability during normal business hours, Monday – Friday, 8 am – 5 pm during the academic year.
  • Depending on eligibility, may work up to but not exceed 20 hours per week.
  • Work schedule to be determined, based on student schedule.
Physical Demands
  • Must be able to life 20 pounds
  • Must be able to sit or stand for long periods of time.
  • Must have the ability to work at a computer for an extended period of time.
  • Must be able to regularly navigate campus to run errands.

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