Pre-Award Coordinator

The University of Memphis, United States

Updated: 3 days ago
Location: Memphis, TENNESSEE
Deadline: 15 May 2024

Posting Information


Posting Number SAECC3815
Advertised Title Pre-Award Coordinator
Campus Location Main Campus (Memphis, TN)
Position Number 020577
Category Staff (Hourly/Monthly)
Department College of Arts and Sciences
Minimum Position Qualifications
Bachelor’s degree in relevant area and two years of appropriate experience. Relevant experience may substitute for required education.
Special Conditions
The college is especially interested in candidates with the following:
Experience with federal funding submission processes (Research.gov, Grants.gov or a system-to-system interface).
Experience in developing grant budgets, processing documentation within designated timeframes to meet deadlines.
Excellent conceptual, writing, editing, oral, organizational, and interpersonal skills.
Experience working with teams (i.e. faculty, staff, administrators, funding agency representatives, community partner representatives, and grant writings from other institutions) on collaborative projects.
Experience with Memphis area community-based organizations.
Ability to work effectively with a diverse faculty, staff, and student body.
Work Schedule
Monday – Friday
8:00 a.m. – 4:30 p.m.
May need to work/travel beyond normal work schedule.
Posting Date 05/06/2024
Closing Date 05/15/2024
Open Until Screening Begins No
Hiring Range $57,000 - $60,000 per year
Full-Time/Part-Time Full-Time: Benefits Eligible
Working Conditions
While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel; and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand; reach with hands and arms; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
Additional Working Conditions
Special Instructions to Applicants
All applications must be submitted online at workforum.memphis.edu.
Applicants must complete all applicable sections of the online application to be considered for a position. Please upload a cover letter, resume, and reference list after completing your application, if required by the system. Required work experience is based on full time hours. Part time work experience will be prorated as listed.
Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview.
Is this posting for UofM employees only? No
Positions Supervised
Knowledge, Skills, and Abilities
Knowledge of federal funding submission processes (Fastlane, Grants.gov).
Knowledge of developing grant budgets, processing documentation within designated timeframes to meet deadlines.
Excellent conceptual, writing, editing, oral, organizational and interpersonal skills.
Ability to work with teams (i.e. faculty, staff, administrators, funding agency representatives, community partner representatives, and grant writings from other institutions) on collaborative projects.
Proficient with computer applications (Internet, Microsoft Work and Excel) and web-based applications and resources.
Ability to work effectively with a diverse faculty, staff, and student body.
Ability to assist faculty and staff in researching and analyzing internal and external reports.
Additional Position Information
Benefits of Employment (Applies to full-time, non-police employees only)





Job Duties


Duties & Responsibilities
Coordinates grant submission among community-engaged researchers and their academic and/or community collaborators, compiling resources for submission, and setting and project managing submissions/managing deadlines. Edits grant applications and prepares documents for submission to sponsors. Performs compliance checks on grant applications and makes recommendations for edits. Uploads applications into sponsor portals as appropriate.
Duties & Responsibilities
Works with faculty to create draft budgets for grant applications and revises as needed. Creates draft budget justifications/narratives; Transfers internal budgets to sponsor budget formats. Provides guidance regarding indirect cost rate in consultation with the Authorized Organizational Representative (AOR).
Duties & Responsibilities
Identifies potential collaborators within and outside of the University; attends University events that allow for collaborative relationship building such as Engaged Scholar Network, colloquia, research talks, etc. Network with other University staff such as pre-award coordinators, research development staff and others to build relationships that can facilitate knowledge of faculty throughout campus
Duties & Responsibilities
Works with faculty to increase submission activity, including tailoring research interests to solicitation requests and providing one-to-one and group-based professional development to faculty as needed. Conducts research on funding agencies, including federal, state, and foundations and creates internal grant memorandums; monitors OMB Circulars and other federal compliance guides (including attending seminars and conferences).
Duties & Responsibilities
Collaborates with faculty to ensure that subcontractors and community partners understand grant requirements, timelines and documents/forms. Serves as liaison with other institutions’ OSP and/or pre-award staff as appropriate during the planning process.
Duties & Responsibilities
Serves as a liaison to administrators and staff in the Division of Research and Innovation. Works with Principal Investigators and staff to ensure that the University grant management and submission system is well-utilized and is kept up to date. Provides regular reports on submission and award activity upon request.

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