Pre-Award Consultant

North Carolina State University, United States

Updated: 2 days ago
Location: Raleigh, NORTH CAROLINA
Deadline: ;

Posting Details
Job Posting Information


Posting Number PG193911SP
Internal Recruitment No
Working Title Pre-Award Consultant
Anticipated Hiring Range Commensurate with Experience ($60,000 - $63,000)
Work Schedule Monday - Friday, 8:00 am - 5:00 pm
Job Location Raleigh, NC
Department CALS Business Operations
About the Department
The College of Agriculture & Life Sciences Office of Research Administration (CALS ORA) is the service unit at NCSU, College of Agriculture & Life Sciences responsible for the oversight of externally sponsored programs. CALS ORA provides complete cradle-to-grave sponsored program administration and support including: a) identifying funding sources, b) assisting faculty with proposal development, c) monitoring/overseeing the responsible management of sponsored projects and d) ensuring university compliance with contract/grant fiscal and regulatory requirements. CALS ORA is the administrative unit responsible for ensuring the college remains in compliance with federal and state policies pertaining to research. CALS ORA is accountable and responsible for all externally sponsored grants and contracts, within the college. CALS ORA accepts funds provided to the college and is accountable for their legal compliance with sponsor (federal, state, local, and private sources) regulations and policies. CALS ORA is the contact point for federal and state audits, both fiscal and programmatic, on contracts and grants awarded in/to the college. This service office is designed to serve all faculty and staff needs for externally funded projects and programs.
The College of Agriculture & Life Sciences Office of Research Administration (CALS ORA) is committed to providing efficient and effective service to the faculty and staff throughout the college in support of the research enterprise. As part of a unit with three primary missions – proposal development and review, regulatory compliance, and fiscal compliance – CALS ORA provides services and support to ensure faculty have the resources and encouragement necessary to successfully submit proposals to a variety of federal, industry, foundation and commodity sponsors. CALS ORA remained centralized for staff reporting purposes and in-service delivery, with the needed resources deployed to specific units.
Essential Job Duties
The Pre-Award Consultant has the authority to make decisions and take actions independently, such as contacting sponsors for proposal clarification or providing materials after submission but before receiving an award, such as revised budgets or approval letters from Institutional Review Boards (IRB) or Institutional Animal Care and Use Committees (IACUC). They collaborate with CALS Business Liaisons and Department Business Coordinators to support Principal Investigators (PIs), university administrative units, sponsors, departments, and deans.
Their role is vital in interpreting both agency and university requirements related to proposals and policies/practices for departments, as well as providing assistance in obtaining updated information on funding volume, reporting timelines, fiscal matters, and compliance with regulatory requirements. They have the authority to oversee a group of department faculty and set deadlines to ensure proposals are submitted promptly through university and sponsor systems.
They generate reports for the Pre-Award Manager, CALS ORA Director, deans, department heads, and PIs to assess activity and proposal success rates. They aid faculty in creating budgets and justifications, interpreting proposal announcements, and navigating university and sponsor-specific submission systems. The individual is expected to independently manage the sponsored program portfolio for their assigned areas.
You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition (https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.
Other Responsibilities
  • Represents the departments and the College at University meetings.
  • Takes an active role in professional organizations to enhance resources and the visibility and reputation of the University.

Qualifications


Minimum Experience/Education
Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience.
 
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
  • Knowledge of internal, state, foundation and federal proposal submission systems (examples include, but are not limited to, PINS, RADAR, Fastlane, eRA Commons, Grants.gov, etc.).
  • Ability to administer and/or manage a program with established guidelines and standards.
  • Ability to make decisions independently, assess project needs, exercise judgment, discretion and initiative in development and interpretation of a wide range of administrative policies and procedures.
  • Ability to work as a team as well as independently. Outstanding communication skills are vital.
  • Ability to establish and maintain effective working relationships with department personnel, University and governmental officials, sponsors and the general public.
  • Ability to provide outstanding customer service.
  • Strong knowledge of business administration and accounting practices, budgeting and forecasting.
  • Must be highly organized and flexible in managing workload.
Preferred Qualifications
  • Experience working with grants at a large public institution.
  • Ability to interpret and analyze proposal/grant requirements and plan strategically for submission of proposals.
  • Knowledge of Uniform Guidance.
Required License or Certification
N/A
Valid NC Driver's License required No
Commercial Driver's License Required? No

Recruitment Dates and Special Instructions


Job Open Date 03/27/2024
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 04/03/2024
Notice to Applicants
Please note that the work history on your resume must also be included in your application.
Special Instructions
Please attach a resume, cover letter, and the contact information for at least three professional references.

Position Details


Position Number 00100289
Position Type SHRA
Position Classification Band Title University Program Specialist
Position Classification Band Level Journey
Position Classification Salary Range $ 36,381 - $ 91,526
Salary Grade Equivalency GN11
Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.00
Appointment 12 Month Recurring
Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events Non Mandatory - Emergency Event
Time Limited Position No
Time-Limited Appointment Length (if applicable)
Department Id 110305 - CALS Business Operations
AA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected] .
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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