Postdoctoral Research Associate (Stuttgart, Arkansas) - Arts & Sciences

Position Summary
Coordinates Clinical trials budget and billings programs. Reviews clinical trial protocols to determine the cost of executing the protocol. Using established parameters negotiates budgets with vendors. Coordinates with numerous departments to establish study specific support plans and to determine the cost. Serves as the single point of contact to facilitate data sharing between the University and Hospital billing matrix, a process for determining standard of care vs research funded patient billing. Sets up billing plans for each study and guides the billing/budget assistant in their work.

Job Description

Primary Duties & Responsibilities

• Performs review of new protocols, amendments and Investigator initiated concept studies to identify study requirements. Organizes into a schema and identifies procedures required by the study. Identifies and differentiates between Standard of Care (SOC) vs Research (R) procedures for PI approval. Distributes pertinent information to PI, pharmacy, nursing, lab, imaging and other departments as required to ensure schema accurately depicts the requirements of each contributor.
• Establishes costs of each procedure and prepares a budget. Negotiates fees for new procedures as needed. Monitors fee schedule and recommends modifications as needed.
• Coordinates with research regulatory staff to ensure each study’s consent form clearly identifies what procedures will be paid by the study and which procedures will be billed by insurance. (SOC vs R).
• Reviews sponsor’s budgetary proposal and initiates contract negotiations. Identifies discrepancies and prepares sponsor for WU proposals exceeding sponsor’s offer. Confirms SOC vs R procedures. Maintains regular contact with sponsor and facilitates inclusion of the budget into the formal Clinical trials agreement through regular contact with contracting staff in the Center for Clinical Studies.
• Conducts a line-by-line review of all final Clinical trial agreements to insure final contracts accurately reflect the agreement.
• Prepares an individual study plan to assist the study coordinators in completing study procedures and to ensure that supporting departments’ charges for study services are appropriately captured and billed to the study.
• Based on the Clinical trial agreement and budget, establishing a billing plan for each project, determines billing milestones and initiates the billing process.
• Monitors the work of the billing assistant ensuring that billing and collection activities ae in accordance with established plan, track accounts receivables and aging.
• Oversees the department’s participation in university/hospital research billing compliance program. Reports each study’s standard of care/ research procedure determination. Reports enrollments and completion of clinical trial participation. Serves as POC to trouble shoot compliance problems and questions.
• Cross-covers for Senior Accounting Assistant and Billing Coordinator during vacations.

Preferred Qualifications

Must be proficient in use of spreadsheets, databases and our computer application typical of an office environment.

Required Qualifications

Equivalent of BS in business/accounting related field with five years of experience in finance or business management areas.

Grade
G10

Salary Range
$45,800.00 - $75,900.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.

EEO/AA Statement
Washington University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to an individual’s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. Women, minorities, protected veterans and the disabled are strongly encouraged to apply.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Applicant Instructions
When you are ready to apply, creating an account only takes a minute. Your account creates a candidate home page which we will use to communicate with you and allows you to apply for jobs and view your application statuses. The first page of the application offers two “Quick Apply” options. Quick Apply allows you to either use a previous application or create a new application using a resume to populate the work experience and education sections of your job application. If using a resume to populate your application, check to ensure the application fields populated accurately. You may skip the “Quick Apply” page by clicking “Next” at the bottom of the page. Documents may be uploaded in the My Experience section of the application. You also have the option to apply with a Linkedin feature, which allows you to apply by using your Linkedin profile to populate some of the job application fields.

Scheduled Hours
40

Position Summary
Coordinates Clinical trials budget and billings programs. Reviews clinical trial protocols to determine the cost of executing the protocol. Using established parameters negotiates budgets with vendors. Coordinates with numerous departments to establish study specific support plans and to determine the cost. Serves as the single point of contact to facilitate data sharing between the University and Hospital billing matrix, a process for determining standard of care vs research funded patient billing. Sets up billing plans for each study and guides the billing/budget assistant in their work.

Job Description

Primary Duties & Responsibilities

• Performs review of new protocols, amendments and Investigator initiated concept studies to identify study requirements. Organizes into a schema and identifies procedures required by the study. Identifies and differentiates between Standard of Care (SOC) vs Research (R) procedures for PI approval. Distributes pertinent information to PI, pharmacy, nursing, lab, imaging and other departments as required to ensure schema accurately depicts the requirements of each contributor.
• Establishes costs of each procedure and prepares a budget. Negotiates fees for new procedures as needed. Monitors fee schedule and recommends modifications as needed.
• Coordinates with research regulatory staff to ensure each study’s consent form clearly identifies what procedures will be paid by the study and which procedures will be billed by insurance. (SOC vs R).
• Reviews sponsor’s budgetary proposal and initiates contract negotiations. Identifies discrepancies and prepares sponsor for WU proposals exceeding sponsor’s offer. Confirms SOC vs R procedures. Maintains regular contact with sponsor and facilitates inclusion of the budget into the formal Clinical trials agreement through regular contact with contracting staff in the Center for Clinical Studies.
• Conducts a line-by-line review of all final Clinical trial agreements to insure final contracts accurately reflect the agreement.
• Prepares an individual study plan to assist the study coordinators in completing study procedures and to ensure that supporting departments’ charges for study services are appropriately captured and billed to the study.
• Based on the Clinical trial agreement and budget, establishing a billing plan for each project, determines billing milestones and initiates the billing process.
• Monitors the work of the billing assistant ensuring that billing and collection activities ae in accordance with established plan, track accounts receivables and aging.
• Oversees the department’s participation in university/hospital research billing compliance program. Reports each study’s standard of care/ research procedure determination. Reports enrollments and completion of clinical trial participation. Serves as POC to trouble shoot compliance problems and questions.
• Cross-covers for Senior Accounting Assistant and Billing Coordinator during vacations.

Preferred Qualifications

Must be proficient in use of spreadsheets, databases and our computer application typical of an office environment.

Required Qualifications

Equivalent of BS in business/accounting related field with five years of experience in finance or business management areas.

Grade
G10

Salary Range
$45,800.00 - $75,900.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.

EEO/AA Statement
Washington University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to an individual’s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. Women, minorities, protected veterans and the disabled are strongly encouraged to apply.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Applicant Instructions
When you are ready to apply, creating an account only takes a minute. Your account creates a candidate home page which we will use to communicate with you and allows you to apply for jobs and view your application statuses. The first page of the application offers two “Quick Apply” options. Quick Apply allows you to either use a previous application or create a new application using a resume to populate the work experience and education sections of your job application. If using a resume to populate your application, check to ensure the application fields populated accurately. You may skip the “Quick Apply” page by clicking “Next” at the bottom of the page. Documents may be uploaded in the My Experience section of the application. You also have the option to apply with a Linkedin feature, which allows you to apply by using your Linkedin profile to populate some of the job application fields.