Post-Award Grant Specialist - School of Medicine

Who is Saint Louis University? Founded in 1818, Saint Louis University is one of the nation’s oldest and most prestigious Catholic universities. SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service.

All About You

JOB SUMMARY

Level I, Level II, or Level III under administrative direction, manages post-award sponsored program activities for assigned unit(s) using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills. 

The Post-Award Specialist is a member of the SOM GO Center and works collaboratively to advance research at Saint Louis University (SLU). The Post-Award Specialist is a member of a team and is expected to contribute to the team effort by assisting colleagues to ensure timely service to departments, units, and sponsors, and as needed to perform back-up duties during staff vacation or sick leaves.

This position requires direct contact with faculty and administrative staff at SLU as well as with professional staff at the federal government, non-federal sponsors, corporate sponsors, and other institutions. Customer service is a high priority and professionalism is required at all times.

Open to a remote employee in any of the following states if not living in the Greater St. Louis area: Alabama, Arizona, California, Colorado, Illinois, Indiana, Kansas, Maine, Massachusetts, Michigan, Minnesota, Missouri, New Jersey, North Carolina, Ohio, Oklahoma, Rhode Island, Tennessee, Texas, Utah, Virginia, West Virginia, or Wisconsin. ​

ESSENTIAL JOB RESPONSIBILITIES

Post-Award Functions

• Performs post-award sponsored program activities for assigned unit(s) within the School of Medicine GO Center. Post-award activities include, but are not limited to establishing grant awards, assisting Principal Investigators (PIs) with grant purchases, initiating SSAs/subcontracts based on project needs, preparing budget revisions and reallocations, and preparing appropriate financial reports

• Sets up award and budget in appropriate University systems

• Reviews budgets and reconciles award expenditures on a regular basis

• Understands PI concerns in relation to grant/contract management and is able to formulate solutions and answers to questions or issues raised by the PI

• Meets and/or communicates with PIs regularly regarding grant awards

• Projects and forecasts future award expenditures

• Manages budget, reporting, and compliance timelines through the lifecycle of the grant or contract

• Monitors compliance with sponsor and University regulations regarding reporting and completes financial reports to be sent to sponsor as required by the award terms and conditions

• Assists PIs with non-financial report submissions, requests for No Cost Extensions, Carryover, re-budgeting requests, changes in scope, and other changes to the award, as well as ensures all requests are done in compliance with sponsor guidelines and University policies

• Facilitates the submission and approval of invoices to pay subcontractors

• Prepares and maintains costing allocations for all grant personnel

• Reviews effort reports and manages quarterly effort certification process

• Applies federal and university rules to management of effort allocation appropriately for individuals compensated by federal awards

• Monitors indirect-cost recovery income from grant awards

• Assists in transferring awards out of the University

• Closes out all funded projects consistent with University process and timelines

• Follows and adheres to SOPs related to post-award functions

Post-Award Leadership (Level III)

• Trains new Post-Award Specialists

• Serves as a mentor and provides guidance to Post-Award Specialists on issues of post-award policies, procedures, and compliance guidelines

• Coordinates with the Director of the SOM GO Center regarding post-award sponsored activities, issue resolution, and workload distribution

• Evaluates and participates in recommendations for post-award SOM GO Center process improvements

Post-Award Outreach and Liaison  

• Interacts and collaborates regularly with School of Medicine GO Center staff, various internal administrative staff, and professional staff at the federal government, non-federal sponsors, corporate sponsors, and other institutions

• Works effectively with other university offices (central, school, departments, divisions, GO Centers) on post-award sponsored program activities

• Contributes information and ideas related to areas of responsibility as part of a cross functional team

• Acts as a resource to the School of Medicine GO Center in interpreting and administering federal regulations, as well as interpreting complex award requirements

Other 

• Assists with a variety of grants/contract/research administration management systems internal and external to the University

• Performs related responsibilities as required

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of grant processes and award/contract management

• Ability to implement and maintain budgets

• Ability to perform budget reporting and forecasting

• Proficiency at developing and utilizing spreadsheets

• Report preparation skills

• Ability to maintain accurate records and attention to details

• Knowledge of best practices in research administration and current regulations in the areas of research administration (OMB A-21, A-110, A-113, or the Uniform Guidance) or interpretation of similar regulations

• Ability to establish and maintain effective collaborations with the diverse campus community and representatives from foundations and federal agencies

• Ability to manage detail and to organize and prioritize workload during high-pressure, high volume workload periods

• Ability to exercise sound judgment, discretion and tact

• Ability to thrive in a fast-paced, heavy-volume department

• Excellent written and oral communication skills

• Ability to develop and manage interpersonal relationships

• Ability to exercise absolute discretion regarding confidential matters

• Ability to work effectively and collegially with little supervision and as a member of a team

• Excellent critical thinking and analytical skills

• Strong computer skills and ability to work with various internal and sponsor electronic systems

Level I Minimum Qualifications

Bachelor’s degree required; experience working with sponsored research administration in an academic setting preferred or equivalent combination of education and experience. Salary starting at $46,720, pay will be determined based on amount of relevant experience.

Level II Minimum Qualifications

Bachelor’s degree; supplemented with at least 2 years’ experience working with sponsored research administration in an academic setting or equivalent combination of education and experience. Salary starting at $51,360, pay will be determined based on amount of relevant experience.

Bachelor’s degree required; supplemented with at least 4 years’ experience working with sponsored research administration in an academic setting or equivalent combination of education and experience. Masters degree preferred. Salary starting at $57,760, pay will be determined based on amount of relevant experience.

This position also includes benefits including vacation and sick leave, health/dental/vision/life insurance, 403B retirement savings plan and match, tuition remission, employee assistance program and wellness program.

Function

Research Support

Scheduled Weekly Hours:

Saint Louis University is an equal opportunity/affirmative action employer. All qualified candidates will receive consideration for the position applied for without regard to race, color, religion, sex, age, national origin, disability, marital status, sexual orientation, military/veteran status, gender identity, or other non-merit factors. We welcome and encourage applications from minorities, women, protected veterans, and individuals with disabilities (including disabled veterans). If accommodations are needed for completing the application and/or with the interviewing process, please contact Human Resources at 314-977-5847.