Pre-Award Manager, Department of Sponsored Programs

The Sponsored Programs Department at PNW is seeking a Pre-Award Manager.  The Pre-Award Manager will work directly with faculty and staff as assigned in sponsored program proposal preparation that includes interpretation and compliance with sponsor and university guidelines, budget development and review, collaboration with other departments and institutions and review of completed proposal in preparation for submission.  Manage projects and make improvements to enhance performance of pre-award process. Hybrid work may be considered based on experience and ability to work independently.

Proposal Development:

• Partner with Principal Investigators in proposal preparation
• Analyze and interpret sponsor guidelines and make recommendations to Principal Investigators for compliance
• Create and review proposed budgets and draft budget justifications
• Audit budget information for compliance with sponsor requirements and university policy, including cost sharing
• Collaborate with other departments, institutions, and universities to resolve subcontracting issues relative to proposal submission
• Provide assistance and training to other Pre-Award Specialists as needed
   

Proposal Review:

• Review and analyze completed proposal in preparation for submission
• Assure that the proposal meets all sponsor and university guidelines
• Audit budget, budget justification, subcontract, and cost sharing documentation and reconcile discrepancies as needed
   

Pre-Award Outreach and Liaison:

• Serve as a key resource to Principal Investigators
• Interpret sponsor policies and regulation
• Assure that sponsor specific reference materials are current
• Maintain liaison relationships with sponsor officials
• Communicate and collaborate with SPS contracting and post award team to facilitate smooth transition from proposal to award
• Provide ad hoc training for pre-award process as needed for faculty and staff
   

Other: 

• Assist with development and training content for pre-award website and online/in-person sessions
• Assist with office events such as: Days of Discovery, PNW Welcome Rally, New Faculty Orientation

• Full benefits – Medical, Dental, Vision, Short Term Disability, Retirement, Life Insurance and more
• Accrue 15 days’ vacation your first year, then 22 days’ vacation your 2nd year plus rollover
• University contribution of 10% to retirement (3 year waiting period)
• University contributions to Health Savings Account –
  • Plus a chance to earn more through participating in University Wellness Initiatives
• 10 paid holidays
• Employee Wellness Programs
• Paid Parental Leave after one year of service
• Tuition remission for you, your spouse and dependent children at any Purdue campus

For more information on our excellent benefit package, please visit: https://www.pnw.edu/human-resources/benefits/
Purdue University Northwest (PNW) is a premier metropolitan university dedicated to empowering transformational change in our students and in our community. We offer two campuses serving approximately 8,800 undergraduate and graduate students. At PNW, we value academic excellence, support growth, and celebrate diversity.
PNW sits between Chicago’s skyscrapers and Lake Michigan’s sandy shores.  You can have all the perks of a world-class city just a short drive away or enjoy the natural beauty of the Indiana Dunes National Park and Lake Michigan just 15 miles away.
 

• Bachelor’s degree required; Fields related to Business, Education, or Communications preferred

• 1 year experience in business or project coordination/management, education or similar field

• Demonstrated ability to meet deadlines, strong attention to detail, and a focus on superior customer service
• Demonstrated ability to analyze, interpret and implement University policies and procedures
• Excellent communication, planning, problem-solving, analytical, project management and customer service skills
• Demonstrated ability to work independently with limited supervision
• Must be able to manage a consistent workload in a deadline driven environment
• Ability to build work relationships among a diverse workforce at all levels
• Must possess a learning orientation to changing technology impacting business processes
• Personal computer and related software skills, e.g., word processing, spreadsheets, database, data inquiry, Internet, etc.

Professional references will be verified prior to any offer of employment. Employment is contingent upon completion of successful background check along with a motor vehicle records check if applicable.

Purdue University Northwest is an EEO/AA employer fully committed to achieving a diverse workforce.  All individuals, including minorities, women, individuals with disabilities, and protected veterans are encouraged to apply.